TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY
& PARK DISTRICT
BOARD OF TRUSTEES
MEETING NOTICES 2012 YEAR
Taylorville
Park District
2012 Board
of Trustees Regular Monthly Meeting Dates
Monday,
January 23, 2012
Monday, February 27, 2012
Monday, March 26, 2012
Monday,
Tuesday, May 29, 2012
Monday, June 25, 2012
Monday, July 23, 2012
Monday, August 27, 2012
Monday, September 24, 2012
Monday, October 22, 2012
Monday, November 26, 2012
Thursday, December 27, 2012
The Finance Committee will
meet on the above scheduled dates at 6:30 p.m. prior to the Board of Trustee’s
meetings convening at 7:00 p.m. in the
***************************************************************************
AGENDA
TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT
BOARD OF TRUSTEES MEETING
MANNERS PARK OFFICE BOARD ROOM
MONDAY, JANUARY 23, 2012
7:00 P.M.
AGENDA
I. Call to Order
II. Pledge of Allegiance
III. Roll Call
IV. Approval of December 27, 2011 Minutes
V. Treasurer’s Report
VI. Correspondence and/or Guests
VII. NEW BUSINESS
A. Adopt Resolution 2012-1 Authorizing An Amendment to the Taylorville Park District Personnel Manual
VIII. REPORTS
A. Park Maintenance Superintendent
B. Park & Finance Director
C. Recreation Director
IX. COMMITTEE REPORTS
A. Finance Committee – Approval for Payment of Bills
X. Executive Session 2(C)(1) and 2(C)(3)
XI. Possible Action on Matters Discussed in Executive Session
XII. Adjournment
TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT
BOARD OF TRUSTEES MEETING
MANNERS PARK OFFICE BOARD ROOM
TUESDAY, DECEMBER 27, 2011
7:00 P.M.
AGENDA
I. Call to Order
II. Pledge of Allegiance
III. Roll Call
IV. Approval of November 28, 2011 Minutes
V. Treasurer’s Report
VI. Correspondence and/or Guests
VII. NEW BUSINESS
A. Approval of 2012 Park District Regular Monthly Meeting Dates
B. Set Personnel Committee Meeting
VIII. REPORTS
A. Park Maintenance Superintendent
B. Park & Finance Director
C. Recreation Director
IX. COMMITTEE REPORTS
A. Finance Committee – Approval for Payment of Bills
X. Executive Session
XI. Possible Action on Matters Discussed in Executive Session
XII. Adjournment
TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT
BOARD OF TRUSTEES MEETING
MANNERS PARK OFFICE BOARD ROOM
MONDAY, NOVEMBER 28, 2011
7:00 P.M.
AGENDA
I. Call to Order
II. Pledge of Allegiance
III. Appointed Trustee Induction Oath of Office
IV. Roll Call
V. Approval of October 24, 2011 Minutes
VI. Treasurer’s Report
VII. Correspondence and/or Guests
A. Jeff Boldig – J&D Golf Management, LLC – Proposal for Amended Management Agreement for Lakeshore Golf Course
VIII. NEW BUSINESS
A. Yearly Storage Fee for Non-Participating CITP Program/Sponsor Displayers
B. Set Date for Park District Christmas Party in December
C. Taylorville Park District Employee Christmas Bonus
IX. REPORTS
A. Park Maintenance Superintendent
B. Park & Finance Director
C. Recreation Director
X. COMMITTEE REPORTS
A. Finance Committee – Approval for Payment of Bills
XI. Executive Session
XII. Possible Action on Matters Discussed in Executive Session
XIII. Adjournment
TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT
BOARD OF TRUSTEES SPECIAL MEETING
MANNERS PARK OFFICE BOARD ROOM
TUESDAY, NOVEMBER 8, 2011
6:00 P.M.
AGENDA
I. Call to Order
II. Pledge of Allegiance
III. Roll Call
IV. Executive Session 2(C)1 and 2(C)3
V. Possible Action on Matters Discussed in Executive Session
VI. Any Other Matters
VII. Adjournment
MINUTES
TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT
BOARD OF TRUSTEES MEETING MINUTES
MANNERS PARK OFFICE BOARD ROOM
MONDAY, JANUARY 23, 2012
7:00 P.M.
The regular monthly meeting was called to order by President Marlane M. Miller at 7:00 p.m. with pledge of allegiance.
Roll Call: President Marlane Miller, Secretary Kelly Frisina Bland, Trustees Sue Phillips, Don Bragg, Larry Budd, Kay Champley, Evie Hager and Attorney Bob Broverman were in attendance. Trustee Doug Meyer was absent.
Trustee Phillips motioned to approve the December 27, 2011 minutes and the motion was seconded by Trustee Bragg. Voice vote carried the motion.
TREASURER’S REPORT -
As of December 31, 2011
Trustee/Treasurer Phillips presented the following provided by Finance Director Bland:
Beginning Balance 11-30-11
PARK 477,902.99
Cash Receipts
PARK 13,778.32
GOLF 69.98
13,848.30
Cash Disbursements
PARK 65,338.92
GOLF 2,994.48
68,333.40
Balance as of 12-31-11
PARK 432,123.40
FUND BALANCES - As of December 31, 2011
IMRF/SOCIAL SECURITY $
59,607.00
1st Distribution 2010 Property
Tax $ 2,928.81
2nd Distribution 2010 Property
Tax $ 907.57
3rd Distribution 2010 Property
Tax $ 1,455.93
4th Distribution 2010 Property
Tax $ 870.69
5th & Final Distribution 2010
Property Tax $ 849.76
BOND FUND $
37,413.35
Payment US Bank 2008 Bond Paying Agent Fee $ 500.00
Payment Heartland Bank & Trust 2002 Bond
Interest $ 1,446.25
Payment US Bank 2008 Bond 6-1-11 payment $ 7,758.75
1st Distribution 2010 Property
Tax $ 36,292.29
2nd Distribution 2010 Property
Tax $ 11,247.63
3rd Distribution 2010 Property
Tax $ 18,045.35
4th Distribution 2010 Property
Tax $ 10,788.09
Payment Heartland Bank & Trust 2002 Bond
Paid
in Full $ 66,846.25
Payment US Bank 2008 Bond 12-1-11 payment $ 12,758.75
5th & Final Distribution 2010
Property Tax $ 10,532.89
2008
BOND REVENUE FUND (Available
Bond Revenue in General Fund)
Payment to
Taylorville Park District
Lakeshore Capital Improvement Fund $ 1,334.83
Payment to
Taylorville Park District
Improvement at Lakeshore Golf Course Fund $ 13,036.31
Contingencies $
16,949.37
Payment to
Trustee Champley motioned to accept the Treasurer’s Report and the motion was seconded by Trustee Budd. Roll call carried the motion.
CORRESPONDENCE AND/OR GUESTS
- Thank you note with lots of hugs, barks and meows from Joelynda, Tammy and all the critters at the Christian County Animal Control for Kids N Kritters pictures with Santa and Mrs. Claus during Christmas in the Park for donations to the animal shelter;
- Thank you note from co-president Charry Fines for helping with the Taylorville Christmas Home Tour and complimentary tea.
NEW BUSINESS
Adopt Resolution 2012-1 Authorizing An Amendment to the Taylorville Park District Personnel Manual. The amendment falls under the park district’s drugs and alcohol policy which allows the Taylorville Park District to perform at-random drug testing at any given time for employees. Trustee Hager motioned to approve Resolution 2012-1 and the motion was seconded by Trustee Budd with roll call carrying the motion.
REPORTS
Park Maintenance Superintendent – Superintendent Stoldt reported the staff has been busy cleaning, checking lights and cleaning up equipment. The Board of Trustees requested that the staff clean up the brush around the ponds with weather permitting.
Park & Finance Director – Director Bland reported printing and distributing 50 park district employee W-2’s, has been working on closing out all 2011 books with payroll, employee vacation and sick time and all 2011 records. Bland reported the following financial information regarding Christmas in the Park:
Christmas in the
Park 2011
Donation Booth
Cars Donation Booth
Deposits
Friday,
December 9 423 $ 733.05
Saturday,
December 10 575
1,044.35
Sunday,
December 11 292
529.43
Monday,
December 12 207
318.55
Tuesday,
December 13 215
256.28
Wednesday,
December 14 199 287.70
Thursday,
December 15 244 432.58
Friday,
December 16 374 768.05
Saturday,
December 17 466
864.28
Sunday,
December 18 305
681.70
Monday,
December 19 150
223.91
Tuesday,
December 20 156
296.81
Wednesday,
December 21 275 505.95
Thursday,
December 22 306
562.64
Friday,
December 23 419 1,067.25
Saturday,
December 24 418 1,123.83
Sunday,
December 25 255 560.65
5,279 $10,257.01
$10,257.01
divided by 17 nights = average $603.35 per night
Direct
Energy Electricity
12-9 to 1-11-12 (33 days) $2,198.39
$2,198.39
divided by 33 = $66.62 $66.62
x 17 nights = $1,132.54
Ameren
CIPS Natural Gas & Lighting
12-9 to 1-11-12 (33 days) $1,502.80
$1,502.80
divided by 33 = $45.54 $45.54
x 17 nights = $774.18
TOTAL
Christmas in the Park Income $
13,958.01
Expense 13,629.69
$ +
328.32
-1,906.72
< - $ 1,578.40
>
Bland also reported the total expenses to date as of September 15, 2011 for Lakeshore Golf Course with J&D Golf Management, LLC is $23,844.89. The total income from three weddings (September 17 and 24 and October 1) along with the sale of mowers, sprayers and a Cushman 4-wheel truckster is $8,601.54. Total expenses less income is $15,243.35 plus $40,000 for the pump house and $1,600.00 balance due for the tent contract totals $56,843.35 in expenses. Bland also reported receiving two quotes from Armbruster Manufacturing Company for a new set of window all for 50 x 100 is $3,344.00 or to repair wall kit for 50 x 100 – 6 7’ x 41’; 1 7’ x 53’ includes new windows, patching, new clips, grommets and Velcro on sides, new material around windows is $3,563.00. The Board tabled the repair quotes to the February meeting.
Lastly, Bland announced that Trustee Hager completed the requirement for Board members to complete the electronic training on the Open Meetings Act.
Recreation Director – Director Hancock reported that she took pictures and presented awards to the display winners for Christmas in the Park. The pictures were announced in the Breeze-Courier. Thursday, January 12 was the senior program at the dining hall with ham and beans on the menu. The next senior program luncheon will be held on Thursday, February 9 featuring chic penne with alfredo sauce. The Kids R Kids dance took place on Friday, January 20. Director Hancock has been in contact with Lisa Kennedy Tarr regarding Beach Body classes to be held in the dining hall on Wednesday evenings starting February 15 from 7:15 p.m. to 8:15 p.m. For every $2 charge for the class, the park district will receive $1.
Trustee Phillips motioned to approve the reports as presented and Trustee Champley seconded the motion. Voice vote carried the motion.
COMMITTEE REPORTS
Finance Committee – Approval for Payment of Bills. Trustee Phillips motioned to approve payment of all monthly bills in the amount of $5,662.03. The motion was seconded by Trustee Bragg. Roll call carried the motion.
At 7:29 p.m., Trustee Phillips motioned to enter into executive session under 2 ( C ) (1) and 2 ( C ) (3). Trustee Champley seconded the motion and roll call carried the motion. Trustee Phillips motioned to exit executive session at 8:45 p.m. with Trustee Hager seconding the motion. Roll call carried the motion. Regular open session commenced at 8:45 p.m. with roll call.
ADJOURNMENT
There being no further discussion, Trustee Hager moved to
adjourn at 8:46 p.m. and Trustee Bragg seconded the motion. Voice vote carried the motion. The next regularly scheduled monthly meeting
will be held on MONDAY, FEBRUARY 27,
2012 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the
Taylorville Park District Administrative office board room inside
Minutes Transcribed By:
Kelly Frisina Bland
Secretary Park Board Administration
Director of Park Operations & Finance
TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT
BOARD OF TRUSTEES MEETING MINUTES
MANNERS PARK OFFICE BOARD ROOM
TUESDAY, DECEMBER 27, 2011
7:00 P.M.
The regular monthly meeting was called to order by Vice-President Donald G. Bragg at 7:00 p.m. with pledge of allegiance.
Roll Call: Acting President Donald Bragg, Secretary Kelly Frisina Bland, Trustees Sue Phillips, Larry Budd, Kay Champley, Doug Meyer, Evie Hager and Attorney Robert Broverman were in attendance. President Marlane Miller was absent.
Trustee Phillips motioned to approve the November 28, 2011 minutes and the motion was seconded by Trustee Champley. Voice vote carried the motion.
TREASURER’S REPORT -
As of November 30, 2011
Trustee/Treasurer Phillips presented the following provided by Finance Director Bland:
Beginning Balance 10-31-11
PARK 444,485.01
Cash Receipts
PARK 71,165.62
GOLF -0-
71,165.62
Cash Disbursements
PARK 44,187.64
GOLF 1,796.53
45,984.17
Balance as of 11-30-11
PARK 477,902.99
FUND BALANCES - As of November 30, 2011
IMRF/SOCIAL SECURITY $
63,062.98
1st Distribution 2010 Property
Tax $ 2,928.81
2nd Distribution 2010 Property
Tax $ 907.57
3rd Distribution 2010 Property
Tax $ 1,455.93
4th Distribution 2010 Property
Tax $ 870.69
5th & Final Distribution 2010
Property Tax $ 849.76
BOND FUND $
37,381.60
Payment US Bank 2008 Bond Paying Agent Fee $ 500.00
Payment Heartland Bank & Trust 2002 Bond
Interest $ 1,446.25
Payment US Bank 2008 Bond 6-1-11 payment $ 7,758.75
1st Distribution 2010 Property
Tax $ 36,292.29
2nd Distribution 2010 Property
Tax $ 11,247.63
3rd Distribution 2010 Property
Tax $ 18,045.35
4th Distribution 2010 Property
Tax $ 10,788.09
Payment Heartland Bank & Trust 2002 Bond
Paid in Full $ 66,846.25
Payment US Bank 2008 Bond 12-1-11 payment $ 12,758.75
5th & Final Distribution 2010
Property Tax $ 10,532.89
2008
BOND REVENUE FUND (Available
Bond Revenue in General Fund)
Payment to
Taylorville Park District
Lakeshore Capital Improvement Fund $ 1,334.83
Payment to
Taylorville Park District
Improvement at Lakeshore Golf Course Fund $ 17,046.02
Contingencies $
16,949.37
Payment to
Trustee Budd motioned to accept the Treasurer’s Report and the motion was seconded by Trustee Meyer. Roll call carried the motion.
NEW BUSINESS
Approval of 2012 Park District Regular Monthly Meeting Dates. Trustee Champley motioned to approve the following regular monthly meeting dates:
2012 Board of Trustees
Regular Monthly Meeting Dates
Monday,
January 23, 2012
Monday,
February 27, 2012
Monday,
March 26, 2012
Monday,
Tuesday,
May 29, 2012
Monday,
June 25, 2012
Monday,
July 23, 2012
Monday,
August 27, 2012
Monday,
September 24, 2012
Monday,
October 22, 2012
Monday,
November 26, 2012
Thursday,
December 27, 2012
The Finance Committee will meet on the above
scheduled dates at 6:30 p.m. prior to the Board of Trustee’s meetings convening
at 7:00 p.m. in the
Trustee Phillips seconded the motion. Voice vote carried the motion.
Set Personnel
Committee Meeting. A personnel
committee meeting was set for Monday, January 2, 2012 at 1:00 p.m. at the
REPORTS
Park Maintenance Superintendent – Superintendent Stoldt reported the last month has been entirely dedicated to Christmas in the Park. Rare Pest Control treated the east maintenance building for termites.
Park & Finance
Director – Director Bland reported a request from Tye Wilson for permission
to utilize the park pool parking lot for a film shoot sometime in January
through March, 2012. Permission was
granted. She attended the Rules &
Regulations of Workplace Safety and OSHA Compliance seminar in
TAYLORVILLE PARK DISTRICT
YEAR-TO-DATE GROSS WAGES
PAYROLL 2011
$ 237,583.57 Park
Wages
46,358.86 Pool Wages
18,835.00 Park
Security Wages
15,708.27 Day Camp
Wages
3,194.38 CITP Security
Wages
1,863.19 DBSC
Concession Wages
375.37 Golf Course
Wedding Wages
$ 323,918.64 TOTAL
GROSS WAGES
Bland is preparing to print and distribute the 2011 W-2’s to 50 park employees. Bland also provided preliminary 2011 Christmas in the Park numbers as follows:
Income $ 13,958.01
Expense 9,179.02
$ 4,778.99 profit does not include natural gas & electricity (bills not in yet). Of the $13,958.01, $10,257.01 was the donation booth, $250.00 Light up the Park and $3,451.00 from program sponsors. $10,257.01 divided by 17 nights = $603.35 average per night with a total car count of 5,279. CITP 2010 was 16 nights with an average per night of $524.45. The total donation booth was $8,391.12 with 4,373 cars.
Recreation Director – Director Hancock reported the park district’s involvement in the Taylorville Home Tour on Friday and Saturday, December 2 and 3. The senior program Christmas brunch was held Thursday, December 8 with Harmony performing Christmas songs, Christmas Trivia and a gift exchange was included. Opening night for Christmas in the Park was Friday, December 9 with Supper with Santa and Mrs. Claus and entertainment provided by Richard Landry and his magic rabbit Snowball. Saturday, December 10 was the Little Miss and Mister Snowflake pageant with Halle True and Kaden Jesse White being crowned to represent the park district. Sunday, December 11 was the bake off, Monday, December 12 was Kids N Kritters pictures with Santa and Mrs. Claus, Tuesday, December 13 was family dinner and bingo, Wednesday, December 14 was kids craft night, Friday, December 16 was the Kids R Kids Christmas dance, Saturday, December 17 was family movie night, Monday, December 19 was soup with Santa and Mrs. Claus, Wednesday, December 21 was cookie decorating night. Santa Claus was available for all children in the dining hall on December 11, 15, 18, 20, 22 and 23 from 6:00 to 8:00 p.m. Director Hancock purchased 11,000 candy canes and 1,000 discount cards.
Trustee Phillips motioned to approve the reports as presented and Trustee Hager seconded the motion. Voice vote carried the motion.
COMMITTEE REPORTS
Finance Committee – Approval for Payment of Bills. Trustee Phillips motioned to approve payment of all monthly bills in the amount of $4,683.88 and the motion was seconded by Trustee Hager. Roll call carried the motion.
ADJOURNMENT
There being no further discussion, Trustee Hager moved to
adjourn at 7:24 p.m. and Trustee Champley seconded the motion. Voice vote carried the motion. The next regularly scheduled monthly meeting
will be held on MONDAY, JANUARY 23, 2012
AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the
Taylorville Park District Administrative office board room inside
Minutes Transcribed By:
Kelly Frisina Bland
Secretary Park Board Administration
TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT
BOARD OF TRUSTEES MEETING MINUTES
MANNERS PARK OFFICE BOARD ROOM
MONDAY, NOVEMBER 28, 2011
7:00 P.M.
The regular monthly meeting was called to order by President Marlane M. Miller at 7:00 p.m. with pledge of allegiance.
Park Board Secretary and notary public Kelly Frisina Bland swore in the oath of office for appointed trustee Douglas E. Meyer.
Roll Call: President Marlane Miller, Secretary Kelly Frisina Bland, Trustees Sue Phillips, Don Bragg, Larry Budd, Kay Champley, Doug Meyer, Evie Hager and Attorney Bob Broverman were all in attendance.
Trustee Bragg motioned to approve the October 24, 2011 minutes and Trustee Champley seconded the motion. Voice vote carried the motion.
TREASURER’S REPORT -
As of October 31, 2011
Trustee/Treasurer Phillips presented the following provided by Finance Director Bland:
Beginning Balance 09-30-11
PARK 391,671.39
Cash Receipts
PARK 103,239.16
GOLF 4,739.05
107,978.21
Cash Disbursements
PARK 46,928.50
GOLF 1,617.24
48,545.74
Balance as of 10-31-11
PARK 444,485.01
FUND BALANCES - As of October 31, 2011
IMRF/SOCIAL SECURITY $
64,798.04
1st Distribution 2010 Property
Tax $ 2,928.81
2nd Distribution 2010 Property
Tax $ 907.57
3rd Distribution 2010 Property
Tax $ 1,455.93
4th Distribution 2010 Property
Tax $ 870.69
BOND FUND $
26,822.62
Payment US Bank 2008 Bond Paying Agent Fee $ 500.00
Payment Heartland Bank & Trust 2002 Bond
Interest $ 1,446.25
Payment US Bank 2008 Bond 6-1-11 payment $ 7,758.75
1st Distribution 2010 Property
Tax $ 36,292.29
2nd Distribution 2010 Property
Tax $ 11,247.63
3rd Distribution 2010 Property
Tax $ 18,045.35
4th Distribution 2010 Property
Tax $ 10,788.09
Payment Heartland Bank & Trust 2002 Bond
Paid
in Full $ 66,846.25
Payment US Bank 2008 Bond 12-1-11 payment $ 12,758.75
2008
BOND REVENUE FUND (Available
Bond Revenue in General Fund)
Payment to
Taylorville Park District
Lakeshore Capital Improvement Fund $ 1,334.83
Payment to
Taylorville Park District
Improvement at Lakeshore Golf Course Fund $ 29,708.85
Contingencies $
16,949.37
Payment to
Trustee Bragg motioned to accept the Treasurer’s Report and the motion was seconded by Trustee Champley. Roll call carried the motion.
CORRESPONDENCE AND/OR GUESTS
- Thank
you letter to Park District employees from Father Alan Hunter of St. Mary’s
Church for providing the picnic tables for their annual Fiesta;
- Thank
you note to Superintendent Stoldt from Taylorville Youth Football
Association Board of Directors for appreciation for a great football field
at the DBSC;
- Past
due invoices from Newman & Ullman for
purchases made in July and August for Lakeshore incurred under the
management of DMI, David Impastato.
Jeff Boldig – J&D Golf Management, LLC – Proposal for Amended Management Agreement for Lakeshore Golf Course. Jeff Boldig addressed the Board to amend the Management Agreement with a corporation name change only. The original Management Agreement signed September 12, 2011 was made effective between the Taylorville Park District and John E. Wade Limited Liability Company. John E. Wade Limited Liability Company is a corporate name used for another existing golf course facility operated by the Boldigs. At the time of the September 12th signing, Jeff and Debbie Boldig were in the process of obtaining a new partnership/corporate name for Lakeshore. This recommendation came from the Boldig’s accountant to keep three (3) companies separate. Trustee Budd motioned to amend the Management Agreement with the newly acquired corporation name of J&D Golf Management, LLC. Trustee Bragg seconded the motion and roll call carried the motion.
Jeff Boldig spoke about the present irrigation system
composing of 29 control boxes (two-third of which operate) and expressed
control of water is the most important issue for the greens and tees. In doing thorough research, he found that
there is only one remaining company based in
NEW BUSINESS
Yearly Storage Fee for Non-Participating CITP Program/Sponsor Displayers. The matter was tabled to a Recreation Committee meeting to be set in the New Year.
Set Date for Park District Christmas Party. The date was set for Friday, January 6, 2012 with the possibility of booking the private party room at Krieger’s Sports Grill.
Taylorville Park District Employee Christmas Bonus. President Miller stated in years past, all full-time employees have been awarded a $100 Christmas bonus with part-time employees receiving $50 and the Park District Experience Works employee $50. Trustee Phillips motioned to award the same Christmas bonuses for 2011. Trustee Bragg seconded the motion. Roll call: Trustee Phillips yea, Trustee Bragg yea, Trustee Budd yea, Trustee Champley yea, Trustee Meyer yea, Trustee Hager nay. The motion passed.
REPORTS
Park Maintenance Superintendent – Superintendent Stoldt was not available as he was taking vacation time.
Recreation Director – Director Hancock reported the November Senior Program was held on Thursday, November 10 with turkey, stuffing and mashed potatoes donated by Wal-Mart with entertainment provided by the Taylorville Tappers. Thursday, December 8 will be the Senior Christmas brunch starting at 11:00 a.m. with singing entertainment provided by “Harmony”. Decorating the dining hall for Christmas in the Park began on November 14. On November 21, Director Hancock marked all the spots for displays with stakes and informative letters were sent out to all displayers. She received 500 discounts cards and purchased 500 Christmas in the Park shopping bags for the donation booth. Friday, December 2 and Saturday, December 3 is the Taylorville Tourism Home Tour with the Park District dining hall serving the complimentary tea. Hancock will be featured on WTIM radio promoting Christmas in the Park on Tuesday, December 6 at 2:00 p.m. Christmas in the Park officially kicks off on Friday, December 9 running from 5:00 p.m. to 10:00 p.m. every night through Christmas night. For all program details, visit www.taylorvilleparkdistrict.com.
Park & Finance Director – Director Bland reported filing the annual report for general not-for-profit corporation act for 2011; made debt service payment to U.S. Bank for 2008 Bond in the amount of $12,758.75 ($7,758.75 interest and $5,000 principal); received the 5th and final distribution of 2010 property taxes on November 16. The net balance deposited in the general fund was $69,827.71. The total net deposits for the 2010 property taxes is $576,092.99. The FY budget was $543,800. The Taylorville Park District received $32,293 over budget. Bland has updated the Christmas in the Park 2011 information on the Park District website. The Christian County Health Department Food & Sanitation permits for 2012 have increased to $175 each for the dining hall, pool and the Don Bragg Sports Complex concessions. Bland reported that Superintendent Stoldt provided her with a written pool start up and shut down list of procedures. Lastly, Bland asked for the Board to consider a new computer system for her work. She explained the present system is extremely slow constantly having to send error messages to Microsoft with the program “not responding”. She has done everything to keep it running with the assistance from CTI in updating and doing a full system scan of the anti-virus and anti-malware along with defragmentation and disk clean up. She informed the Board that she is unable to multitask and she can only be as good as the tools she has to work with.
Trustee Hager motioned to purchase a new computer system locally with wireless keyboard and wireless mouse and to have local support by CTI as the Park District server for backup on all computers including security. Trustee Budd seconded the motion. Roll call carried the motion.
Trustee Phillips motioned to approve the reports as presented and the motion was seconded by Trustee Bragg. Voice vote carried the motion.
COMMITTEE REPORTS
Finance Committee – Approval for Payment of Bills. Trustee Phillips motioned to approve payment of all monthly bills totaling $5,402.33. Trustee Bragg seconded the motion. Roll call carried the motion.
ADJOURNMENT
There being no further discussion, Trustee Phillips moved to
adjourn at 8:22 p.m. and Trustee Bragg seconded the motion. Voice vote carried the motion. The next regularly scheduled monthly meeting
will be held on TUESDAY, DECEMBER 27, 2011
AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the
Taylorville Park District Administrative office board room inside
Minutes Transcribed By:
Kelly Frisina Bland
Secretary Park Board Administration
TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT
SPECIAL MEETING MINUTES
MANNERS PARK OFFICE BOARD ROOM
TUESDAY, NOVEMBER 8, 2011
6:00 P.M.
A special meeting was called to order by President Marlane Miller at 6:00 p.m. with pledge of allegiance.
Roll Call: President Marlane Miller, Trustees Sue Phillips, Don Bragg, Larry Budd, Kay Champley, Evie Hager and Attorney Robert Broverman were in attendance. Not present was Park Board Secretary, Kelly Frisina Bland.
Trustee Phillips motioned at 6:05 p.m. to enter into executive session under 2(C)1 and 2(C)3. Trustee Champley seconded the motion. Roll call carried the motion.
Trustee Phillips motioned to exit executive session at 6:50 p.m. Trustee Champley seconded the motion. Roll call carried the motion.
Regular open session commenced at 6:50 p.m. with roll call. President Marlane Miller, Trustees Sue Phillips, Don Bragg, Larry Budd, Kay Champley, Evie Hager and Attorney Robert Broverman all present.
Trustee Champley motioned to select and appoint Doug Meyer as Trustee to fill the empty board seat being left by the resignation of Trustee Jim Curtner. Trustee Phillips seconded the motion. Roll call carried the motion.
Trustee Hager moved to adjourn the special meeting at 6:55 p.m. and the motion was seconded by Trustee Phillips.
Minutes Transcribed By:
Kelly Frisina Bland
Secretary Park Board Administration