TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRCT

BOARD OF TRUSTEES

MEETING NOTICES 2010 YEAR

All Meetings Shall Be Held at the Manners Park Office

Convening at 7:00 p.m.

 

2010 BOARD MEETINGS

 

 

                                                Monday, January 25, 2010

                                                Monday, February 22, 2010

                                                Monday, March 22, 2010

                                                Monday, April 26, 2010

                                                Monday, May 24, 2010

                                                Monday, June 28, 2010

                                                Monday, July 26, 2010

                                                Monday, August 23, 2010

                                                Monday, September 27, 2010

                                                Monday, October 25, 2010

                                                Monday, November 22, 2010

                                                Monday, December 27, 2010

 

 

The Finance Committee will meet on the above scheduled dates at 6:30 p.m. prior to the Board of Trustee’s meetings convening at 7:00 p.m. in the Manner’s Park office board room.

 

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AGENDA

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, JUNE 28, 2010

7:00 P.M.

 

 

 

AGENDA

 

 

 

 

I.                    Call to Order

II.                 Pledge of Allegiance

III.               Roll Call

IV.              Approval of May 24, 2010 Minutes

V.                 Treasurer’s Report

VI.              Correspondence and/or Guests

A.     Sheridan Pulley – Annual Audit Report FY Ended 2-28-10

VII.            New Business

A.     Ordinance Prevailing Wage Rate

B.     Ordinance Park District Wildlife Protection

C.     Park District Picnic Tables

D.     Horse Shoe Pits

E.      Floatation Island for Manners Park Pond

F.      Chautauqua Events

G.     High Intensity Prismatic Reflective Signs

H.     Lakeshore Men’s Restroom

VIII.         Reports

A.     Park Superintendent

B.     Office Manager

C.     Recreation Director

D.     Pool Manager

IX.              Committee Reports

A.     Finance Committee – Approval for Payment of Bills

X.                 Executive Session

XI.              Possible Action on Matters Discussed in Executive Session

XII.            Adjournment

 

 

 

MINUTES

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, JUNE 28, 2010

7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane M. Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call:  President Marlane Miller, Secretary Kelly Frisina Bland, Trustees Sue Phillips, Don Bragg, Kay Champley, Jim Curtner, Evie Hager and Attorney Bob Broverman were in attendance.  Trustee Larry Budd was absent on vacation in New York.

 

Trustee Phillips motioned to accept the May minutes and the motion was seconded by Trustee Champley.  Voice vote carried the motion.

                       

TREASURER’S REPORT -As of May 31, 2010

Trustee/Treasurer Phillips presented the following provided by bookkeeper Bland:

Beginning Balance 04-30-10

                PARK                                         260,121.25

               

Cash Receipts

                PARK                                           16,530.74

                GOLF                                              2,085.22         

                                                                      18,615.96

Cash Disbursements

                PARK                                            83,573.96

                GOLF                                               1,998.80

                                                                       85,572.76

Balance as of 05-31-10

                PARK                                          197,691.62

 

FUND BALANCES -As of May 31, 2010

IMRF/SOCIAL SECURITY                               $ 235,274.65

BOND FUND                                                        $   29,823.64

2008 G.O. LIMITED PARK                               $     3,306.32

BOND REVENUE FUND                    (Available Bond Revenue in General Fund)

 

Trustee Champley motioned to accept the Treasurer’s Report and the motion was seconded by Trustee Curtner.  Voice vote carried the motion.

 

CORRESPONDENCE AND/OR GUESTS

  • Letter from Sarah Morrison with proposal for sidewalk at Manners Park on the north side of the road from the dining hall to the Webster Street exit.  Secretary Bland will contact Ms. Morrison to head the committee for such project.
  • Letter from the Taylorville Optimist Club regarding the annual Fourth of July fireworks sponsorship.  It was discussed that individual donations may be made to Secretary Bland and she will forward same.
  • Sheridan Pulley was unavailable due to illness to present the annual audit report for fiscal year ended February 28, 2010.

 

NEW BUSINESS

Ordinance No. 2010-4 Prevailing Wage Rate.  Trustee Phillips motioned to adopt Ordinance No. 2010-4 requiring the Taylorville Park District of Christian County, Illinois to investigate and ascertain the prevailing rate of wages as defined in said Act for laborers, mechanics and other workers in the locality of Christian County employed in performing construction of public works.  Trustee Bragg seconded the motion and a roll call passed the motion.

Ordinance No. 2010-5 Preventing Cruelty to Wildlife at Manners Park.  Trustee Phillips motioned to adopt Ordinance No. 2010-5 preventing cruelty to wildlife at Manners Park.  Any person who violates this Ordinance shall be fined not less than Twenty-Five Dollars ($25.00) nor more than One Thousand Dollars ($1,000.00) for each such violation.  Trustee Champley seconded the motion and roll call carried the motion.

Park District Picnic Tables.  Discussion took place regarding the possibility of purchasing some new picnic tables and the cost of $600.00 for each table that was purchased in 2000.  The tables are starting to show wear and tear and the Trustees came to the conclusion to only loan out the tables to in-district civic organizations and churches. President Miller requested the Park Superintendent to take count of the total number of tables the Park District currently has.  She also requested Park Superintendent to set a total of six picnic tables under the trees on the donated property at the Don Bragg Sports Complex.

Horse Shoe Pits at Manners Park.  Park Superintendent stated that he recently spaded up the pits.

Floatation Island for Manners Park Pond.  President Miller introduced the idea of a floating garden islandscape to create a sensational floating planting bed, provide habitat and shade and beautify the south pond.  The floating island has a living filtration system which removes excess nutrients and can provide a safe place for the wildlife to go and lay their nests.  The floating island is made of durable recycled bio-mesh bonded by buoyant foam.  Each islandscape includes tether ring for anchor, islandscape soil blend, and instructions for use.  Trustee Bragg motioned to purchase one floating island 40 ½” x  31” x 5 ½” high for ponds up to 2,500 gallons in the amount of $289.99.  Trustee Curtner seconded the motion and roll call carried the motion.

Chautauqua Events.  The Trustees discussed planning a community event with food, drink and music for the grand opening dedication of the newly remodeled Chautauqua roof.  The date of Saturday, July 31 was discussed in addition to acquiring local sponsors for the event.  Trustees would like to invite Jim Deere with the City of Pana, Office of Development along with Todd and Rebecca Bergman of Young’s Roofing, Inc.

High Intensity Prismatic Reflective Signs.  Office Manager Bland conveyed a matter was recently brought to her attention regarding the Park District stop signs, yield and speed limit signs.  All signs within the parks are not up to the new code which requires the high intensity prismatic reflections.  Allied Municipal Supply Company manufactures the signs at a cost of $23.40 each for a 30” HIP stop sign, $17.99 each for a 30” yield sign and $13.84 each for a 18” x 24” speed limit sign.  Trustee Bragg motioned for the Park District to purchase the HIP signs and the motion was seconded by Trustee Phillips.  Roll call carried the motion.

Lakeshore Men’s Restroom.  Trustee Curtner explained to the Board that the air conditioning upstairs at the Lakeshore Club House flooded and leaked down to the men’s locker room and restroom below.  He received two estimates from EMLAR Construction for repairing the ceiling.  For patching 3 different spots on the existing water damaged ceiling and to repaint the entire ceiling is $995.00.  The second estimate for removing the existing water damaged ceiling and replacing it with new moisture resistant drywall, finish, texture and repaint is $4,995.00.  Trustee Phillips motioned for the Park District to have the work repaired for the $4,995.00 for the mold issue and the motion was seconded by Trustee Bragg.  Roll call carried the motion.  All Trustees requested a written contract with proof of insurance.

 

REPORTS

Park Superintendent – Superintendent Stoldt reported the Chautauqua building roof has been completed, there was a lightning strike at the pool with a recent storm and the dead tree limbs from the tree on the pool parking lot have been removed.

Office Manager – Manager Bland reported the north and south ponds were treated on Tuesday, May 25.  An AFLAC representative came to the park office on June 14 to speak to employees regarding AFLAC’s features and benefits of insurance.  The second quarterly federal tax return has been filed with a total tax liability of $15,322.55.  A total of four park district violation tickets have been issued with one being paid in full for $75.00.  The Pana Chautauqua rededication is scheduled for Saturday, August 14.  The Illinois Transportation Secretary announced the availability of about $80 million in federal funds for streetscape, trails and beautification projects to be awarded to eligible communities for local projects that expand travel choices and improve the transportation experience in Illinois.

Recreation Director – Director Hancock reported the day camp and park pool opened on Monday, June 7.  Day camp counselors are preparing daily reports for the campers.  A 4th degree master Tae Kwon Do instructor recently performed for the day camp.  The fishing clinic recently took place at Lake Taylorville, Session I for swim lessons finished June 25.  Water aerobics and ZUMBA are in full swing.  The July Senior Program will feature fresh deli sandwiches with skits being provided by the day campers.  Baby & Me swim lessons and Stroller Fitness is in progress.  Director Hancock attended a City Council meeting for approval for the ChilliFest 5K run.

Pool Manager – Manager Held reported the hot weather has been a good tool for attendance at the park pool.  The pool has been well maintained through the years and the stabilizer stays in place.  Jeff Ellis & Associates visited the pool Thursday, June 24 for the June audit.  Ellis had to perform an in-service with the lifeguards on duty and the end result for the audit was a “meet” evaluation.

 

Trustee Bragg motioned to accept the reports and the motion was seconded by Trustee Curtner.  Voice vote carried the motion.


 

COMMITTEE REPORTS

Finance Committee.  Trustee Curtner motioned to approve the payment of the monthly bills in the amount of $17,847.41.  Trustee Champley seconded the motion and roll call carried the motion.

 

ADJOURNMENT

There being no further discussion, Trustee Hager moved to adjourn at 8:08 p.m. and Trustee Curtner seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, JULY 26, 2010 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District Administration office board room inside Manners Park.  Prior notice will be posted.

 

 

 

Minutes Transcribed By:

Kelly Frisina Bland

Secretary Park Board Administration

Office Manager

Bookkeeper