TAYLORVILLE
COMMUNITY PLEASURE DRIVEWAY & PARK DISTRCT
BOARD OF
TRUSTEES
MEETING
NOTICES 2010 YEAR
All
Meetings Shall Be Held at the
Convening
at 7:00 p.m.
2010 BOARD MEETINGS
Monday, January 25,
2010
Monday, February 22,
2010
Monday, March 22,
2010
Monday, April 26,
2010
Monday, May 24, 2010
Monday, June 28, 2010
Monday, July 26, 2010
Monday, August 23,
2010
Monday, September 27,
2010
Monday, October 25,
2010
Monday, November 22,
2010
Monday,
December 27, 2010
The Finance Committee will
meet on the above scheduled dates at 6:30 p.m. prior to the Board of Trustee’s
meetings convening at 7:00 p.m. in the Manner’s Park office board room.
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AGENDA
TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT
BOARD OF TRUSTEES MEETING
MANNERS PARK OFFICE BOARD ROOM
MONDAY, JUNE 28, 2010
7:00 P.M.
AGENDA
I. Call to Order
II. Pledge of Allegiance
III. Roll Call
IV. Approval of May 24, 2010 Minutes
V. Treasurer’s Report
VI. Correspondence and/or Guests
A.
VII. New Business
A. Ordinance Prevailing Wage Rate
B. Ordinance Park District Wildlife Protection
C. Park District Picnic Tables
D. Horse Shoe Pits
E.
F. Chautauqua Events
G. High Intensity Prismatic Reflective Signs
H. Lakeshore Men’s Restroom
VIII. Reports
A. Park Superintendent
B. Office Manager
C. Recreation Director
D. Pool Manager
IX. Committee Reports
A. Finance Committee – Approval for Payment of Bills
X. Executive Session
XI. Possible Action on Matters Discussed in Executive Session
XII. Adjournment
MINUTES
TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT
BOARD OF TRUSTEES MEETING MINUTES
MANNERS PARK OFFICE BOARD ROOM
MONDAY, JUNE 28, 2010
7:00 P.M.
The regular monthly meeting was called to order by President Marlane M. Miller at 7:00 p.m. with pledge of allegiance.
Roll Call: President
Marlane Miller, Secretary Kelly Frisina Bland, Trustees Sue Phillips, Don
Bragg, Kay Champley, Jim Curtner, Evie Hager and Attorney Bob Broverman were in
attendance. Trustee Larry Budd was
absent on vacation in
Trustee Phillips motioned to accept the May minutes and the motion was seconded by Trustee Champley. Voice vote carried the motion.
TREASURER’S REPORT
-As of May 31, 2010
Trustee/Treasurer Phillips presented the following provided by bookkeeper Bland:
Beginning Balance 04-30-10
PARK 260,121.25
Cash Receipts
PARK 16,530.74
GOLF 2,085.22
18,615.96
Cash Disbursements
PARK 83,573.96
GOLF 1,998.80
85,572.76
Balance as of 05-31-10
PARK 197,691.62
FUND BALANCES -As of May 31, 2010
IMRF/SOCIAL SECURITY $ 235,274.65
BOND FUND $
29,823.64
2008 G.O. LIMITED PARK $
3,306.32
BOND REVENUE FUND (Available
Bond Revenue in General Fund)
Trustee Champley motioned to accept the Treasurer’s Report and the motion was seconded by Trustee Curtner. Voice vote carried the motion.
CORRESPONDENCE AND/OR GUESTS
- Letter
from Sarah Morrison with proposal for sidewalk at
- Letter from the Taylorville Optimist Club regarding the annual Fourth of July fireworks sponsorship. It was discussed that individual donations may be made to Secretary Bland and she will forward same.
- Sheridan Pulley was unavailable due to illness to present the annual audit report for fiscal year ended February 28, 2010.
NEW BUSINESS
Ordinance No. 2010-4 Prevailing Wage Rate. Trustee Phillips motioned to adopt Ordinance No. 2010-4 requiring the Taylorville Park District of Christian County, Illinois to investigate and ascertain the prevailing rate of wages as defined in said Act for laborers, mechanics and other workers in the locality of Christian County employed in performing construction of public works. Trustee Bragg seconded the motion and a roll call passed the motion.
Ordinance No. 2010-5
Preventing Cruelty to Wildlife at
Park District Picnic Tables. Discussion took place regarding the possibility of purchasing some new picnic tables and the cost of $600.00 for each table that was purchased in 2000. The tables are starting to show wear and tear and the Trustees came to the conclusion to only loan out the tables to in-district civic organizations and churches. President Miller requested the Park Superintendent to take count of the total number of tables the Park District currently has. She also requested Park Superintendent to set a total of six picnic tables under the trees on the donated property at the Don Bragg Sports Complex.
Horse Shoe Pits at
Chautauqua Events. The Trustees discussed planning a community
event with food, drink and music for the grand opening dedication of the newly
remodeled Chautauqua roof. The date of
Saturday, July 31 was discussed in addition to acquiring local sponsors for the
event. Trustees would like to invite Jim
Deere with the City of
High Intensity Prismatic Reflective Signs. Office Manager Bland conveyed a matter was recently brought to her attention regarding the Park District stop signs, yield and speed limit signs. All signs within the parks are not up to the new code which requires the high intensity prismatic reflections. Allied Municipal Supply Company manufactures the signs at a cost of $23.40 each for a 30” HIP stop sign, $17.99 each for a 30” yield sign and $13.84 each for a 18” x 24” speed limit sign. Trustee Bragg motioned for the Park District to purchase the HIP signs and the motion was seconded by Trustee Phillips. Roll call carried the motion.
Lakeshore Men’s Restroom. Trustee Curtner explained to the Board that the air conditioning upstairs at the Lakeshore Club House flooded and leaked down to the men’s locker room and restroom below. He received two estimates from EMLAR Construction for repairing the ceiling. For patching 3 different spots on the existing water damaged ceiling and to repaint the entire ceiling is $995.00. The second estimate for removing the existing water damaged ceiling and replacing it with new moisture resistant drywall, finish, texture and repaint is $4,995.00. Trustee Phillips motioned for the Park District to have the work repaired for the $4,995.00 for the mold issue and the motion was seconded by Trustee Bragg. Roll call carried the motion. All Trustees requested a written contract with proof of insurance.
REPORTS
Park Superintendent – Superintendent Stoldt reported the Chautauqua building roof has been completed, there was a lightning strike at the pool with a recent storm and the dead tree limbs from the tree on the pool parking lot have been removed.
Office Manager –
Manager Bland reported the north and south ponds were treated on Tuesday, May
25. An AFLAC representative came to the
park office on June 14 to speak to employees regarding AFLAC’s features and
benefits of insurance. The second quarterly
federal tax return has been filed with a total tax liability of $15,322.55. A total of four park district violation
tickets have been issued with one being paid in full for $75.00. The Pana Chautauqua rededication is scheduled
for Saturday, August 14. The Illinois
Transportation Secretary announced the availability of about $80 million in
federal funds for streetscape, trails and beautification projects to be awarded
to eligible communities for local projects that expand travel choices and
improve the transportation experience in
Recreation Director
– Director Hancock reported the day camp and park pool opened on Monday, June
7. Day camp counselors are preparing
daily reports for the campers. A 4th
degree master Tae Kwon Do instructor recently performed for the day camp. The fishing clinic recently took place at
Pool Manager – Manager Held reported the hot weather has been a good tool for attendance at the park pool. The pool has been well maintained through the years and the stabilizer stays in place. Jeff Ellis & Associates visited the pool Thursday, June 24 for the June audit. Ellis had to perform an in-service with the lifeguards on duty and the end result for the audit was a “meet” evaluation.
Trustee Bragg motioned to accept the reports and the motion was seconded by Trustee Curtner. Voice vote carried the motion.
COMMITTEE REPORTS
Finance Committee. Trustee Curtner motioned to approve the payment of the monthly bills in the amount of $17,847.41. Trustee Champley seconded the motion and roll call carried the motion.
ADJOURNMENT
There being no further discussion, Trustee Hager moved to
adjourn at 8:08 p.m. and Trustee Curtner seconded the motion. Voice vote carried the motion. The next regularly scheduled monthly meeting
will be held on MONDAY, JULY 26, 2010 AT
7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the
Taylorville Park District Administration office board room inside
Minutes Transcribed By:
Kelly Frisina Bland
Secretary Park Board Administration
Office Manager
Bookkeeper