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Taylorville Community Pleasure Driveway
& Park District
Board of Trustees
Meeting Notices 2017 Year

2017 Board of Trustees Regular Monthly Meeting Dates
Monday, January 23, 2017
Monday, February 27, 2017
Monday, March 27, 2017
Monday, April 24, 2017
Monday, May 22, 2017
Monday, June 26, 2017
Monday, July 24, 2017
Monday, August 28, 2017
Monday, September 25, 2017
Monday, October 23, 2017
Monday, November 27, 2017
Monday
, December 18, 2017 @ 3:00 p.m.


The Finance Committee will meet on the above scheduled dates at 6:30 p.m. prior to the Board of Trustee’s meetings convening at 7:00 p.m. in the Manners Park administrative office board room.

NOTICE OF AVAILABILITY OF AUDIT REPORT

OF TAYLORVILLE PARK DISTRICT

Taylorville Community Pleasure Driveway & Park District hereby provides public notice that an audit of its funds for the period March 1, 2015 through February 28, 2016 has been made by Pulley, Martynowski and Blakeman, and that a report of such audit dated April 24, 2016 has been filed with the County Clerk of Christian County, in accordance with 30 ILCS 15/0.01 et seq.  The full report of the audit is available for public inspection at the Taylorville Park District administrative office inside Manners Park during regular business hours 8:00 a.m. to 12:00 p.m. and 1:00 p.m. to 4:00 p.m. Monday through Friday except for holidays.

                                                         Taylorville Community Pleasure Driveway & Park District

                                                         By:  MaryAnn Becker, Secretary

________________________________________________________________________________________________________________

AGENDAS

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, APRIL 24, 2017

7:00 P.M.

 

 

 

AGENDA

 

 

 

                  A. Ordinance No. 2017-1 Adopting Annual Budget for Fiscal Year March 1, 2017- February 28, 2018

                  B.  Board Member Code of Conduct

                  C.  Board of Trustees Committee Appointments

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, MARCH 27, 2017

7:00 P.M.

 

 

AGENDA  

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, FEBRUARY 27, 2017

7:00 P.M.

 

 

AGENDA

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, JANUARY 23, 2017

7:00 P.M.

 

 

AGENDA

 

 

               A.  Thank You – Christian County Animal Control

               B.   Jeff & Jason Boldig – Lakeshore Golf Course Report

               A.  Lakeshore Air Conditioners

               Maintenance Superintendent

               Office Administrator/Secretary       

               Recreation Director

                A.  Finance Committee – Approval for Payment of Bills

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

TUESDAY, DECEMBER 27, 2016

7:00 P.M.

 

 

AGENDA

 

 

          NEW BUSINESS

               A.  Annual Employee Reviews

         OLD BUSINESS

               A.  Lakeshore Air Conditioners

              A.  Finance Committee – Approval for Payment of Bills

 

 

MINUTES

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, MARCH 27, 2017

7:00 P.M.

The regular monthly meeting was called to order by Vice-President Don Bragg at 7:00 p.m. with pledge of allegiance.

 

Roll Call:  Vice-President Don Bragg, Secretary MaryAnn Becker, Trustees Sue Phillips, Tanya Reno, Attorney Robert Broverman,  Trustees Kay Champley, Jim McCoy, and Attorney Quinn Broverman.  President Marlane Miller and Trustee Doug Meyer were absent.

 

Trustee Reno motioned to approve the February 27, 2017 minutes, the motion was seconded by Trustee Phillips.  Voice vote carried the motion. 

 

TREASURER’S REPORT - As of February 28, 2017

Beginning Balance 1-31-17

              PARK                                                                                        $ 681,935.27

Cash Receipts                

              PARK                                                                                        $   38,940.93

Cash Disbursements

              PARK                                                                                        $   49,574.43

Balance as of 2-28-17

              PARK                                                                                        $ 671,301.77    

 

Taylorville Park District - FUND BALANCES - As of February 28, 2017      

IMRF                                                                                          $    36,909.23

1st Distribution 2015 Property Taxes                                                                                     13,569.91

2nd Distribution 2015 Property Taxes                                                                                       1,783.53

3rd Distribution 2015 Property Taxes                                                                                       7,388.86

4th Distribution 2015 Property Taxes                                                                                       1,588.34

5th Distribution 2015 Property Taxes                                                                                          719.80

SOCIAL SECURITY FUND                                                      $     33,832.87

1st Distribution 2015 Property Taxes                                                                                     13,569.91

2nd Distribution 2015 Property Taxes                                                                                       1,783.53

3rd Distribution 2015 Property Taxes                                                                                       7,388.86

4th Distribution 2015 Property Taxes                                                                                       1,588.34

5th Distribution 2015 Property Taxes                                                                                          719.80

BOND FUND                                                                              $    57,617.79

1st Distribution 2015 Property Taxes                                                                                     52,558.75

2nd Distribution 2015 Property Taxes                                                                                       6,907.88

3rd Distribution 2015 Property Taxes                                                                                     28,619.77

4th Distribution 2015 Property Taxes                                                                                       6,157.89

5th Distribution 2015 Property Taxes                                                                                       2,787.47   

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                       $    29,367.72

1st Distribution 2015 Property Taxes                                                                                      18,585.95

2nd Distribution 2015 Property Taxes                                                                                        2,442.79

3rd Distribution 2015 Property Taxes                                                                                      10,120.41

4th Distribution 2015 Property Taxes                                                                                        2,175.54

5th Distribution 2015 Property Taxes                                                                                            985.81

Taylorville Park District                       

Improvement at Lakeshore Golf Course Fund                         $     4,863.71

Trustee Reno motioned to accept the Treasurer’s Report as submitted, Trustee McCoy seconded the motion.  Roll call vote carried the motion, all in favor, with all voting yes.

NEW BUSINESS

Thirty (30) Day Notice for Public Inspection to File FY Budget 2017/2018 - Attorney Quinn Broverman will file the notice for public inspection starting tonight, and it will be voted on at the April Board Meeting.

REPORTS

Maintenance SuperintendentSuperintendent Brown was absent

Office Administrator/Secretary MaryAnn Becker reported that they had received a new Intergovernmental Cooperation Agreement from the City of Taylorville; a copy was forwarded to Brovermans office for review.  Attorney Quinn Broverman stated that everything had remained the same; the only change was the new termination date of April 30, 2021.  Next, The Taylorville Parks Foundation, Thomas Bland Memorial Tree Fund account has been assessed a $5.00 per month maintenance fee, and will continue to incur the monthly fee from now on.  Becker stated the balance, which was only $50 is now $45 and that she had contacted US Bank informing them they had a letter stating there would be no service charges applied to this memorial account, Renee at US Bank informed her that no longer applied.  After discussion, Trustee McCoy motioned to abolish the Tom Bland Memorial Tree Fund account and place the remaining funds into the parks Tree & Bench Memorial Fund.  Trustee Reno seconded the motion.  Voice vote carried the motion with a vote of all in favor. Lastly, Becker stated that the original cost for the lighting upgrades at both the complex and manners was going to run the park around $11,000.00 after Act on Energy rebate.  She decided to do some price comparisons and found lights of the same quality for less than half the cost, plus found a 15% off special.  After clearing the lights with Mr. Fournier, who is assisting with the rebate process, Becker informed the board the total cost would end up being less than half expected plus the rebate would be also be larger.  The letter of Pre-Approval by the Illinois Department of Commerce was also received today.

Recreation DirectorDirector Hancock reported on Monday, March 6th the Spring/Summer Fliers went out in the Breeze-Courier, Thursday, March 9th was Senior Lunch of BBQ Sandwich’s and next month Easter Ham and potatoes will be served. On Friday, March 17th Kids-R-Kids Dance was held and on Friday, March 24th High School Baseball was kicked off on Hafliger Field.  Hancock reported everything is set for the Easter Egg Hunt on Sunday, April 16th at 2:00 P.M.  Kids-R-Kids would like to have a benefit concert sometime in the summer, Swim Team sign-ups will be on Saturday, April 8 form 9-12 at the pool, and RBLL will be starting practice next week with Opening Day on April 29th.   Men’s Softball will kick off the season with a tournament on April 22nd and 23rd, and Chuck Stubbs is holding a baseball tournament on Saturday, April 22.  Lastly, Hancock informed the board that Day Camp staff has been hired, but she still needs a few more lifeguards’.

Trustee Phillips motioned to accept the reports as given. Trustee Reno seconded the motion. Voice vote carried the motion

 

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of BillsTrustee Phillips motioned to pay all monthly bills totaling $ 8,818.88.  Trustee Reno seconded. Roll call carried the motion with a vote of all in favor.

 

ADJOURNMENT

There being no further discussion, Trustee Reno moved to adjourn at 7:14 p.m. and Trustee Phillips seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, APRIL 24, 2017 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District office board room inside Manners Park.  Prior notice will be posted.

 

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, FEBRUARY 27, 2017

7:00 P.M.

The regular monthly meeting was called to order by President Marlane Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call:  President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Don Bragg, Tanya Reno, Kay Champley, Jim McCoy, and Attorney Quinn Broverman.  Trustee Doug Meyer was absent.

 

Trustee Reno motioned to approve the January 23, 2017 minutes, the motion was seconded by Trustee Champley.  Voice vote carried the motion. 

 

TREASURER’S REPORT - As of January 31, 2017

Beginning Balance 12-31-16

              PARK                                                                                        $ 709,096.38

Cash Receipts                

              PARK                                                                                        $   10,844.75

Cash Disbursements

              PARK                                                                                        $   38,005.86

Balance as of 1-31-17

              PARK                                                                                        $ 681,935.27    

 

Taylorville Park District - FUND BALANCES - As of January 31, 2016

IMRF                                                                                 $    36,903.57

1st Distribution 2015 Property Taxes                                                                                     13,569.91

2nd Distribution 2015 Property Taxes                                                                                       1,783.53

3rd Distribution 2015 Property Taxes                                                                                       7,388.86

4th Distribution 2015 Property Taxes                                                                                       1,588.34

5th Distribution 2015 Property Taxes                                                                                          719.80

SOCIAL SECURITY FUND                                             $     33,827.68

1st Distribution 2015 Property Taxes                                                                                     13,569.91

2nd Distribution 2015 Property Taxes                                                                                       1,783.53

3rd Distribution 2015 Property Taxes                                                                                       7,388.86

4th Distribution 2015 Property Taxes                                                                                       1,588.34

5th Distribution 2015 Property Taxes                                                                                          719.80

BOND FUND                                                                      $    57,595.70

1st Distribution 2015 Property Taxes                                                                                     52,558.75

2nd Distribution 2015 Property Taxes                                                                                       6,907.88

3rd Distribution 2015 Property Taxes                                                                                     28,619.77

4th Distribution 2015 Property Taxes                                                                                       6,157.89

5th Distribution 2015 Property Taxes                                                                                       2,787.47   

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                  $    57,615.01

1st Distribution 2015 Property Taxes                                                                                      18,585.95

2nd Distribution 2015 Property Taxes                                                                                        2,442.79

3rd Distribution 2015 Property Taxes                                                                                      10,120.41

4th Distribution 2015 Property Taxes                                                                                        2,175.54

5th Distribution 2015 Property Taxes                                                                                            985.81

Taylorville Park District                       

Improvement at Lakeshore Golf Course Fund                     $     5,163.71

Trustee Reno motioned to accept the Treasurer’s Report as submitted, Trustee Bragg seconded the motion.  Roll call vote carried the motion, all in favor, with all voting yes.

 

NEW BUSINESS

Adopt Fiscal Year 2017/2018 Operating Budget as Presented.  Treasurer Sue Phillips reviewed the proposed budget with board members.  Trustee McCoy motioned to adopt the 2017/2018 budget as presented, Trustee Reno seconded.  Roll call vote called the motion, with all voting yes.

 

REPORTS

Maintenance SuperintendentSuperintendent Brown reported the new golf carts purchased have been delivered, the special order memorial benches have been placed and the new water fountain is installed.  Staff installed a new sign at the complex, along with the fence and parking signs all being finished. Lastly, Brown stated the new dugouts at Jaynes Park are almost completed. 

Office Administrator/Secretary MaryAnn Becker reported that Don Fournier with Illinois Energy Now, along with Superintendent Brown did a walk through at both the complex and the golf course to see about a lighting upgrade.  The complex will qualify, but since the golf course is serviced by Shelby Electric it would not.  Becker is working with IL Propane Gas Association to qualify for heating upgrade rebates now.  She informed the board that the complex, however, will have new, more efficient lighting installed for the walking path lights and the concession stand. This will result in a savings of over $19,000.00 over the next 10 years.  Trustee Bragg motioned to proceed with the lighting upgrade, Trustee Reno seconded the motion. Roll call vote carried the motion, with all voting yes.  On February 1st, Kayla with IPRF was here to do the annual workers compensation audit, new pictures have been submitted to iPARKS for the upcoming 2018 calendar, and iPARKS stopped by to present the park with a 25 Year Membership Plaque.  Becker stated, she applied for the 2017 IPRF Grant in the amount of $2,051.00, and that we are looking into new security cameras for both the pool parking lot, front entrance and the Chautauqua Building.  After a brief discussion, Trustee Phillips motioned to proceed with using the grant funds towards the purchase of the new security cameras, Trustee Bragg seconded the motion.  Roll call vote carried the motion, with all voting yes.  Becker shared she has worked on setting up the 2017/2018 budget along with fellow staff members and Trustee Phillips, a new 2017 version of QuickBooks had been ordered and installed, and that the 2016 Gross Wages report was in each board members packet.  Jason Boldig shared that they would be getting new tables and chairs for the snack bar at the golf course and wanted to know if the park would like to keep the current ones, after a short discussion they decided to have maintenance pick them up and store them in the loft at the shed.  Lastly, Becker stated a decision needed to be made on the new air conditioner/furnaces for the golf course since they would not qualify for the Ameren rebates.  After debate, Trustee Phillips motioned to go with the bid of $16,890.00 for 2 - 80% Rheem classic furnaces and 2 – 5 ton AC units; from Nolen Plumbing, Heating & AC, Trustee Reno seconded the motion. Roll call vote carried the motion with 5 yes votes and 1 no vote from Trustee Bragg.

Recreation DirectorDirector Hancock reported on Thursday, February 9th, was Sr. Lunch of Soup and Pasta, next month will be BBQ sandwiches.  On Friday, February 17th, was Kids-R-Kids Dance.  She is still accepting applications for summer help through Friday, March 3rd, the Spring/Summer Flyer will be out in the first part of March and lastly, the park was awarded the 2016 Platinum International Aquatic Safety Award and scored in the top 10% of the audit criteria.

 

Trustee Bragg motioned to accept the reports as given. Trustee Reno seconded the motion. Voice vote carried the motion

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of BillsTrustee Phillips motioned to pay all monthly bills totaling $ 8,470.86.  Trustee Reno seconded. Roll call carried the motion with a vote of all in favor.

ADJOURNMENT

There being no further discussion, Trustee Reno moved to adjourn at 7:45 p.m. and Trustee Phillips seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, MARCH 27, 2017 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District office board room inside Manners Park.  Prior notice will be posted.

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, JANUARY 23, 2017

7:00 P.M.

The regular monthly meeting was called to order by Vice-President Don Bragg at 7:00 p.m. with pledge of allegiance.

 

Roll Call:  Secretary MaryAnn Becker, Trustees Sue Phillips, Tanya Reno, Jim McCoy, Attorney Quinn Broverman.  President Marlane Miller, and Trustees Doug Meyer and Kay Champley were absent.

 

Trustee Reno motioned to approve the December 27, 2016 minutes, the motion was seconded by Trustee Phillips.  Voice vote carried the motion. 

 

TREASURER’S REPORT - As of December 31, 2016

Beginning Balance 11-30-16

              PARK                                                                                        $ 753,983.62

Cash Receipts                

              PARK                                                                                        $   17,022.82

Cash Disbursements

              PARK                                                                                        $   61,910.06

Balance as of 12-31-16

              PARK                                                                                        $ 709,096.38    

 

Taylorville Park District - FUND BALANCES - As of December 31, 2016

IMRF                                                                                          $    41,008.69

1st Distribution 2015 Property Taxes                                                                                     13,569.91

2nd Distribution 2015 Property Taxes                                                                                       1,783.53

3rd Distribution 2015 Property Taxes                                                                                       7,388.86

4th Distribution 2015 Property Taxes                                                                                       1,588.34

5th Distribution 2015 Property Taxes                                                                                          719.80

SOCIAL SECURITY FUND                                                     $     38,662.04

1st Distribution 2015 Property Taxes                                                                                     13,569.91

2nd Distribution 2015 Property Taxes                                                                                       1,783.53

3rd Distribution 2015 Property Taxes                                                                                       7,388.86

4th Distribution 2015 Property Taxes                                                                                       1,588.34

5th Distribution 2015 Property Taxes                                                                                          719.80

BOND FUND                                                                             $    57,567.05

1st Distribution 2015 Property Taxes                                                                                     52,558.75

2nd Distribution 2015 Property Taxes                                                                                       6,907.88

3rd Distribution 2015 Property Taxes                                                                                     28,619.77

4th Distribution 2015 Property Taxes                                                                                       6,157.89

5th Distribution 2015 Property Taxes                                                                                       2,787.47   

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                       $    57,605.23

1st Distribution 2015 Property Taxes                                                                                      18,585.95

2nd Distribution 2015 Property Taxes                                                                                        2,442.79

3rd Distribution 2015 Property Taxes                                                                                      10,120.41

4th Distribution 2015 Property Taxes                                                                                        2,175.54

5th Distribution 2015 Property Taxes                                                                                            985.81

Taylorville Park District                       

Improvement at Lakeshore Golf Course Fund                         $     5,163.71

Trustee Reno motioned to accept the Treasurer’s Report as submitted, Trustee McCoy seconded the motion.  Roll call vote carried the motion, all in favor.

 

Correspondence and /or Guests

Thank You – Christian County Animal Control – Secretary Becker read the Thank You card received from Jolinda at the Christian County Animal Control thanking Bailey and the park district for their generous donation from the Kids & Kritters night held during Christmas in the Park 2016.

Jeff Boldig – Lakeshore Golf Course Report – Jeff Boldig thanked the board for new contract extension and said they are excited to be here a few more years.  He then presented the board with a wrap up of last year. In 2016 Boldig stated he had enjoyed working with the day camp children during their visit and is looking forward to this coming summer when they visit again.  Renovation had also been completed on holes 14 and 16, along with them rebuilding the pump in the irrigation system that had been failing, and he stated that they were up 123 rounds of golf from 2015 to 2016; all in all it had been a decent season.  Boldig then presented the board with the updates they have planned for 2017. Those include a total redo of both the men’s and women’s restrooms in the upstairs banquet room, again spraying holes 1, 7, and 12 with the same product used last year to allow only the bluegrass to grow, and to have the Improvements at Lakeshore Golf Course group continue with the leadership of Gary Hart and Rick Mazzotti now that both Lumb and Meyer will no longer be here.

 

OLD BUSINESS

Lakeshore Air Conditioners – Secretary Becker informed the board that she is currently researching IL Energy Now to see if the purchase of the new furnaces at the golf course would qualify for possible rebates, she will continue to work on this so we will have an answer before the final decision on the new units are made.  It was decided to table the issue for now.

 

REPORTS

Maintenance SuperintendentSuperintendent Brown reported the staff has been busy cleaning all the picnic tables and will soon be starting to finish the dugouts at Jaynes Park.  Brown informed the board that the condition of the dock and the surrounding concrete is something that is going to have to be addressed in the very near future. Brown said the dock is rotting, the tree needs to be removed and the concrete is caving in.  He informed the board that one option is to use riprap instead of concrete, he did however say that if it gets worse and poses a safety hazard he will close it off.

Office Administrator/Secretary MaryAnn Becker reported that the IPARKS Swing Reimbursement Grant had been received for the replacement parts at DBSC, she was able to pay the 2017 State Liquor License on line this year saving over $150, but the cost had still increased by $75.00 from the 2015 fee.  Becker informed the board she had completed the 4th Quarter Payroll taxes, W-2’s and the 1099’s were finished and filed.  Becker reminded the trustees they would be receiving a new Statement of Economic Interest in the mail soon and the form needed to be filled out and brought to the office so that she could file them all at once.  This year the clerk will be assessing fees to any forms that are filled late. Lastly, Becker presented the board with a CITP 2016 report showing the total number of cars and donations received this past year, along with the totals from the past 4 years for comparison.

Recreation DirectorDirector Hancock reported on Thursday, January 12th Sr. Lunch was held with Ham & Beans being served.  On Friday, January 20th, Kid-R-Kids had their monthly dance.  Hancock stated that she is currently working on multiple projects which include: Affiliation papers mailed out to past teams, CITP 2017 calendar and contracts mailed out, preparing pool binders, started the Spring/Summer Flyer, Day Camp registration papers and letter to past campers. She will be placing a Help Wanted Ad for summer help in the paper starting on Friday the 26th, the 69th Easter Egg Hunt letters will be mailed out Tuesday the 24th and a new water drinking fountain had been ordered to replace the vandalized one from last spring.

 

Trustee McCoy motioned to accept the reports as given. Trustee Phillips seconded the motion. Voice vote carried the motion

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of BillsTrustee Phillips motioned to pay all monthly bills totaling $ 7,205.11.  Trustee Reno seconded. Roll call carried the motion with a vote of all in favor.

ADJOURNMENT

There being no further discussion, Trustee Reno moved to adjourn at 7:18 p.m. and Trustee Phillips seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on Monday, FEBRUARY 27, 2017 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District office board room inside Manners Park.  Prior notice will be posted.

 

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

TUESDAY, DECEMBER 27, 2016

7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:01 p.m. with pledge of allegiance.

 

Roll Call:  President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Don Bragg, Tanya Reno, Kay Champley, Attorney Bob Broverman.  Trustees Doug Meyer and Jim McCoy were absent.

 

Trustee Reno motioned to approve the November 28, 2016 minutes, the motion was seconded by Trustee Phillips.  Voice vote carried the motion. 

 

TREASURER’S REPORT - As of November 30, 2016

Beginning Balance 10-31-16

              PARK                                                                                        $ 814,977.36

Cash Receipts

              PARK                                                                                        $   21,473.11

Cash Disbursements

              PARK                                                                                        $   82,466.85

Balance as of 11-30-16

              PARK                                                                                        $ 753,983.62    

 

Taylorville Park District - FUND BALANCES - As of November 30, 2016

IMRF                                                                                           $    42,598.09

1st Distribution 2015 Property Taxes                                                                                     13,569.91

2nd Distribution 2015 Property Taxes                                                                                       1,783.53

3rd Distribution 2015 Property Taxes                                                                                       7,388.86

4th Distribution 2015 Property Taxes                                                                                       1,588.34

5th Distribution 2015 Property Taxes                                                                                          719.80

SOCIAL SECURITY FUND                                                      $     40,513.51

1st Distribution 2015 Property Taxes                                                                                     13,569.91

2nd Distribution 2015 Property Taxes                                                                                       1,783.53

3rd Distribution 2015 Property Taxes                                                                                       7,388.86

4th Distribution 2015 Property Taxes                                                                                       1,588.34

5th Distribution 2015 Property Taxes                                                                                          719.80

BOND FUND                                                                              $    57,542.61

1st Distribution 2015 Property Taxes                                                                                     52,558.75

2nd Distribution 2015 Property Taxes                                                                                       6,907.88

3rd Distribution 2015 Property Taxes                                                                                     28,619.77

4th Distribution 2015 Property Taxes                                                                                       6,157.89

5th Distribution 2015 Property Taxes                                                                                       2,787.47   

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                         $    57,595.45

1st Distribution 2015 Property Taxes                                                                                      18,585.95

2nd Distribution 2015 Property Taxes                                                                                        2,442.79

3rd Distribution 2015 Property Taxes                                                                                      10,120.41

4th Distribution 2015 Property Taxes                                                                                        2,175.54

5th Distribution 2015 Property Taxes                                                                                            985.81

Taylorville Park District                       

Improvement at Lakeshore Golf Course Fund                         $     5,163.71

Trustee Reno motioned to accept the Treasurer’s Report as submitted, Trustee Champley seconded the motion.  Roll call vote carried the motion, all in favor.

 

NEW BUSINESS

Annual Employee Reviews - President Miller informed the board they had each received a packet of annual review forms for the employees.  The board set January 19, 2017 at 4:00 p.m. for a personnel committee meeting.

 

REPORTS

Maintenance SuperintendentSuperintendent Brown reported the staff has been busy taking down the Christmas in the Park displays.

Office Administrator/Secretary MaryAnn Becker reported that the $500 donation check to Experience Works had been returned to the park due to the program will no longer be operated in Illinois and that the 2017 State of Illinois Unemployment Insurance rate had been received and will remain at .950% (same as 2016). Becker informed the board that IPARKS Loss Control Agent had inspected all three parks and the golf course, only 2 small recommendations were made, which Gary Brown was taking care of. She recently has applied for both the IPARKS Swing Modification Program Grant and the 2016 iGrant, both which the park had been rewarded in 2015.  Becker also shared that Barb Grabner-Kerns had said there was a small amount of funds left from the tree grant, so she will be purchasing signs to distinguish the types of trees planted on the edible walk path.  Lastly, she passed out the list of 2017 board meeting dates and asked for all RSVP’s for the upcoming Employee Christmas Party.

Recreation DirectorDirector Hancock reported that Christmas in the Park 2016 was a huge success.  Even though the weather was extremely cold the sleigh rides had great turn-out.  She shared the various events that were held at the dining hall which included Supper and Soup with Santa, Little Miss/Mr. Snowflake Competition, Bake-off, Kids & Kritters Pictures, Family Dinner and Bingo, Mother/Daughter Paint Party, and Kids Cookie & Craft Night.  Due to bad weather and ice the Kids-R-Kids Christmas Dance was cancelled.  Everyone loved the new light displays that had been purchased by the park district with Old Man Winter bringing in over 1400 votes, a record high.

Trustee Phillips motioned to accept the reports as given. Trustee Bragg seconded the motion. Voice vote carried the motion

 

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of BillsTrustee Phillips motioned to pay all monthly bills totaling $ 2,659.97.  Trustee Reno seconded. Roll call carried the motion with a vote of all in favor.

 

EXECUTIVE SESSION

At 7:17 p.m. Trustee Reno motioned to go into Executive Session 120/2 (C) (5), Trustee Bragg seconded the motion.  Roll call carried the motion with a vote of all in favor.  Trustee Phillips motioned to exit Executive Session at 7:48 p.m. with Trustee Reno seconding the motion.  Roll call carried the motion.  Regular open session commenced at 7:48 p.m. roll call.

 

ADJOURNMENT

There being no further discussion, Trustee Phillips moved to adjourn at 7:49 p.m. and Trustee Reno seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on Monday, JANUARY 23, 2017 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District office board room inside Manners Park.  Prior notice will be posted.

Taylorville Park District

board of trustees

2016 Board of Trustees Regular Monthly Meeting Dates

 

                                                                                          Monday, January 23, 2017

                                                                                          Monday, February 27, 2017

                                                                                          Monday, March 27, 2017

                                                                                          Monday, April 24, 2017

                                                                                          Monday, May 22, 2017

                                                                                          Monday, June 26, 2017

                                                                                          Monday, July 24, 2017

                                                                                          Monday, August 28, 2017

                                                                                          Monday, September 25, 2017

                                                                                          Monday, October 23, 2017

                                                                                          Monday, November 27, 2017

                                                                                          Tuesday, December 18, 2017