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Taylorville Community Pleasure Driveway
& Park District
Board of Trustees
Meeting Notices 2014 Year

2014 Board of Trustees Regular Monthly Meeting Dates
Monday, January 27, 2014
Monday, February 24, 2014
Monday, March 24, 2014
Monday, April 28, 2014
Tuesday, May 27, 2014
Monday, June 23, 2014
Monday, July 28, 2014
Monday, August 25, 2014
Monday, September 22, 2014
Monday, October 27, 2014
Monday, November 24, 2014
Monday, December 22, 2014 @ 3:00p.m.


The Finance Committee will meet on the above scheduled dates at 6:30 p.m. prior to the Board of Trustee’s meetings convening at 7:00 p.m. in the Manners Park administrative office board room.

NOTICE OF AVAILABILITY OF AUDIT REPORT

OF TAYLORVILLE PARK DISTRICT

Taylorville Community Pleasure Driveway & Park District hereby provides public notice that an audit of its funds for the period March 1, 2013 through February 28, 2014 has been made by Pulley, Martynowski and Blakeman, and that a report of such audit dated April 4, 2014 has been filed with the County Clerk of Christian County, in accordance with 30 ILCS 15/0.01 et seq.  The full report of the audit is available for public inspection at the Taylorville Park District administrative office inside Manners Park during regular business hours 8:00 a.m. to 12:00 p.m. and 1:00 p.m. to 4:00 p.m. Monday through Friday except for holidays.

                                                         Taylorville Community Pleasure Driveway & Park District

                                                         By:  MaryAnn Becker, Secretary

________________________________________________________________________________________________________________

AGENDAS

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, JULY 28, 2014

7:00 P.M.

 

 

AGENDA

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, JUNE 23, 2014

7:00 P.M.

 

 

AGENDA

 

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

TUESDAY, MAY 27, 2014

7:00 P.M.

 

 

AGENDA 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, APRIL 28, 2014

7:00 P.M.

 

 

 

AGENDA

 

 

 

          Call to Order *7:00PM @ Caretakers House for walk through, then return to park office

          Pledge of Allegiance

          Roll Call

          Approval of  March 24, 2014 Minutes

          Treasurer’s Report

          Correspondence and/or Guest

          NEW BUSINESS

          Reports

         Committee Reports

         Finance Committee – Approval for Payment of Bills

        Executive Session 2(C) 1

        Possible Action on Matters Discussed in Executive Session

        Adjournment

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES SPECIAL MEETING

MANNERS PARK OFFICE BOARD ROOM

FRIDAY, APRIL 25, 2014

1:00 P.M.

 

 

 

AGENDA

 

 

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, MARCH 24, 2014

7:00 P.M.

  

 

AGENDA

  

 

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, FEBRUARY 24, 2014

7:00 P.M.

 

 

AGENDA

 

 

  • Call to Order
  • Pledge of Allegiance
  • Roll Call
  • Approval of January 27, 2014 Minutes
  • Treasurer’s Report
  • Correspondence and/or Guests
  •  

    •  Thank You Letter – Experience Works
  • NEW BUSINESS
  •  

    • Adopt Fiscal Year 2014/2015 Operating Budget
  • REPORTS
  •  

    • Park Maintenance Superintendent
    • Secretary/Bookkeeper
    • Recreation Director
  • COMMITTEE REPORTS
  •  

    • Finance Committee – Approval for Payment of Bills
  • Executive Session
  • Possible Action on Matters Discussed in Executive Session
  • Adjournment

 

 

 

 

______________________________________________________________________________________________________

MINUTES

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

TUESDAY, MAY 27, 2014     

7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane M. Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call:  President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Don Bragg, Tanya Reno, Kay Champley, Doug Meyer, James McCoy and Attorney’s Bob and Quinn Broverman were in attendance. 

 

Trustee Bragg motioned to approve the April 28, 2014 minutes and the motion was seconded by Trustee Meyer.  Voice vote carried the motion.

 

TREASURER’S REPORT - As of April 30, 2014

Trustee/Treasurer Phillips presented the following provided by Finance Director Bland:

Beginning Balance 03-31-14

              PARK                                      468,005.99

 

Cash Receipts

              PARK                                        13,768.96

 

Cash Disbursements

              PARK                                        37,605.58

 

Balance as of 04-30-14

              PARK                                      444,169.37

 

Taylorville Park District - FUND BALANCES - As of April 30, 2014

IMRF/SOCIAL SECURITY                                             $    115,499.40

 

 BOND FUND                                                                   $      40,766.41

  

Taylorville Park District                                                                 

Lakeshore Capital Improvement Fund                            $      23,955.82

 

Bond Proceeds                           

Balance as of April 30, 2014                                             $    833,200.00

GPS mapping phase @LSGC                                                          4,400.00

Completion of preliminary design                                                    12,400.00

 

Trustee McCoy motioned to accept the Treasurer’s Report as submitted; the motion was seconded by Trustee Reno.  Roll call carried the motion.

 

 

CORRESPONDENCE AND/OR GUESTS

Sheridan Pulley – Pulley, Martynowski & BlakemanSheridan Pulley presented the board with the annual audit report.  As of yearend February 28, 2014 the General account had an excess of revenue over expenditures of $111,175.00, the IMRF account a deficiency of revenue over expenditures of ($39,548.00) and the Bond and Interest account had a deficiency of revenue over expenditures of ($2,114.00).  Pulley stated the district had a total of $69,513.00 in excess of expenditures therefore, the park district had a very good conservative year, and that last year the district had only a $23,362.00 excess.

He mentioned that in the past, there had been an excess in the amount of funds in the Social Security & IMRF account. Over the last six to seven years they have chosen to levy less for the account because they are restricted funds.  He is starting to raise the levy by approximately $10,000.00 to cover whatever costs can/would arise for the IMRF account so that it would not be a large jump in the budget.  He congratulated the board on doing a great job with managing the finances.  Lastly he reviewed a few budget items, stating he could not find any that were out of line, and the district spent less than had been anticipated.  He ended his report by reviewing the tax extensions and settlements, long term debt, and IMRF funding progress as of December 31, 2013 with the board members.

 

REPORTS

Maintenance Superintendent – Superintendent Brown was absent.

Recreation Director – Director Hancock reported Thursday, May 8 was the senior lunch program and TJHS Choir came and performed, also next month lunch will be a cook out. Friday, May 16th the Kids R Kids dance was held in the dining hall.  Lifeguard training was held May 16th, 19th and 20th, with the Pool staff meeting on the evening of Tuesday, May 20th.  The Day Camp staff meeting was held on Thursday, May 21st. On the 24th the Pool opened from 1 pm – 6 pm and Music Under the Chautauqua was held that evening from 7 pm – 9 pm.  The pool hours will be reduced until June 3, when school is out for the summer.  Lastly Hancock presented the board the following host of pool problems that will need direct attention at the end of this season:

Guard Stands

Slides: lots of rust holes, she has contacted the manufacture for next step

Concrete – lots of deep cracks, slanted/sinking, she has contacted Jack-a-slab for an estimate

Busted water pipe, seal broke from floor to siding in 2 places.

Make up pit walls falling in

Lots of peeling paint on pool floor.          

Trustee Phillips stated both Bailey Hancock and Gary Brown have done a great job of getting on top of the repairs that need to be done, she stated the first thing to find out was what is leaking underneath the zero depth end of the pool.  Hancock said she will work on getting repair quotes as soon as she can.

Secretary/Bookkeeper – MaryAnn Becker reported on May, 2 she paid the I-Parks insurance bill of $36,588.00. Memorial park benches will be available and plaques will be ordered from Lilly Signs.  Becker inquired at the DNR for any grants that might be available to dredge the ponds, unfortunately there are none at this time.  On May, 13th she mailed the signed contract along with a down payment of $79,852.00 to Midwest Irrigation for the Lakeshore Golf Course irrigation project.  Becker also spoke with Kathy at the Department of Natural Resources regarding the possibility of applying for the OSLAD grant to demolish the caretaker’s house, put in restrooms with small pavilion and a small parking lot. She stated that 60% of the grant had to be for recreational purposes, and said the pool would qualify.  Therefore the pool repairs needed could be added to the application.  The application is due by July 1, 2014.  Lastly the total cost of the lighting upgrade was $15,204.18 (including labor) which we have been approved to be refunded at 75%.  We will be receiving a check from DECO in the amount of $11,403.14 any day now.  We are still waiting to hear on the summer youth work grant.

 

Trustee Phillips motioned to approve the reports as presented and the motion was seconded by Trustee Champley.  Voice vote carried the motion.

 

NEW BUSINESS

Ordinance No. 2014-5 – File an Amended Annual Budget for FY March 1, 2014 and ending February 28, 2015.  Attorney Bob Broverman asked that the board adopt the Amended Annual Budget Ordinance No. 2014-5.  He reviewed the amended recapitulation with the board.

Trustee Phillips motioned to pass Ordinance No. 2014-5 to amend the budget, Trustee Meyer seconded the motion.  Roll call vote carried the motion.

Lakeshore Golf Course Pump Station Repairs/Replace & New Roof for Club House.  Trustee Meyer spoke to the board regarding issues at the golf course, discussing the motor that went out and has to be replaced.  He presented the board with a rough draft of projects/regular maintenance at Lakeshore, suggesting that the board set some guidelines on who is responsible for what.  He stated that he had spoken with both Jeff Bodig and Mr. Hopper in regards to splitting the costs of the items needed at the golf course.  The following breakdown of items was discussed by the board.

Roof on clubhouse – Park District

Air conditioner- Furnace in clubhouse and maintenance building- Park District

Bunker renovation – Committee

Lowering of pumps in pump house – Park district & Committee

Major repairs in pump house – ½ Committee – 1/3 Park District – 1/3 Bodig’s

Fixing bridges & shelters – Committee

Making new tee boxes – Committee – Boldig’s

All maintenance and repairs on equipment & inside buildings – Boldig’s

General upkeep of golf course ground – Boldig’s – with some help from the committee

General upkeep of new sprinkler system less pump house after install – Boldig’s

 President Miller mentioned that the golf course parking lot was not mentioned on the above list, but was in need of repair.  She stated that the parking lot is rock and possibly the Boldig’s could take care of rocking it.  Potential drainage problems were also discussed, some of the tiles are flat and with the new system putting out more water, issues could arise.  Trustee Meyer said there could possibly be a clog, but this is something that can wait until later.  President Miller stated she would call Seth Molen to check out the clubhouse roof. 

 

OLD BUSINESS

Caretakers House -  Discussion  to place a pavilion and bathroom in the place of the caretaker’s house, with a small parking lot across the street on the end of Perkinson’s field.  The house would need to be demolished, it was decided to wait and see if the park can possibly get an OSLAD grant to help with both this project and the repairs/updates at the pool. 

Trustee Phillips motioned to turn off all utilities at the caretaker’s house, and to see if we qualify for a grant that will cover both demolishing the house and pool repairs. Trustee Reno seconded the motion.  Voice vote carried the motion.

 

COMMITTEE REPORTS

Finance Committee – Approval for Payment of Bills.  Trustee Phillips motioned to approve the monthly bills totaling $21,547.37 and the motion was seconded by Trustee Bragg.  Roll call carried the motion. 

 

ADJOURNMENT

There being no further discussion, Trustee Champley moved to adjourn at 7:58 p.m. and Trustee Phillips seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, JUNE 23, 2014 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District administrative office board room inside Manners Park.  Prior notice will be posted.

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, APRIL 28, 2014

7:00 P.M.

 

The regular monthly meeting was called to order at the Caretaker’s House by President Marlane Miller at 7:00 p.m.

 

Roll Call:  President, Marlane Miller, Trustees Sue Phillips, Kay Champley, Tanya Reno, Doug Meyer, Jim McCoy, Don Bragg, and Secretary, MaryAnn Becker were in attendance. 

 

The Trustees did a walk through and inspection of the Caretaker’s House, then returned to the park office board room where President Miller led with the pledge of allegiance.

 

Second Roll Call at 7:15p.m.:  President, Marlane Miller, Secretary, MaryAnn Becker, Trustees Sue Phillips, Don Bragg, Tanya Reno, Kay Champley, Doug Meyer, Jim McCoy, Attorneys Bob Broverman and Quinn Broverman were in attendance.

 

President Miller asked for comments regarding the Caretaker’s House and plans for the future. Discussion followed of different ideas for the property, being in the rental business is not something the board wants to do.  A suggestion for a patio/pavilion for picnics and fishing along with a restroom was also suggested.   Trustee McCoy motioned to table the discussion until the May board meeting, the motion was seconded by Trustee Phillips. Voice vote carried the motion.

 

Trustee Phillips motioned to approve the March 24, 2014 minutes, the motion was seconded by Trustee Meyer.  Voice vote carried the motion. 

 

TREASURER’S REPORT - As of March 31, 2014

Beginning Balance 2-28-14

              PARK                                                            $509,783.42

Cash Receipts

              PARK                                                            $    4,194.62

Cash Disbursements

              PARK                                                            $  45,972.05

Balance as of 2-28-14

              PARK                                                            $468,005.99

Taylorville Park District - FUND BALANCES - As of March 31, 2014

IMRF/SOCIAL SECURITY FUND                               $   119,093.73

 

BOND FUND                                                                  $    41,249.55

                                         

Taylorville Park District                           

Improvement at Lakeshore Golf Course Fund              $    23,955.82

 

Bond Proceeds

Balance as of 3/31/14                                                      $  850,000.00

Trustee Bragg motioned to accept the Treasurer’s Report as submitted, Trustee Champley seconded the motion.  Roll call vote carried the motion.

 

CORRESPONDENCE AND/OR GUESTS

President Miller read thank you notes from both Doug & Julie Bragg, and Christian County Historical Society.  President Miller noted that the park district was the April Charity of the Month for the Taylorville Chapter 1263 Women of the Moose; they sent a $25.00 donation.

 

NEW BUSINESS

Possible adoption of a Memorial Bench Program for the Park District – Mr. Dennis attended the meeting to follow up on an inquiry his wife had made regarding the purchase of a memorial bench, Secretary Becker updated the board on research for the cost of the bench, along with engraving, concrete etc.  As of now the cost is looking around $350.00.  Becker will continue to work on the program.

 

Ordinance No. 2014-4 Adopting Annual Budget for the FY March 1, 2014 and ending February 28, 2015 – Attorney Bob Broverman asked that the board adopt the Ordinance No. 2014-4, it has been on file thirty days as required by law. The annual budgets recapitulation is as follows:

 

General Corporate Fund                                                      $ 438,950.00

                 Recreation Fund                                                    $ 112,000.00

                 Liability Insurance                                               $   50,000.00

                 Audit Fund                                                             $     5,500.00

                 Museum Fund                                                        $   15,000.00

                 IMRF                                                                       $   25,000.00

                 Workmen’s’ Comp. Insurance                            $   25,000.00

                 Social Security                                                     $   40,000.00

                 Unemployment Tax                                              $   30,000.00

                 Paving & Lighting Fund                                   $   12,000.00

                 Handicapped                                                       $   12,000.00

 

                                  TOTAL OF BUDGET                            $ 765,450.00

 

Trustee Phillips motioned to adopt and pass Ordinance No. 2014-4 combining the annual budget and appropriating such sums of money as may be deemed necessary to defray all necessary expenses and liabilities of the Taylorville Park District for the fiscal year beginning March 1, 2014 and ending February 28, 2015.  Trustee Bragg seconded the motion.  Roll call carried the vote as follows:  Phillips yea, Bragg yea, Reno yea, Champley yea, Meyer yea, McCoy yea, Miller yea.  The motion passed with a vote of 6 in favor and 0 opposed.

 

Young’s Roofing Inc. - Secretary Becker reported that during the winter months, the extreme weather had damaged the guttering around the Dining Hall. Young’s Roofing installed the gutters in September of 2011. Becker called them to inspect the damage and give an estimate for the cost of repairs. The gutters were pulled off and the hangers were damaged. 

 

Trustee Phillips motioned to approve Young’s bid to repair the Dining Hall gutters and turn it in to the insurance. Trustee Meyer seconded the motion.  Roll call carried the vote with 7 in favor and 0 opposed.

*pending IAPD insurance claim outcome*

 

REPORTS

Maintenance Superintendent – Prior to Superintendent Brown’s report, President Miller asked the status of the complaint issues at Jayne’s park.  Brown stated he has spoken with the chief of police and they will be stepping up the patrols in that area. Brown reported that all the indoor and outdoor lighting upgrades had been completed.  All the scoreboards have been installed for RBLL and opening day was Saturday, April 26th.  Staff filled the pot holes throughout the park.

Brown advised the board that they will have to start thinking about what to do with the north pond.  It is starting to fill in; the north end is very shallow.  President Miller asked that we check into grants that may be available for dredging the pond.

Secretary/Bookkeeper – Secretary Becker reported Attorney Broverman had sent reminders that all trustee’s needed to have completed the open meetings act online course.  She also reported the following IAPD updates:

Becker also reported that we applied on April 14, 2014 for the Youth Recreation Corps Grant to cover the lifeguards and supervisor that teach swim lessons and a summer maintenance staff to help with conservation items.  If accepted, the grant would cover hourly wages and the park district would only need to cover the payroll taxes.  On Monday, April 21st she attended the IMRF rate meeting in Springfield Illinois and learned that IMRF is the second largest public pension system in Illinois and it is the best funded statewide system.  IMRF’s unaudited 2013 investment return was 20.26%, and the impact of the 2013 Illinois Pension Legislation that takes effect on August 16, 2014 will change return-to-work rules for retirees to require reenrollment at based on the hourly standards actually worked. Becker also attended the Benefits Choice Meeting for the CMS Health Insurance program.  And the board was provided with a copy of the recent audit completed by Pulley, Martynowski & Blakeman.  CPA Pulley will be in attendance at next month’s meeting.

Recreation Director – Director Hancock reported that Saturday, April 5, 2014 they had games at DBSC and concessions were up and running, they also had the March of Dimes 5K color run that morning and it was a huge success.   Thursday, April 10, 2014 they had Sr. Lunch of Easter Ham; Next month lunch will be BBQ & TJHS Choir. Saturday the 12th was Swim Team sign ups and on Tuesday the 15th Hancock spoke at the Kiwanis Lunch.  On Friday, April 18th the Kids Are Kids Dance was held, Saturday, April 19th Relay for Life held a 5K, and on Sunday, April 20th  we had a successful Easter Egg Hunt.  Hancock also reported that upcoming on Wednesday, April 30th she and Becker will be attending the IAPD Legislative Conference in Springfield, May is lining up to be busy with final preparations for day camp and the pool. On May 24th Hillbilly Circus will perform from 7-9 p.m. at Music Under the Chautauqua.  President Miller stated she had a lot of nice compliments on Bailey.

 

Secretary/Bookkeeper Mary Ann Becker then provided each trustee with copies of the recommendation letter, construction budget, and bid results that had been provided by Tom Emmerich.  Discussion followed on the irrigation bids.   After a review of the bids, Jeff Boldig of J&D Golf Management discussed the status of the pump motors and the rewinding of said motors.  Bodine Electric repaired the motor because the bearings were bad.  The second motor would need to be repaired this fall white the irrigation system was being installed.   Jeff also discussed the contingency fund that was a line item in Midwest Irrigations bid; they were concerned with the slops on the golf course having erosion issues, and possible extra expenses to trench and seed those areas.  President Miller asked if the Improvements for Lakeshore Golf Course Committee would be able to help with half of the expense of repairing the pump motors, Trustee Meyer said he would look into the possibility.

 

Trustee Phillips motioned to repay J&D Golf Management $4,400.00 for the cost of rewinding the pump motor. Trustee Bragg seconded, and roll call carried the motion.

 

Trustee McCoy motioned to accept Midwest Irrigations bid for the irrigation project at Lake Shore Golf Course, Trustee Reno seconded the motion. Let the record show Midwest Irrigation was the lowest bid submitted.  Roll call carried the motion.

 

Trustee Champley motioned to accept the reports as given and Trustee Reno seconded the motion. Voice vote carried the motion.

 

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills.  Trustee Phillips motioned to pay all monthly bills totaling $ 6,499.29.  Trustee Meyer seconded, and roll call carried the motion.

 

EXECUTIVE SESSION

Trustee Phillips motioned to enter into executive session 2C1 at 8:44 p.m., Trustee Meyer seconded the motion.  Roll call carried the motion.

 

Trustee Phillips moved to adjourn executive session at 8:50 p.m., Trustee Reno seconded the motion. Voice vote carried the motion.

 

Regular session began at 8:50 p.m., with roll call.

 

ADJOURNMENT

There being no further discussion, Trustee Phillips moved to adjourn at 8:50 p.m. and Trustee Meyer seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on TUESDAY, MAY 27, 2014 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District administrative office board room inside Manners Park.  Prior notice will be posted.

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

SPECIAL MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

FRIDAY, APRIL 25, 2014

1:00 P.M.

 

 

A special meeting was called to order by President Marlane Miller at 1:03 p.m...

 

Roll Call:  President Marlane Miller, Secretary MaryAnn Becker, Trustees Tanya Reno, Doug Meyer, Jim McCoy and Attorney Quinn Broverman.

 

Open Submitted Bids for Lakeshore Golf Course Irrigation System – President Miller opened and read aloud the following three bids for the irrigation system at Lakeshore Golf Course. 

Commercial Turf & Irrigation of Peoria, Illinois

Base Bid:                        $ 937,000.00

Alternate Bid 1:            $   25,000.00

Alternate Bid 2:            $   13,000.00

Alternate Bid 3:                          -0-

Alternate Bid 4:            $   14,300.00

Alternate Bid 5:            $   28,000.00

Alternate Bid 6:            $     8,500.00

 

Leibold Irrigation Inc. of East Dubuque, Illinois

Base Bid:                        $1,164,000.00

Alternate Bid 1:            $     26,925.00

Alternate Bid 2:            $     15,075.00

Alternate Bid 3:                          -0-

Alternate Bid 4:            $     12,725.00

Alternate Bid 5:            $     19,500.00

Alternate Bid 6:            $       9,075.00

 

Midwest Irrigation, LLC of Dubuque, Illinois

Base Bid:                        $ 796,800.00

Alternate Bid 1:            $   22,900.00

Alternate Bid 2:            $   11,200.00

Alternate Bid 3:                          -0-

Alternate Bid 4:            $     9,480.00

Alternate Bid 5:            $   23,800.00

Alternate Bid 6:            $     8,200.00

 

There being no further discussion, Trustee Reno moved to adjourn at 1:12 p.m. and Trustee McCoy seconded the motion. Voice vote carried the motion. 

 

 

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, MARCH 24, 2014

7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call:  President, Marlane Miller, Secretary, MaryAnn Becker, Trustees Sue Phillips, Don Bragg, Jim McCoy, Attorneys Quinn Broverman and Bob Broverman were in attendance.  Trustees Kay Champley, Tanya Reno and Doug Meyer were absent.

 

Trustee Phillips motioned to approve the February 24, 2014 minutes, the motion was seconded by Trustee Bragg.  Voice vote carried the motion. 

 

TREASURER’S REPORT - As of February 28, 2014

Beginning Balance 1-31-14

              PARK                                                            $550,278.79

Cash Receipts

              PARK                                                            $       579.84

Cash Disbursements

              PARK                                                            $  41,075.21

Balance as of 2-28-14

              PARK                                                            $509,783.42

 

Taylorville Park District - FUND BALANCES - As of February 28, 2014

IMRF/SOCIAL SECURITY FUND                                        $   122,628.69

   C of D at Palmer Bank Matured 7/29/13                                  $   100,000.00

   1st Distribution 2012 Property Taxes                                        $       4,506.44

   2nd Distribution 2012 Property Taxes                                       $       1,414.68

   3rd Distribution 2012 Property Taxes                                        $       1,381.04

   4th Distribution 2012 Property Taxes                                        $       1,815.46

   5th Distribution 2012 Property Taxes                                        $          928.32

 

BOND FUND                                                                           $    41,233.96

   1st Distribution 2012 Property Taxes                                        $    37,766.70

   2nd Distribution 2012 Property Taxes                                       $    11,863.76

   3rd Distribution 2012 Property Taxes                                       $    11,573.86

   4th Distribution 2012 Property Taxes                                       $    15,216.41

   5th Distribution 2012 Property Taxes                                       $      7,771.74

                                         

Taylorville Park District                       

Improvement at Lakeshore Golf Course Fund                       $     23,955.82

 

Bond Proceeds

Balance as of 2/28/14                                                               $  850,000.00

 

Trustee McCoy motioned to accept the Treasurer’s Report as submitted, Trustee Bragg seconded the motion.  Roll call vote carried the motion.

 

CORRESPONDENCE AND/OR GUESTS

President Miller read a letter from the Christian County Genealogical Society, thanking Gary Brown and staff for the wonderful job they do at the Historical Society grounds.  President Miller then read a membership and request for support letter from the Christian County Historical Society and Museum, asking for an extra contribution toward building supplies.

 

Trustee Bragg motion to donate $1,000.00 to the Christian County Historical Society, Trustee Phillips seconded the motion.  Roll call vote carried the motion with all voting yes, including President Miller.

 

NEW BUSINESS

Resolution No. 2014-3 Authorizing the Opening of Bank Accounts at CNB Bank and Trust, First National Bank on Spresser, and Peoples Bank & Trust. Trustee Phillips motioned to draw up Resolution No. 2014-3 to move park funds into different accounts, Trustee McCoy seconded the motion.  Roll call vote carried the motion with all voting yes, including President Miller.

Thirty (30) Day Notice for Public Inspection to File FY Budget 2014/2015.  Attorney Robert Broverman presented the board with the Thirty Day Notice that will be placed in the Breeze-Courier.  He stated that the board will vote on the budget at next month’s meeting.

 

REPORTS

Maintenance Superintendent – Superintendent Brown reported that staff had put up the new memorial sign at Jayne’s park, and had finished installing all the new scoreboards for Red Bland Little League.  They finished the board room remodeling and have started working on the lighting upgrade project.  Brown reported the trout will be delivered on March 27, 2014 and trout season opens April 6, 2014.  Work is also beginning on all ball diamonds for the season.

Recreation Director – Director Hancock reported that Friday, March 7, 2014 was the employee application dead line, and she has started hiring for day camp and the pool. On Thursday, March 13, 2014 they had Sr. Lunch of Pasta; Next month lunch will be Easter Ham.  Friday March 21, 2014 the Spring/Summer Flyers went out in the Breeze-Courier and the Kids R Kids Dance was held in the Dining Hall.  Hancock is currently working on the concession stand at the complex, starting seedlings for day camp and lining up things for Easter. The March of Dimes Color Run 5K will be held on April 5th and the Relay 4 Life 5K will be held on April 19th. Lastly, she reported Taylorville Park District had received “2013 Gold International Aquatic Safety Award” from Jeff Ellis & Associates.  This award is given to clients scoring in the top 30% of the audit criteria, and is the highest degree of swimmer protection currently available for the aquatic industry.

Secretary/Bookkeeper – Secretary Becker reported that on March 7, 2014 she received the Notice to Proceed from DCEO for the park lighting upgrade.  Springfield Electric has delivered a majority of the materials, and staff has started replacing the lights.  The Workman’s Comp Audit that was completed in February resulted in an $862.00 additional premium.  She is currently working with the company to look at ways to reduce the insurance expense.  Albert Hamm turned in the keys to the caretakers’ house after moving out and Becker recommends the entire board do a walk through before a decision is made on what to do with the home.  She also reported that Sheridan Pulley, of Pulley, Martynowski and Blakeman has been conducting the annual audit and should have a final report at next month’s board meeting.  Lastly, Becker was asked by Jeff Boldig to give the following update on the Lakeshore Golf Course Irrigation project.

 

Trustee Phillips motioned to accept the reports as given and Trustee Bragg seconded the motion. Voice vote carried the motion.

 

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills.  Trustee Phillips motioned to pay all monthly bills totaling $ 20,379.67.  Trustee Bragg seconded, and roll call carried the motion.

 

ADJOURNMENT

There being no further discussion, Trustee Phillips moved to adjourn at 7:21 p.m. and Trustee McCoy seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, APRIL 28, 2014 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District administrative office board room inside Manners Park.  Prior notice will be posted.

 

Minutes Transcribed By:

MaryAnn Becker

Park Board Secretary

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, FEBRUARY 24, 2014

7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call:  President, Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Don Bragg, Tanya Reno, Kay Champley, Jim McCoy, Attorney Quinn Broverman and Bob Broverman were in attendance.  Trustee Doug Meyer was absent.

 

Trustee Bragg motioned to approve the January 27, 2014 minutes, the motion was seconded by Trustee Reno.  Voice vote carried the motion. 

 

TREASURER’S REPORT - As of January 31, 2014

Beginning Balance 12-31-13

              PARK                                                            $584,346.95

Cash Receipts

              PARK                                                            $  11,528.75

Cash Disbursements

              PARK                                                            $  45,596.91

Balance as of 1-31-14

              PARK                                                            $550,278.79

 

Taylorville Park District - FUND BALANCES - As of January 31, 2014

 

IMRF/SOCIAL SECURITY FUND                                         $   131,258.19

   C of D at Palmer Bank Matured 7/29/13                                   $   100,000.00

   1st Distribution 2012 Property Taxes                                         $       4,506.44

   2nd Distribution 2012 Property Taxes                                        $       1,414.68

   3rd Distribution 2012 Property Taxes                                         $       1,381.04

   4th Distribution 2012 Property Taxes                                         $       1,815.46

   5th Distribution 2012 Property Taxes                                         $          928.32

 

BOND FUND                                                                            $    33,094.68

   1st Distribution 2012 Property Taxes                                         $    37,766.70

   2nd Distribution 2012 Property Taxes                                        $    11,863.76

   3rd Distribution 2012 Property Taxes                                         $    11,573.86

   4th Distribution 2012 Property Taxes                                         $    15,216.41

   5th Distribution 2012 Property Taxes                                         $      7,771.74

                                         

Taylorville Park District                        

Improvement at Lakeshore Golf Course Fund                       $     23,955.82

 

Trustee McCoy motioned to accept the Treasurer’s Report as submitted, Trustee Champley seconded the motion.  Roll call vote carried the motion.

 

NEW BUSINESS

Adopt Fiscal Year 2014/2015 Operating Budget. Trustee Phillips went over the proposed budget with the board. Discussion followed.  Trustee Bragg motioned to approve the proposed budget for 2014/2015 fiscal year, Trustee Phillips seconded the motion.  Roll call vote carried the motion.

 

REPORTS

Maintenance Superintendent – Superintendent Brown reported that staff had finished putting a new coat of paint of the dining hall interior and the park office bathroom remodel has been completed. The MEEA grant motion sensors, low flow shower heads and faucet adapters have all been installed, just waiting for warmer weather to install the vending machine sensors.  Staff has busted up the dock and there is still some work remaining on that project.  We had a sink hole in the park and staff filled it in for now. They need to wait until warmer weather which will allow a more thorough search of a possible broken drain pipe.  Brown also reported that the park lost three more trees down by the pond over the weekend.

Secretary/Bookkeeper – Secretary Becker reported that she is still waiting to hear on the pre-approval of the Energy Efficiency Application, and expects word any day now.  She reported that on February 18th, the Work Comp Audit was completed and on February 21st, the bond closed.  After the payoff of the refunded bonds, excess proceeds were deposited into the Taylorville Park District Bond Account.  On February 28th, IPRF representative Bill Bloch will be conducting fire extinguisher training for all staff at 9:00 a.m. in the park office board room.   Lastly, Becker reported that she had looked into both the IPAC and OSLAD grant programs, and after speaking to a DNR representative, the park’s upgrade of the irrigation system would not qualify for either.  They would be appropriate for structural improvements; for example the pool.

Recreation Director – Director Hancock reported that on Thursday, February 13, 2014 they had Sr. Lunch of  soup and sandwiches, next month will be pasta on Thursday, March 13, 2014, and Friday, February 21st was the Kids R Kids dance.  She has started accepting applications for summer employment and will continue until Friday, March 7th.  Lastly, she is currently working on the spring/summer flyer, day camp schedules, and day camp activities.

Trustee Phillips motioned to accept the reports as given and Trustee Champley seconded the motion. Voice vote carried the motion.

 

Correspondence and/or Guests

President Miller read a thank you letter from Stacey Parr of the Experience Works Program, thanking the board for their recent contribution of $500.00.

 

Jeff Boldig of J&D Golf Management presented the board with an update on Lakeshore Golf Course. The three main areas discussed were:

 

Trustee McCoy motioned to go into Executive Session 2C6, Trustee Bragg seconded the motion.  Roll call vote carried the motion unanimously.  Executive session began at 7:36 p.m. and ended at 7:53 p.m.

 

After roll call, Trustee Bragg motioned to extend the contract with J&D Management for one year, Trustee Phillips seconded.  Roll call vote carried the motion unanimously.

 

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills.  Trustee Phillips motioned to pay all monthly bills totaling $ 4,756.91.  Trustee Reno seconded, and roll call carried the motion.

 

ADJOURNMENT

There being no further discussion, Trustee Champley moved to adjourn at 7:55 p.m. and Trustee Phillips seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, MARCH 24, 2014 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District administrative office board room inside Manners Park.  Prior notice will be posted.

 

Minutes Transcribed By:

MaryAnn Becker

Park Board Secretary

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

SPECIAL MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, FEBRUARY 10, 2014

9:00 A.M.

 

 

A special meeting was called to order by President Marlane Miller at 9:00 a.m. with pledge of allegiance.

 

Roll Call:  President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Don Bragg, Tanya Reno, Kay Champley, Jim McCoy and Attorneys Bob Broverman and Quinn Broverman.

 

LAKESHORE GOLF COURSE- Hiring Irrigation Consultant – Board members discussed both proposals received from the irrigation consultants.  Attorney Quinn Broverman stated in the proposal, under conditions, the verbiage needs to be changed to read “This proposal shall be governed by the laws of the State of Illinois”.  Trustee Phillips motioned to hire T.J. Emmerich & Associates as Irrigation Consultants for the Lakeshore Golf Course irrigation project, pending the sale of all bonds.  Trustee Bragg seconded the motion and roll call carried the motion including President Miller.

 

EXECUTIVE SESSION

Trustee Champley motioned to enter into executive session 2C1, for annual employee evaluations at 9:11 a.m. The motion was seconded by Trustee Reno. Roll call carried the motion.  

Trustee Phillips moved to adjourn the special meeting at 9:52 a.m. and the motion was seconded by Trustee Bragg.

 

Regular session began at 9:52 a.m. with discussion regarding park security. Trustee Phillips motioned if the temperature is 15 degrees or less there will be no park security in the evening. Trustee Reno seconded the motion.  Roll call vote carried the motion, with Trustee Champley abstaining.

 

ADJOURNMENT

There being no further discussion, Trustee Phillips motioned to adjourn at 9:54 a.m., and Trustee Reno seconded the motion.  Voice vote carried the motion.

 

 

Minutes Transcribed By:

MaryAnn Becker

Park Board Secretary

 

  

 

 

 

Taylorville Park District

board of trustees

2014 Board of Trustees Regular Monthly Meeting Dates

 

                                                                                          Monday, January 27, 2014

                                                                                          Monday, February 24, 2014

                                                                                          Monday, March 24, 2014

                                                                                          Monday, April 28, 2014

                                                                                          Tuesday, May 27, 2014

                                                                                          Monday, June 23, 2014

                                                                                          Monday, July 28, 2014

                                                                                          Monday, August 25, 2014

                                                                                          Monday, September 22, 2014

                                                                                          Monday, October 27, 2014

                                                                                          Monday, November 24, 2014

                                                                                          Monday, December 22, 2014 @ 3:00p.m.