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Taylorville Community Pleasure Driveway
& Park District
Board of Trustees
Meeting Notices 2013 Year

2013 Board of Trustees Regular Monthly Meeting Dates
Monday, January 28, 2013
Monday, February 25, 2013
Monday, March 25, 2013
Monday, April 22, 2013
Tuesday, May 28, 2013
Monday, June 24, 2013
Monday, July 22, 2013
Monday, August 26, 2013
Monday, September 23, 2013
Monday, October 28, 2013
Monday, November 25, 2013
Thursday, December 26, 2013

The Finance Committee will meet on the above scheduled dates at 6:30 p.m. prior to the Board of Trustee’s meetings convening at 7:00 p.m. in the Manners Park administrative office board room.

NOTICE OF AVAILABILITY OF AUDIT REPORT

OF TAYLORVILLE PARK DISTRICT

Taylorville Community Pleasure Driveway & Park District hereby provides public notice that an audit of its funds for the period March 1, 2011 through February 29, 2012 has been made by Pulley, Martynowski and Blakeman, and that a report of such audit dated April 27, 2012 has been filed with the County Clerk of Christian County, in accordance with 30 ILCS 15/0.01 et seq.  The full report of the audit is available for public inspection at the Taylorville Park District administrative office inside Manners Park during regular business hours 8:00 a.m. to 12:00 p.m. and 1:00 p.m. to 4:00 p.m. Monday through Friday except for holidays.

                                                         Taylorville Community Pleasure Driveway & Park District

                                                         By:  Kelly Fridoms Bland, Secretary

____________________________________________________________

AGENDAS

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, APRIL 22, 2013

7:00 P.M.

AGENDA

                  A. Thirty (30) Day Notice for Public Inspection to File FY Budget 2013/2014

 

Notice is hereby given that the regular meeting of the Taylorville Park District Board of Trustees scheduled for Monday, March 25th, 2013 has been rescheduled to Monday, April 1, 2013.  The meeting will take place in the Manners Park administrative office board room at 7:00p.m. with the Finance Committee meeting at 6:30 p.m..

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, MARCH 25, 2013

7:00 P.M.

  

AGENDA

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, FEBRUARY 25, 2013

7:00 P.M.

 

AGENDA

 

 

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, JANUARY 28, 2013

7:00 P.M.

 

AGENDA

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

THURSDAY, DECEMBER 27, 2012

 

AGENDA

 

 

 

____________________________________________________________

MINUTES

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, APRIL 22, 2013

7:00 P.M.

 

 

The scheduled monthly meeting was called to order by President Marlane M. Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call:  President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Don Bragg, Tanya Reno, Kay Champley, Doug Meyer, Jim McCoy, Attorney Quinn Broverman, and Attorney Robert Broverman were in attendance. 

 

Trustee Champley motioned to approve the April 1, 2013 minutes and the motion was seconded by Trustee Bragg.  Roll call vote carried the motion.

 

TREASURER’S REPORT - As of March 31, 2013

 

Beginning Balance 02-28-13

 

              PARK                                       418,178.55

             

Cash Receipts

              PARK                                          3,945.69

              GOLF                                                      0

                                                                  3,945.69

 

Cash Disbursements

              PARK                                        62,201.49

              GOLF                                          1,344.00

                                                                63,545.49

 

Balance as of  03-31-13

              PARK                                         373,152.62

 

Conclusion of Fiscal Year 2012-2013

Taylorville Park District

FUND BALANCES

As of March 31, 2013

 

 

IMRF/SOCIAL SECURITY FUND                                          $    57,109.39

  

 

 

 

BOND FUND                                                                                       $    35,283.06

 

 

Taylorville Park District                       

Improvement at Lakeshore Golf Course Fund                      $    25,576.28

 

Treasurer Phillips thanked the department heads and employees for their diligent work of keeping track of spending that resulted in a surplus at the end of this past fiscal year. President Marlane Miller also thanked Kelly Frisina Bland, past Park & Finance Director for being instrumental in reducing expenditures.

Trustee Bragg motioned to accept the Treasurer’s Report as submitted; the motion was seconded by Trustee Meyer.  Roll call vote carried the motion.

 

CORRESPONDENCE AND/OR GUESTS

Jeff Boldig – J&D Golf Management, LLC – Update on Lakeshore Golf Course. 

Jeff Boldig addressed the board; bringing them up to speed regarding current issues at the golf course. After attempting to contact numerous vendors, Skinner Limited out of Hindsboro was the only one to come check out the well situation. Well #1 (closest to the club house) is non-functioning, even with the new pump that was put in last year.  The side walls of the well are tipped allowing sand and silt to sweep in, closing the well off to the point where there is no water, plus recent tests are showing the well is contaminated. Well #2 is on the North East corner of the #1 tee box. They took pictures of this well also, and found based on the information, well #2 is a low capacity well, only producing 2 to 3 gallons of water per minute.  A pump test was ran on well #2 resulting in the well being ran dry in less than forty minutes. Since these wells have concrete walls, they cannot be re-drilled. Boldig presented the board with a bid from Skinner Limited for the amount of $7,975.00 and a bid of $6,000.00 from J’s Pump Service of Decatur. The bids are for drilling a new well by hole #18, installing the new pump, and repairs to use the old well #2 as a backup. Mr. Skinner has also submitted the request for the permit.  Trustee Reno question as to how long the process would take, Boldig estimated it will take one day to drill the new well and 2-3 days to install pump and wiring, he believes the club house will only need to be closed down for one day. Jeff also stated they will be sealing off well #1 for safety. The first big function at the club house is the Chamber of Commerce Awards Banquet on May 3rd and a golf outing on May 17th.   This $13,975.00 along with the irrigation work (which is finished), and the painting and new guttering on the maintenance shed should all be under the $40,000.00 that was budgeted for the golf course this fiscal year.

Matt O’Brien, District Executive for Boy Scouts of America - Request to hold Cub Scout Day Camp Thursday, July 25, 2013.  Matt O’ Brien stated it had been three years since the Cub Scouts had held their day camp here at Manner’s Park, and that they would like to return this year.  He presented the board with a detailed schedule of the events that would be taking place at the one day event, along with a certificate of liability insurance.  Trustee Bragg motioned to approve the Cub Scouts request; Trustee Phillips seconded.  Voice vote carried the motion.

NEW BUSINESS

Oath of Office – Induction of Newly Elected Board of Trustees. The Abstract of Votes received from Christian County Clerk, Linda Curtin was read aloud by President Marlane Miller; after which Attorney Quinn Broverman attested to the swearing in of Board Trustees Jim McCoy, Tanya Reno and Doug Meyer for a four year term of service expiring April, 2017.

Updated Park District Committee Appointments.  President Miller redesigned the following park district committee chairs and member assignments:

 

BUILDING & GROUNDS COMMITTEE

CHAIR: Don Bragg

MEMBERS: Jim McCoy, Kay Champley

 

FINANCE COMMITTEE

CHAIR:  Sue Phillips

MEMBERS:  Doug Meyer, Tanya Reno

 

INSURANCE COMMITTEE

CHAIR:  Doug Meyer

MEMBERS: Don Bragg, Sue Phillips

 

POOL COMMITTEE

CHAIR:  Kay Champley

MEMBERS:  Don Bragg, Sue Phillips

 

RECREATION COMMITTEE

CHAIR:  Tanya Reno

MEMBERS:  Jim McCoy, Doug Meyer

 

PERSONNEL COMMITTEE

CHAIR:  Marlane Miller

MEMBERS:  ALL

 

Approval for Replacement of Guttering on Maintenance Shed at Lakeshore Golf Course Trustee Phillips motioned to approve the cost for the new well, pump and replacement of guttering on maintenance shed at Lakeshore Golf Course. Trustee Champley seconded the motion.  Roll call carried the motion.

OLD BUSINESS

Thirty (30) Day Notice for Public Inspection to File FY Budget 2013-2014.  Attorney Broverman stated the 2013-2014 budget is on file for public inspection thirty days prior to adoption.  The notice has been published to the Breeze-Courier newspaper.  The budget and appropriation ordinance adopting the annual budget will be presented at the May 28, 2013 board meeting.

 

REPORTS

Maintenance Superintendent. Gary Brown reported that the park lost three trees this past week due to the heavy rains.  The extension of the baseball field number two was complete and ready for the Red Bland Little League opening day on April 20th.  Park employees supplied the labor, while RBLL supplied the dirt to complete the project.  Brown reported they continue to work on the ponds along with starting to mow the grounds; he purchased the flatbed trailer to haul the mowers to & from Jayne’s Park and Don Bragg Sports Center. President Miller inquired as to the status of the pool, Brown reported that due to the fact two non-compatible types of paint had been mixed on the surface of the aluminum in the past, the removal of those paints would need to be hired out, he will look into having this done.

Recreation Director.  Bailey Hancock reported the Sr. Lunch program was held April 11th, BBQ sandwiches were served and A Family Affair preformed for the guests.  Next month’s luncheon will be held on May 9th with the Jr High Choir performing.  On Friday, April 12th Hancock was on WITM radio updating the community on all the spring and summer events happening at the park.  Running Club started Saturday, April 13th and the Kids R Kids dance was held Friday, April 19th.  On Saturday, April 20th Red Bland Little League opened their season both here at Manner’s Park, and at the Don Bragg Sports Complex. Elizabeth Fines, Pool Manager, will be attending her recertification in Normal on April 27th.  The Relay for Life 5K will be held on May 11th and that evening will be the Cotton Club Dance from 7p.m. to 9p.m.

Secretary/Bookkeeper.  MaryAnn Becker reported she had attended the IMRF Employer Workshop and will be attending the HPR Benefit Choice Seminar on Tuesday, April 23rd.  She filed the 1st Quarter Sales Tax and 1st Quarter Payroll Taxes.  The annual audit is scheduled to begin on Friday, April 26th with Sheridan Pulley of Pulley & Martynowski, and the city liquor, Sunday sales, and tobacco sales license have been received for the golf course.

 

Trustee Phillips motioned to accept the reports as presented, Trustee Bragg seconded the motion. Voice vote carried the motion.

 

COMMITTEE REPORTS

Finance Committee – Approval for Payment of Bills.  Trustee Bragg motioned to approve payment of all monthly bills in the amount of $6,438.50.  The motion was seconded by Trustee Phillips.  Roll call carried the motion.

 

ADJOURNMENT

There being no further discussion, Trustee Champley moved to adjourn at 7:43 p.m. and Trustee Meyer seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on TUESDAY, MAY 28, 2013 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District Administrative office board room inside Manners Park.  Prior notice will be posted.

 

 

 

Minutes Transcribed By:

MaryAnn Becker

Secretary Park Board Administration

Bookkeeper

 

 

 

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, APRIL 1, 2013

7:00 P.M.

 

The rescheduled monthly meeting was called to order by President Marlane M. Miller at 7:00 p.m. with pledge of allegiance.

Roll Call:  President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Don Bragg, Kay Champley, Doug Meyer, and Attorney Quinn Broverman were in attendance.  Trustees Larry Budd and Evie Hager were absent, but had called in.

Trustee Bragg motioned to approve the February 25, 2013 minutes and the motion was seconded by Trustee Champley.  Voice vote carried the motion.

TREASURER’S REPORT - As of February 28, 2013

Beginning Balance 02-28-13

              PARK                                       450,373.51

             

Cash Receipts

              PARK                                          1,665.19

              GOLF                                                     0

                                                                 1,665.19

Cash Disbursements

              PARK                                        43,745.70

              GOLF                                                     0

                                                               43,745.70

Balance as of  02-28-13

              PARK                                     418,178.55

 

Conclusion of Fiscal Year 2012-2013

Taylorville Park District

FUND BALANCES

As of February 28, 2013

 

IMRF/SOCIAL SECURITY FUND                                      $    62,177.50

   1st Distribution 2011 Property Taxes                               $      3,691.66

   2nd Distribution 2011 Property Taxes                              $      1,820.36

   3rd Distribution 2011 Property Taxes                               $         667.06

   4th and FINAL Distribution 2011 Property Taxes              $         830.43

 

BOND FUND                                                                    $    35,268.08

   6-1-12 Interest Payment U.S. Bank                                 $      7,611.25

   1st Distribution 2011 Property Taxes                                $    43,824.60

   2nd Distribution 2011 Property Taxes                               $    21,607.25

   3rd Distribution 2011 Property Taxes                               $      7,916.51

   12-1-12 Debt Svc. Payment Interest & Principal               $    77,611.25

   4th and FINAL Distribution 2011 Property Taxes               $      9,846.26

 

Taylorville Park District                       

Improvement at Lakeshore Golf Course Fund                    $    25,276.28

Treasurer Phillips noted that the fiscal year ended with a surplus of $47,698.14

Trustee Meyer motioned to accept the Treasurer’s Report and the motion was seconded by Trustee Bragg.  Voice vote carried the motion.

NEW BUSINESS

Thirty (30) Day Notice for Public Inspection to File FY Budget 2012-2013.  Attorney Quinn Broverman requested to table the approval of the 30-day notice for public inspection of the 2013-14 budget until next month’s meeting. Due to his father’s illness it is not finished. 

REPORTS

Maintenance Superintendent. Maintenance Superintendent Gary Brown reported they have the new power washer and the staff has been working on washing, treating and sealing the picnic tables. They have also been working on the baseball diamonds, getting them ready for the upcoming season.  President Miller stated the pond looks good, all the work that staff has been doing is showing.  Lastly he stated, they are working on pool issues, and still looking for a trailer to purchase.

Recreation Director.  Recreation Director Bailey Hancock returned to work from maternity leave on Thursday, March 7, she thanked the board for allowing her to take the leave, and for supporting working parents. She reported the senior program lunch was held on Thursday, March 14, with ham and cheesy potatoes being served.  The next senior program luncheon will be held Thursday, April 11 with BBQ and entertainment by A Family Affair.  Friday, March 22 was the Kids R Kids dance, with over 100 people in attendance.  The Spring/Summer program flyer went out on Friday, March 29, as an insert in the Breeze-Courier and she will be handing out 300-400 more copies to different businesses around town. The Easter Egg Hunt held Sunday, March 31st was a success with the added bonus of nice weather.  Maintenance staff built two more raised planting beds for day camp program and the running club will start on Saturday, April 11th at 8:00 a.m.  Hancock will be on the local radio station on Wednesday, April 17, at 2:00 p.m. to talk about all the fun programs going on at Manner’s Park.

Secretary/Bookkeeper.  Secretary/Bookkeeper, MaryAnn Becker, reported she has completed training and received her officer certification for both FOIA and OMA for the year 2013.  The Improvements to Lakeshore Golf Course Committee raised $2030.00 at the Jimmy Buffet Fund Raiser held in February.  All 2013 schedules and forms have been updated on the Taylorville Park District website.  The Department of Natural Resources has stocked the pond with trout and the official Trout season opens Saturday, April 6 at 5:00 a.m.  Becker also reported she had received the $1,100 IPRF Grant money and has purchased Industrial OSHA approved first aid kits for the pool, maintenance building, office, dining hall, DBSC and Jayne’s park.  She still needs to purchase three NOAA weather radios then the remainder of the funds will be used to purchase required safety equipment needed for the pool.

Trustee Phillips motioned to approve the reports as presented and Trustee Champley seconded the motion.  Voice vote carried the motion.

Trustee Meyer reported seven bunkers at Lakeshore Golf Course will be reconfigured by April.  Within the next two to three weeks sod will be put around, and sand will be placed in the bunkers, everything should be complete by May 1st.

COMMITTEE REPORTS

Finance Committee – Approval for Payment of Bills.  Trustee Phillips motioned to approve payment of all monthly bills in the amount of $7,746.30.  The motion was seconded by Trustee Bragg.  Roll call carried the motion.

ADJOURNMENT

There being no further discussion, Trustee Phillips moved to adjourn at 7:14 p.m. and Trustee Champley seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, APRIL 22, 2013 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District Administrative office board room inside Manners Park.  Prior notice will be posted.

 

Minutes Transcribed By:

MaryAnn Becker

Secretary Park Board Administration

Bookkeeper

 

 

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, FEBRUARY 25, 2013

7:00 P.M.

The regular monthly meeting was called to order by President Marlane M. Miller at 7:00 p.m. with pledge of allegiance.

Roll Call:  President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Don Bragg, Larry Budd, Kay Champley, Doug Meyer, Evie Hager and Attorney Bob Broverman were in attendance.

Trustee Phillips motioned to approve the January 28, 2013 minutes and the motion was seconded by Trustee Bragg.  Roll call carried the motion.

TREASURER’S REPORT - As of January 31, 2013

Trustee/Treasurer Phillips presented the following:

Beginning Balance 01-31-13

                PARK                                              480,953.68

               

Cash Receipts

                PARK                                                 7,981.11

                GOLF                                                             0

                                                                            7,981.11

Cash Disbursements

                PARK                                               47,691.96

                GOLF                                                    500.00

                                                                          48,191.96

Balance as of 01-31-13

                PARK                                            450,373.51

FUND BALANCES - As of January 31, 2013

IMRF/SOCIAL SECURITY FUND                                                $    65,859.13

   1st Distribution 2011 Property Taxes                                         $      3,691.66

   2nd Distribution 2011 Property Taxes                                        $      1,820.36

   3rd Distribution 2011 Property Taxes                                         $         667.06

   4th and FINAL Distribution 2011 Property Taxes                         $         830.43

BOND FUND                                                                              $    35,254.56

   6-1-12 Interest Payment U.S. Bank                                           $      7,611.25

   1st Distribution 2011 Property Taxes                                          $    43,824.60

   2nd Distribution 2011 Property Taxes                                         $    21,607.25

   3rd Distribution 2011 Property Taxes                                          $      7,916.51

   12-1-12 Debt Svc. Payment Interest & Principal                          $    77,611.25

   4th and FINAL Distribution 2011 Property Taxes                          $      9,846.26

                           

Taylorville Park District                     

Improvement at Lakeshore Golf Course Fund                          $    23,546.28

 

 

Trustee Bragg motioned to accept the Treasurer’s Report and the motion was seconded by Trustee Champley.  Roll call carried the motion.

CORRESPONDENCE AND/OR GUESTS

Jeff Boldig – J & D Golf Management, LLC, Update on Lakeshore Golf Course. Jeff introduced his son Jason Boldig, Jason serves as the Operations Manager for Lakeshore Golf Course.  Jeff reported that during the winter they have updated the banquet room with new paint, furnace work, and repaired the upstairs outlets that had not been working.  A new, larger water softener has been installed to handle the volume of water used at the golf course, along with rerouting a separate water line for the ice maker. He also stated the new golf carts are in and ready to go. They have been in touch with Commercial Irrigation and have identified about 14-15 areas that need to be addressed from the irrigation stand point. These have been prioritized from low to high end areas, along with items that have been continual problems throughout the year, such as pipe deterioration.  These issues will be addressed by Commercial Irrigation once the weather breaks. Jeff stated that at the last meeting he attended, the board was presented with some ideas regarding the septic system and well issue and how it effects the operation of the golf course. The septic system and chlorinator are currently between the club house and cart shed; an area that many people use to enter the golf course. Although the system is large enough to handle the flow of water, it cannot oxygenate it fast enough, resulting in odor issues. This is a problem especially when wedding receptions are held at the golf course. By moving the system to the south end of the cart shed the problem can be reduced.  He presented the board with a bid from Ricci Plumbing of Taylorville in the amount of $7,356.75 to accomplish the move.   Jeff stated he will take care of submitting a drawing to the Health Department for the moving of the septic tank and chlorinator.

Secondly, the wells need addressed, well number one will not replenish itself. Jeff has contacted a few well diggers to possibly deepen, or fracturing the existing wells, alleviating the need to drill new ones.

Thirdly, structurally the cart shed building is sound but it is in need of a new paint job.  He presented the board with a bid from Primary Painting, Inc. of Taylorville in the amount of $6,253.00.

Jeff asked the Park District to consider using some of the $40,000.00 irrigation funding that is provided for the golf course each year to be used for the various projects that are of high priority now. President Miller stated that as said in the past, the $40,000.00 is not strictly for irrigation, but for whatever needs to be done.

Also discussed was the $20,000.00 grant given by the Hopper Foundation for bunker work that has already started this year.

Jason stated the golf course will open this Friday, March 1, 2013; weather permitting.

Trustee Meyer motioned to approve the painting of the cart shed for $6,253.00, and to improve and move the septic system for $7,356.75 using funds from the $40,000.00. Trustee Phillips seconded the motion.   Roll call carried the motion.

NEW BUSINESS

Adopt Fiscal Year 2013/2014 Operating Budget.  Trustee Bragg motioned to approve and pass the 2013/2014 fiscal year operating budget with Trustee Champley seconding the motion.  Roll call carried the motion.

Open Sealed Bids for TPD Golf Cart and Holland Mower.   A total of five bids were received at the park office.  Trustee Budd motioned to accept the bid of $100 on the Holland mower from Tim Wicker of Taylorville, and to accept the bid of $125.00 on the golf cart from ABC Supply of Taylorville and Trustee Meyer seconded.  Roll call carried the motion.

 

REPORTS

Park Maintenance Superintendent – Trustee Bragg reported that Gary Brown supplied prices on the purchase of a high-pressure washer. The John Deere, which would be purchased locally, is priced at $1,759.00 and the next closest was at $2,250.00.  

Trustee Champley motioned to purchase the John Deere power washer for $1,759.00 and Trustee Budd seconded.  Roll call carried the motion.

Secretary/Bookkeeper – Secretary Becker reported Illinois Public Risk Fund workers’ compensation audit took place on February 20th and the Joseph Eugene Perkinson Memorial bench has been ordered.

Trustee Phillips motioned to approve the reports as submitted and Trustee Meyer seconded the motion.  Voice vote carried the motion.

COMMITTEE REPORTS

Finance Committee – Approval for Payment of Bills.  Trustee Phillips motioned to approve payment of all monthly bills in the amount of $3,771.68.  The motion was seconded by Trustee Champley.  Roll call carried the motion.

ADJOURNMENT

Trustee Hager moved to adjourn at 7:41 p.m. and Trustee Champley seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, MARCH 25, 2013 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District administrative office board room inside Manners Park.  Prior notice will be posted.

 

 

 

 

 

 

 

 

 

 

TAYLORVILLE COMMUNTY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEEING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, JANUARY 28, 2013

7:00 P.M.

 

 

The regular monthly meeting was called to order by President Marlane M. Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call:  President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Don Bragg, Larry Budd, Kay Champley, Evie Hager and Attorney Bob Broverman were in attendance,  Doug Meyer was still in Florida. Also in attendance was Maintenance Superintendent Gary Brown.  Recreation Director Bailey Hancock was absent due to Maternity leave.

Trustee Bragg motioned to approve the December 27, 2012 minutes and the motion was seconded by Trustee Champley.  Voice vote carried the motion.

TREASURER’S REPORT - As of December 31, 2012

Trustee/Treasurer Phillips presented the following report prepared by Finance Director Bland:

Beginning Balance 11-30-12

              PARK                                       513,561.16

             

Cash Receipts

              PARK                                        15,977.69

              GOLF                                                      0

                                                                15,977.69

Cash Disbursements

              PARK                                        57,500.89

              GOLF                                                      0

                                                                57,500.89

Balance as of 12-31-12

              PARK                                     480,953.68

                                                                                                  

Taylorville Park District FUND BALANCES - As of December 31, 2012

 

IMRF/SOCIAL SECURITY FUND                                          $    69,540.87

   1st Distribution 2011 Property Taxes                                   $      3,691.66

   2nd Distribution 2011 Property Taxes                                  $      1,820.36

   3rd Distribution 2011 Property Taxes                                   $         667.06

   4th and FINAL Distribution 2011 Property Taxes                   $         830.43

 

BOND FUND                                                                       $    35,233.81

   6-1-12 Interest Payment U.S. Bank                                    $      7,611.25

   1st Distribution 2011 Property Taxes                                   $    43,824.60

   2nd Distribution 2011 Property Taxes                                  $    21,607.25

   3rd Distribution 2011 Property Taxes                                   $      7,916.51

   12-1-12 Debt Svc. Payment Interest & Principal                   $    77,611.25

   4th and FINAL Distribution 2011 Property Taxes                   $      9,846.26

             

Taylorville Park District                       

Improvement at Lakeshore Golf Course Fund                      $   3,846.28

 

Trustee Budd motioned to approve the Treasurer’s Report and the motion was seconded by Trustee Bragg.  Roll call vote carried the motion.

CORRESPONDENCE AND/OR GUESTS

Mr. Barry approached the board with a request to use the tent for the Tornado Open golf outing. He stated they would need more room then the upstairs banquet room of the club house allows, and that he was only here to make the board aware of the situation.  President Marlane Miller informed Mr. Barry that it costs $3600.00 to put the tent up, and that the Park District no longer owns the tent, it was donated to J & D Golf Management. Therefore the Park District has no say. President Miller suggested that Mr. Barry contact Jeff Boldig directly regarding the use of the tent.

 

 

OLD BUSINESS

 

NEW BUSINESS

 

 

 

 

 

COMMITTEE REPORTS

REPORTS

 

ADJOURNMENT

With no further business, Trustee Hager moved to adjourn at 7:38 p.m. and Trustee Champley seconded. Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, FEBRUARY 25, 2013 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District Administrative office board room inside Manners Park.  Prior notice will be posted.

 

Minutes Transcribed By:

MaryAnn Becker

Secretary/Bookkeeper, Taylorville Park District

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

THURSDAY, DECEMBER 27, 2012

7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane M. Miller at 7:00 p.m. with pledge of allegiance.

Roll Call:  President Marlane Miller, Secretary Kelly Frisina Bland, Trustees Sue Phillips, Don Bragg, Larry Budd, Kay Champley, Doug Meyer, Evie Hager and Attorney Bob Broverman were in attendance.  Also in attendance was Maintenance Superintendent Gary Brown.  Recreation Director Bailey Hancock was absent on maternity leave.

Trustee Phillips motioned to approve the November 26, 2012 minutes and the motion was seconded by Trustee Champley.  Voice vote carried the motion.

TREASURER’S REPORT - As of November 30, 2012

Trustee/Treasurer Phillips presented the following report prepared by Finance Director Bland:

Beginning Balance 10-31-12

              PARK                                       478,954.31

             

Cash Receipts

              PARK                                         71,340.59

              GOLF                                                      0

                                                                71,340.59

Cash Disbursements

              PARK                                         44,999.50

              GOLF                                                      0

                                                                44,999.50

Balance as of 11-30-12

              PARK                                       513,561.16

Taylorville Park District - FUND BALANCES - As of November 30, 2012

IMRF/SOCIAL SECURITY FUND                                          $    72,985.37

   1st Distribution 2011 Property Taxes                                   $      3,691.66

   2nd Distribution 2011 Property Taxes                                  $      1,820.36

   3rd Distribution 2011 Property Taxes                                   $         667.06

   4th and FINAL Distribution 2011 Property Taxes                   $         830.43

BOND FUND                                                                        $    35,211.38

   6-1-12 Interest Payment U.S. Bank                                     $      7,611.25

   1st Distribution 2011 Property Taxes                                    $    43,824.60

   2nd Distribution 2011 Property Taxes                                   $    21,607.25

   3rd Distribution 2011 Property Taxes                                   $      7,916.51

   12-1-12 Debt Svc. Payment Interest & Principal                   $    77,611.25

   4th and FINAL Distribution 2011 Property Taxes                   $      9,846.26

Taylorville Park District                       

Improvement at Lakeshore Golf Course Fund                      $   3,846.28

 

Trustee Budd motioned to accept the Treasurer’s Report and the motion was seconded by Trustee Meyer.  Roll call carried the motion.

CORRESPONDENCE

Thank you note from Joelynda, Tammy and all the animals at the Christian County Animal Control for the Christmas in the Park Kids N Kritters donation.

 

NEW BUSINESS

Replace Two Exterior Motion Sensors on Existing Security System at Park Pool.  Wareham’s Security provided two quotes to replace two exterior motion sensors at the pool.  The motion sensors currently installed at the pool are discontinued items and no longer available.  The first quote for motion sensors will only cover a 50x50 pattern as the old detector covered a 70x90 pattern and will not cover the far deck of the pool.  The second quote is a new control system with wireless motion sensors.  The installation of the two wireless motion sensors on the far deck will provide better coverage overall.  The wireless second quote alternative has the following parts and costs: 

Parts –

1 – V20P control panel

1 – 6150 touch pad

1 – 5881enl wireless receiver

2 – OD850f1 motion sensors

1 – 5800pir-od wireless motion sensor

Total cost:             Parts - $899.00

                            Labor - $300.00

Additional wireless motion sensors - $370.00 installed

Maintenance Superintendent Gary Brown stated he had no idea of how long it will take Wareham’s Security to install the wireless motion sensors.  Trustee Champley stated she would like Wareham’s to provide a time deadline for installation.  President Miller said investment in the pool should have security to prevent vandalism.  President Miller also stated that all pool personnel must make certain the pool alarm is on when they leave.  Trustee Champley motioned to purchase the alternative wireless motion sensors for the park pool and the motion was seconded by Trustee Budd.  Roll call carried the motion.

Consideration for Donation to Taylorville Public Schools Foundation.  President Miller stated the only taxpayer’s dollars the park district has donated to in the past is for Experience Works which provides older workers with placement of employment.  The entire Board of Trustees was in agreement to stay with same.

REPORTS

Park Maintenance Superintendent – Gary Brown reported the maintenance staff is busy taking down and storing all Christmas in the Park lights, stakes and displays.

Park & Finance Director – Kelly Bland reported the following information for Christmas in the Park 2012:

Christmas in the Park 2012

Donation Booth

                                                                                  CARS                         DONATION BOOTH DEPOSITS

Friday, December 14                                                   530                                            $ 1,237.75

Saturday, December 15                                             516                                                 1,445.08

Sunday, December 16                                                433                                                  914.26

Monday, December 17                                              187                                                   462.27

Tuesday, December 18                                              320                                                  446.55

Wednesday, December 19                                       241                                                    401.28

Thursday, December 20 (blizzard conditions)                                 71                                                                        48.17

Friday, December 21                                                    290                                               847.31

Saturday, December 22                                             445                                               1,180.78

Sunday, December 23                                                382                                              1,101.12

Monday, December 24                                              431                                               1,131.56

Tuesday, December 25                                              245                                                 628.54

                                                                                           4,091                            $ 9,844.67

 

$9,844.67 divided by 12 nights = average $820.39 per night

Bland reported Christmas in the Park 2011 received 5,279 cars with a total donation booth deposit of $10,257.01 for 17 nights.  The donation booth deposits difference between 17 nights and this year 12 nights is $412.34.  Bland also reported the Taylorville Park District year-to-date gross wages for 2012 payroll as follows:

                                 $ 247,599.44                     Park Wages

                                      41,839.55                      Pool Wages

                                      16,720.00                      Park Security Wages

                                      14,375.65                      Day Camp Wages

                                        4,430.00                       CITP Security Wages

                                        1,872.41                       DBSC Concession Wages

                                 $ 326,837.05                     TOTAL GROSS WAGES 2012

Bland reported she applied for the food permits from the Christian County Department of Public Health for the dining hall, pool and Don Bragg Sports Complex concession and has received the certificates for 2013.

Trustee Phillips motioned to accept the reports as presented.  Trustee Champley seconded the motion and voice vote carried the motion.

 

COMMITTEE REPORTS

Finance Committee – Approval for Payment of Bills.  Trustee Phillips motioned to pay all monthly bills totaling $5,805.61 as of December 27, 2012.  The motion was seconded by Trustee Bragg with roll call carrying the motion. 

EXECUTIVE SESSION

Trustee Phillips moved to enter into executive session at 7:15 p.m. under 2(C)1 and 2(C)2 with Trustee Meyer seconding the motion.  Trustee Phillips motioned to exit executive session at 7:33 p.m. with Trustee Bragg seconding the motion.  Roll call carried the motion.  The action on matters discussed in executive session was the decision to conduct interviews for six applicants for the position of secretary/bookkeeper starting at 6:00 p.m. on Thursday, January 3, 2013. 

ADJOURNMENT

There being no further discussion, Trustee Phillips moved to adjourn at 7:35 p.m. and Trustee Hager seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, JANUARY 28, 2013 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District administrative office board room inside Manners Park.  Prior notice will be posted.

 

Minutes Transcribed By:

Kelly Frisina Bland

Director of Park Operations & Finance

Secretary Park Board Administration

 

 

  

 

              

Taylorville Park District

board of trustees

2013 Board of Trustees Regular Monthly Meeting Dates

 

                                                                                          Monday, January 28, 2013

                                                                                          Monday, February 25, 2013

                                                                                         Monday, March 25, 2013

                                                                                         Monday, April 22, 2013

                                                                                         Tuesday, May 28, 2013

                                                                                        Monday, June 24, 2013

                                                                                        Monday, July 22, 2013

                                                                                        Monday, August 26, 2013

                                                                                        Monday, September 23, 2013

                                                                                        Monday, October 28, 2013

                                                                                        Monday, November 25, 2013

                                                                                       Thursday, December 26, 2013