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Taylorville Community Pleasure Driveway
& Park District
Board of Trustees
Meeting Notices 2014 Year

2014 Board of Trustees Regular Monthly Meeting Dates
Monday, January 27, 2014
Monday, February 24, 2014
Monday, March 24, 2014
Monday, April 28, 2014
Tuesday, May 27, 2014
Monday, June 23, 2014
Monday, July 28, 2014
Monday, August 25, 2014
Monday, September 22, 2014
Monday, October 27, 2014
Monday, November 24, 2014
Monday, December 22, 2014 @ 3:00p.m.


The Finance Committee will meet on the above scheduled dates at 6:30 p.m. prior to the Board of Trustee’s meetings convening at 7:00 p.m. in the Manners Park administrative office board room.

NOTICE OF AVAILABILITY OF AUDIT REPORT

OF TAYLORVILLE PARK DISTRICT

Taylorville Community Pleasure Driveway & Park District hereby provides public notice that an audit of its funds for the period March 1, 2012 through February 29, 2013 has been made by Pulley, Martynowski and Blakeman, and that a report of such audit dated April 29, 2013 has been filed with the County Clerk of Christian County, in accordance with 30 ILCS 15/0.01 et seq.  The full report of the audit is available for public inspection at the Taylorville Park District administrative office inside Manners Park during regular business hours 8:00 a.m. to 12:00 p.m. and 1:00 p.m. to 4:00 p.m. Monday through Friday except for holidays.

                                                         Taylorville Community Pleasure Driveway & Park District

                                                         By:  MaryAnn Becker, Secretary

________________________________________________________________________________________________________________

AGENDAS

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES SPECIAL MEETING

MANNERS PARK OFFICE BOARD ROOM

FRIDAY, APRIL 25, 2014

1:00 P.M.

 

 

 

AGENDA

 

 

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, MARCH 24, 2014

7:00 P.M.

  

 

AGENDA

  

 

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, FEBRUARY 24, 2014

7:00 P.M.

 

 

AGENDA

 

 

  • Call to Order
  • Pledge of Allegiance
  • Roll Call
  • Approval of January 27, 2014 Minutes
  • Treasurer’s Report
  • Correspondence and/or Guests
  •  

    •  Thank You Letter – Experience Works
  • NEW BUSINESS
  •  

    • Adopt Fiscal Year 2014/2015 Operating Budget
  • REPORTS
  •  

    • Park Maintenance Superintendent
    • Secretary/Bookkeeper
    • Recreation Director
  • COMMITTEE REPORTS
  •  

    • Finance Committee – Approval for Payment of Bills
  • Executive Session
  • Possible Action on Matters Discussed in Executive Session
  • Adjournment

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES, BUILDING AND GROUNDS COMMITTEE

 SPECIAL MEETING

LAKESHORE GOLF COURSE PROSHOP

WEDNESDAY, JANUARY 29, 2014

10:30 A.M.

 

AGENDA 

 

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES, BUILDING AND GROUNDS COMMITTEE

 SPECIAL MEETING

LAKESHORE GOLF COURSE PROSHOP

WEDNESDAY, JANUARY 29, 2014

10:30 A.M

 

AGENDA

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES, BUILDING AND GROUNDS COMMITTEE

SPECIAL MEETING

LAKESHORE GOLF COURSE PROSHOP

TUESDAY, JANUARY 28, 2014

11:00 A.M.

 

AGENDA

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, JANUARY 27, 2014

7:00 P.M.

 

 

AGENDA

 

 

 

______________________________________________________________________________________________________

MINUTES

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, MARCH 24, 2014

7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call:  President, Marlane Miller, Secretary, MaryAnn Becker, Trustees Sue Phillips, Don Bragg, Jim McCoy, Attorneys Quinn Broverman and Bob Broverman were in attendance.  Trustees Kay Champley, Tanya Reno and Doug Meyer were absent.

 

Trustee Phillips motioned to approve the February 24, 2014 minutes, the motion was seconded by Trustee Bragg.  Voice vote carried the motion. 

 

TREASURER’S REPORT - As of February 28, 2014

Beginning Balance 1-31-14

              PARK                                                            $550,278.79

Cash Receipts

              PARK                                                            $       579.84

Cash Disbursements

              PARK                                                            $  41,075.21

Balance as of 2-28-14

              PARK                                                            $509,783.42

 

Taylorville Park District - FUND BALANCES - As of February 28, 2014

IMRF/SOCIAL SECURITY FUND                                        $   122,628.69

   C of D at Palmer Bank Matured 7/29/13                                  $   100,000.00

   1st Distribution 2012 Property Taxes                                        $       4,506.44

   2nd Distribution 2012 Property Taxes                                       $       1,414.68

   3rd Distribution 2012 Property Taxes                                        $       1,381.04

   4th Distribution 2012 Property Taxes                                        $       1,815.46

   5th Distribution 2012 Property Taxes                                        $          928.32

 

BOND FUND                                                                           $    41,233.96

   1st Distribution 2012 Property Taxes                                        $    37,766.70

   2nd Distribution 2012 Property Taxes                                       $    11,863.76

   3rd Distribution 2012 Property Taxes                                       $    11,573.86

   4th Distribution 2012 Property Taxes                                       $    15,216.41

   5th Distribution 2012 Property Taxes                                       $      7,771.74

                                         

Taylorville Park District                       

Improvement at Lakeshore Golf Course Fund                       $     23,955.82

 

Bond Proceeds

Balance as of 2/28/14                                                               $  850,000.00

 

Trustee McCoy motioned to accept the Treasurer’s Report as submitted, Trustee Bragg seconded the motion.  Roll call vote carried the motion.

 

CORRESPONDENCE AND/OR GUESTS

President Miller read a letter from the Christian County Genealogical Society, thanking Gary Brown and staff for the wonderful job they do at the Historical Society grounds.  President Miller then read a membership and request for support letter from the Christian County Historical Society and Museum, asking for an extra contribution toward building supplies.

 

Trustee Bragg motion to donate $1,000.00 to the Christian County Historical Society, Trustee Phillips seconded the motion.  Roll call vote carried the motion with all voting yes, including President Miller.

 

NEW BUSINESS

Resolution No. 2014-3 Authorizing the Opening of Bank Accounts at CNB Bank and Trust, First National Bank on Spresser, and Peoples Bank & Trust. Trustee Phillips motioned to draw up Resolution No. 2014-3 to move park funds into different accounts, Trustee McCoy seconded the motion.  Roll call vote carried the motion with all voting yes, including President Miller.

Thirty (30) Day Notice for Public Inspection to File FY Budget 2014/2015.  Attorney Robert Broverman presented the board with the Thirty Day Notice that will be placed in the Breeze-Courier.  He stated that the board will vote on the budget at next month’s meeting.

 

REPORTS

Maintenance Superintendent – Superintendent Brown reported that staff had put up the new memorial sign at Jayne’s park, and had finished installing all the new scoreboards for Red Bland Little League.  They finished the board room remodeling and have started working on the lighting upgrade project.  Brown reported the trout will be delivered on March 27, 2014 and trout season opens April 6, 2014.  Work is also beginning on all ball diamonds for the season.

Recreation Director – Director Hancock reported that Friday, March 7, 2014 was the employee application dead line, and she has started hiring for day camp and the pool. On Thursday, March 13, 2014 they had Sr. Lunch of Pasta; Next month lunch will be Easter Ham.  Friday March 21, 2014 the Spring/Summer Flyers went out in the Breeze-Courier and the Kids R Kids Dance was held in the Dining Hall.  Hancock is currently working on the concession stand at the complex, starting seedlings for day camp and lining up things for Easter. The March of Dimes Color Run 5K will be held on April 5th and the Relay 4 Life 5K will be held on April 19th. Lastly, she reported Taylorville Park District had received “2013 Gold International Aquatic Safety Award” from Jeff Ellis & Associates.  This award is given to clients scoring in the top 30% of the audit criteria, and is the highest degree of swimmer protection currently available for the aquatic industry.

Secretary/Bookkeeper – Secretary Becker reported that on March 7, 2014 she received the Notice to Proceed from DCEO for the park lighting upgrade.  Springfield Electric has delivered a majority of the materials, and staff has started replacing the lights.  The Workman’s Comp Audit that was completed in February resulted in an $862.00 additional premium.  She is currently working with the company to look at ways to reduce the insurance expense.  Albert Hamm turned in the keys to the caretakers’ house after moving out and Becker recommends the entire board do a walk through before a decision is made on what to do with the home.  She also reported that Sheridan Pulley, of Pulley, Martynowski and Blakeman has been conducting the annual audit and should have a final report at next month’s board meeting.  Lastly, Becker was asked by Jeff Boldig to give the following update on the Lakeshore Golf Course Irrigation project.

 

Trustee Phillips motioned to accept the reports as given and Trustee Bragg seconded the motion. Voice vote carried the motion.

 

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills.  Trustee Phillips motioned to pay all monthly bills totaling $ 20,379.67.  Trustee Bragg seconded, and roll call carried the motion.

 

ADJOURNMENT

There being no further discussion, Trustee Phillips moved to adjourn at 7:21 p.m. and Trustee McCoy seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, APRIL 28, 2014 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District administrative office board room inside Manners Park.  Prior notice will be posted.

 

Minutes Transcribed By:

MaryAnn Becker

Park Board Secretary

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, FEBRUARY 24, 2014

7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call:  President, Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Don Bragg, Tanya Reno, Kay Champley, Jim McCoy, Attorney Quinn Broverman and Bob Broverman were in attendance.  Trustee Doug Meyer was absent.

 

Trustee Bragg motioned to approve the January 27, 2014 minutes, the motion was seconded by Trustee Reno.  Voice vote carried the motion. 

 

TREASURER’S REPORT - As of January 31, 2014

Beginning Balance 12-31-13

              PARK                                                            $584,346.95

Cash Receipts

              PARK                                                            $  11,528.75

Cash Disbursements

              PARK                                                            $  45,596.91

Balance as of 1-31-14

              PARK                                                            $550,278.79

 

Taylorville Park District - FUND BALANCES - As of January 31, 2014

 

IMRF/SOCIAL SECURITY FUND                                         $   131,258.19

   C of D at Palmer Bank Matured 7/29/13                                   $   100,000.00

   1st Distribution 2012 Property Taxes                                         $       4,506.44

   2nd Distribution 2012 Property Taxes                                        $       1,414.68

   3rd Distribution 2012 Property Taxes                                         $       1,381.04

   4th Distribution 2012 Property Taxes                                         $       1,815.46

   5th Distribution 2012 Property Taxes                                         $          928.32

 

BOND FUND                                                                            $    33,094.68

   1st Distribution 2012 Property Taxes                                         $    37,766.70

   2nd Distribution 2012 Property Taxes                                        $    11,863.76

   3rd Distribution 2012 Property Taxes                                         $    11,573.86

   4th Distribution 2012 Property Taxes                                         $    15,216.41

   5th Distribution 2012 Property Taxes                                         $      7,771.74

                                         

Taylorville Park District                        

Improvement at Lakeshore Golf Course Fund                       $     23,955.82

 

Trustee McCoy motioned to accept the Treasurer’s Report as submitted, Trustee Champley seconded the motion.  Roll call vote carried the motion.

 

NEW BUSINESS

Adopt Fiscal Year 2014/2015 Operating Budget. Trustee Phillips went over the proposed budget with the board. Discussion followed.  Trustee Bragg motioned to approve the proposed budget for 2014/2015 fiscal year, Trustee Phillips seconded the motion.  Roll call vote carried the motion.

 

REPORTS

Maintenance Superintendent – Superintendent Brown reported that staff had finished putting a new coat of paint of the dining hall interior and the park office bathroom remodel has been completed. The MEEA grant motion sensors, low flow shower heads and faucet adapters have all been installed, just waiting for warmer weather to install the vending machine sensors.  Staff has busted up the dock and there is still some work remaining on that project.  We had a sink hole in the park and staff filled it in for now. They need to wait until warmer weather which will allow a more thorough search of a possible broken drain pipe.  Brown also reported that the park lost three more trees down by the pond over the weekend.

Secretary/Bookkeeper – Secretary Becker reported that she is still waiting to hear on the pre-approval of the Energy Efficiency Application, and expects word any day now.  She reported that on February 18th, the Work Comp Audit was completed and on February 21st, the bond closed.  After the payoff of the refunded bonds, excess proceeds were deposited into the Taylorville Park District Bond Account.  On February 28th, IPRF representative Bill Bloch will be conducting fire extinguisher training for all staff at 9:00 a.m. in the park office board room.   Lastly, Becker reported that she had looked into both the IPAC and OSLAD grant programs, and after speaking to a DNR representative, the park’s upgrade of the irrigation system would not qualify for either.  They would be appropriate for structural improvements; for example the pool.

Recreation Director – Director Hancock reported that on Thursday, February 13, 2014 they had Sr. Lunch of  soup and sandwiches, next month will be pasta on Thursday, March 13, 2014, and Friday, February 21st was the Kids R Kids dance.  She has started accepting applications for summer employment and will continue until Friday, March 7th.  Lastly, she is currently working on the spring/summer flyer, day camp schedules, and day camp activities.

Trustee Phillips motioned to accept the reports as given and Trustee Champley seconded the motion. Voice vote carried the motion.

 

Correspondence and/or Guests

President Miller read a thank you letter from Stacey Parr of the Experience Works Program, thanking the board for their recent contribution of $500.00.

 

Jeff Boldig of J&D Golf Management presented the board with an update on Lakeshore Golf Course. The three main areas discussed were:

 

Trustee McCoy motioned to go into Executive Session 2C6, Trustee Bragg seconded the motion.  Roll call vote carried the motion unanimously.  Executive session began at 7:36 p.m. and ended at 7:53 p.m.

 

After roll call, Trustee Bragg motioned to extend the contract with J&D Management for one year, Trustee Phillips seconded.  Roll call vote carried the motion unanimously.

 

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills.  Trustee Phillips motioned to pay all monthly bills totaling $ 4,756.91.  Trustee Reno seconded, and roll call carried the motion.

 

ADJOURNMENT

There being no further discussion, Trustee Champley moved to adjourn at 7:55 p.m. and Trustee Phillips seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, MARCH 24, 2014 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District administrative office board room inside Manners Park.  Prior notice will be posted.

 

Minutes Transcribed By:

MaryAnn Becker

Park Board Secretary

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

SPECIAL MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, FEBRUARY 10, 2014

9:00 A.M.

 

 

A special meeting was called to order by President Marlane Miller at 9:00 a.m. with pledge of allegiance.

 

Roll Call:  President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Don Bragg, Tanya Reno, Kay Champley, Jim McCoy and Attorneys Bob Broverman and Quinn Broverman.

 

LAKESHORE GOLF COURSE- Hiring Irrigation Consultant – Board members discussed both proposals received from the irrigation consultants.  Attorney Quinn Broverman stated in the proposal, under conditions, the verbiage needs to be changed to read “This proposal shall be governed by the laws of the State of Illinois”.  Trustee Phillips motioned to hire T.J. Emmerich & Associates as Irrigation Consultants for the Lakeshore Golf Course irrigation project, pending the sale of all bonds.  Trustee Bragg seconded the motion and roll call carried the motion including President Miller.

 

EXECUTIVE SESSION

Trustee Champley motioned to enter into executive session 2C1, for annual employee evaluations at 9:11 a.m. The motion was seconded by Trustee Reno. Roll call carried the motion.  

Trustee Phillips moved to adjourn the special meeting at 9:52 a.m. and the motion was seconded by Trustee Bragg.

 

Regular session began at 9:52 a.m. with discussion regarding park security. Trustee Phillips motioned if the temperature is 15 degrees or less there will be no park security in the evening. Trustee Reno seconded the motion.  Roll call vote carried the motion, with Trustee Champley abstaining.

 

ADJOURNMENT

There being no further discussion, Trustee Phillips motioned to adjourn at 9:54 a.m., and Trustee Reno seconded the motion.  Voice vote carried the motion.

 

 

Minutes Transcribed By:

MaryAnn Becker

Park Board Secretary

 

  

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BUILDING & GROUNDS COMMITTEE MINUTES

WEDNESDAY, JANUARY 29, 2014

MANNERS PARK BOARD ROOM

10:30 A.M.

 

 

Trustees Sue Phillips, Don Bragg, Tanya Reno and Secretary MaryAnn Becker were present.  Guests present were, Jeff Boldig of J&D Golf Management and Tom Emmerich of T.J. Emmerich Associates, Inc.

 

Tom Emmerich of T.J. Emmerich Associates, Inc. presented the board with a detailed proposal and a Power Point presentation, showing how the system is installed.  Mr. Emmerich stated he would visit the work site on a weekly basis to oversee the progress.  He reviewed the contents of the proposal with the board which highlighted the following items:

 

A brief question and answer session was held after the Power Point presentation.

Minutes Transcribed By:

MaryAnn Becker

Park Board Secretary

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BUILDING & GROUNDS COMMITTEE MINUTES

TUESDAY, JANUARY 28, 2014

PRO SHOP AT LAKESHORE GOLF COURSE

11:00 A.M.

 

 

Trustees Sue Phillips, Don Bragg, Jim McCoy, Tanya Reno and Secretary MaryAnn Becker were present.  Guests present were, Jeff and Jason Boldig of J&D Golf Management and Larry Collins of EC Design Group, Ltd.

 

Larry Collins of EC Design Group, Ltd. discussed the various services his company would provide, should they be hired as consultants for the proposed irrigation project at Lakeshore Golf Course.  Mr. Collins stated that EC Design would be with the park district from start to finish, and estimated it would take about ninety days to install a double line system.  He reviewed the contents of the proposal with the board which highlighted the following items:

Minutes Transcribed By:

MaryAnn Becker

Park Board Secretary

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, January 27, 2014

7:00 P.M.

 

The regular monthly meeting was called to order by Vice-President Don Bragg at 7:00 p.m. with pledge of allegiance.

 

Roll Call:  Secretary MaryAnn Becker, Trustees Sue Phillips, Tanya Reno, Kay Champley, Jim McCoy, Attorney Quinn Broverman were in attendance.  President Marlane Miller and Trustee Doug Meyer were both absent.

 

Trustee Phillips motioned to approve the December 23, 2013 minutes, the motion was seconded by Trustee Reno.  Voice vote carried the motion. 

 

TREASURER’S REPORT - As of December 31, 2013

Beginning Balance 11-30-13

              PARK                                                            $612,314.98

Cash Receipts

              PARK                                                            $  13,524.19

Cash Disbursements

              PARK                                                            $  41,492.22

Balance as of 12-31-13

              PARK                                                            $584,346.95

 

Taylorville Park District - FUND BALANCES - As of December 31, 2013

 

IMRF/SOCIAL SECURITY FUND                               $   131,202.47

   C of D at Palmer Bank Matured 7/29/13                                  $   100,000.00

   1st Distribution 2012 Property Taxes                                        $       4,506.44

   2nd Distribution 2012 Property Taxes                                       $       1,414.68

   3rd Distribution 2012 Property Taxes                                       $       1,381.04

   4th Distribution 2012 Property Taxes                                       $       1,815.46

   5th Distribution 2012 Property Taxes                                       $          928.32

 

BOND FUND                                                                           $    33,080.63

   1st Distribution 2012 Property Taxes                                        $    37,766.70

   2nd Distribution 2012 Property Taxes                                       $    11,863.76

   3rd Distribution 2012 Property Taxes                                        $    11,573.86

   4th Distribution 2012 Property Taxes                                        $    15,216.41

   5th Distribution 2012 Property Taxes                                        $      7,771.74

                                         

Taylorville Park District                       

Improvement at Lakeshore Golf Course Fund                       $     24,255.82

 

Trustee Champley motioned to accept the Treasurer’s Report as submitted, Trustee Reno seconded the motion.  Roll call vote carried the motion.

 

Correspondence and/or Guests

Secretary Becker read a thank you card from Joelynda at the Christian County Animal Control, and an email from Kewanee Park District, Parks & Recreation Director Brian Johnson regarding the hiring of a consultant for the golf course irrigation project.  Lastly, Becker read a letter received from Experience Works requesting a donation, Trustee Phillips motioned to donate $500.00 to Experience Works, Trustee Champley seconded the motion.  Roll call vote carried the motion.

Red Bland Little League President Rob Thomason requested permission from the board to replace all four scoreboards with digital ones.  The cost would be covered by both RBLL and Pepsi.  The board stated that as long as they were taking care of the cost, they had no problem with the updates

NEW BUSINESS

Ordinance No. 2014-1  Providing for the issue of not to exceed $1,200,000 Taxable General Obligation Limited Park Bonds, Series 2014, of Christian County, Illinois, for the purpose of refunding outstanding bonds of said Park District and for the purpose of providing for the payment of land condemned or purchased for parks, for the building, maintaining, improving and protecting of the same and the existing land and facilities of said Park District and for the payment of the expenses incident thereto, and providing for the  levy of a direct annual tax to pay the principal and interest on said bonds. – Trustee Phillips motioned to approve Ordinance No. 2014-1 as stated, Trustee Reno seconded the motion.  Roll call vote carried the motion with all in favor.

Ordinance No. 2014-2  Authorizing and directing the execution of an Escrow Agreement in connection with the issue of not to exceed $1,200,000 Taxable General Obligation Limited Park Bonds, Series 2014, of the Taylorville Community Pleasure Driveway and Park District, Christian County, Illinois.  – Trustee Phillips motioned to approve Ordinance No. 2014-2 as stated, Trustee Champley seconded the motion.  Roll call vote carried the motion with all in favor.

Employee Annual Reviews – Discussion regarding budget/staff reviews followed.  A Special Meeting of the Finance and Personnel Committees was set for Monday, February 10, 2014 at 9:00 a.m. in the park office board room.

OLD BUSINESS

Lakeshore Golf Course – Consultant Site Visits.  A reminder was given to the board for the Tuesday 11:00 a.m. and Wednesday 10:30 a.m. Building and Grounds Committee meetings with prospective irrigation consultants for the golf course.

REPORTS

Maintenance Superintendent – Superintendent Brown reported that the dock on the north pond is broke, (the old diving board site) it has separated from the bank, Brown feels the extreme cold freeze has had a lot to do with it. Staff has put up temporary fence and caution tape to keep people out of the area.  He reported the bucket truck did not pass inspection; there are some major repairs that need to be made which park staff is unable to do. Staff is painting the dining hall and working on clean up so that it is ready for the busy season.

Secretary/Bookkeeper – Secretary Becker presented the board with a breakdown report on both the 2013 Payroll Gross Wages, and Christmas in the Park 2013 income. 

Christmas in the Park 2013

                                                            Car Count                   Donation Booth Deposit

Friday, December 13                                   187                                                   $  358.20

Saturday, December 14                               331                                                   $  825.77

Sunday, December 15                                 306                                                   $  625.53

Monday, December 16                                181                                                   $  338.29

Tuesday, December 17                               282                                                   $  534.79

Wednesday, December 18                          224                                                   $  452.38

Thursday, December 19                              254                                                   $  644.64

Friday, December 20                                   522                                                   $  982.00

Saturday, December 21                               281                                                   $  654.06

Sunday, December 22                                 416                                                   $1022.56

Monday, December 23                                335                                                   $  893.09

Tuesday, December 24                               380                                                   $1262.16

Wednesday, December 25                           200                                                 $  755.50

                 13 Day Total                             3899                                                $9348.97

 

 

 

TAYLORVILLE PARK DISTRICT

YEAR-TO-DATE GROSS WAGES

PAYROLL 2013

 

 

                     $ 240,778.66                      Park Wages

                          30,216.24                      Pool Wages

                          17,675.00                      Park Security Wages

                          14,524.21                      Day Camp Wages

                            7,537.91                      DBSC Concession Wages

                            6,932.66                      CITP Security Wages

 

                     $ 317,664.68                                  TOTAL GROSS WAGES

 

Becker also reported she has completed all year end reports, and tax forms, including W-2’s, W-3” and 1099”s for the year ending 2013.  The Energy Efficiency Application has been submitted, with the help of Don Fournier of the Illinois Energy Now program.  Once the pre-approval is received, supplies will be picked up and the maintenance staff will start upgrading the park districts lights.  Lastly Becker reported the park received the IPRF Safety & Education Grant Award in the amount of $1,551.00.

Recreation Director – Director Hancock reported that on Tuesday, January 7, 2014 her computer died. Computer Techniques worked on it for 3 days, they were able to save the hard drive information and transfer it to a new computer.  On Thursday the 9th was Sr. Lunch of ham and beans and February 13th Sr. Lunch will be soup and sandwiches.  She also reported a request from two ladies to hold a March of Dimes 5K Color Run.  The color used is all cornstarch based and safe, but will leave some color which will be washed away by the rain.  The date is currently set for Saturday, April 5, 2014.  All board members agreed it was a good cause and feel the color run would be fine.  Lastly Hancock reported that 2014 Christmas in the Park will start December 12, 2014 and run through December 25, 2014, one extra day from last year.  The Jingle Bell Walk will be held on Thursday, December 11, 2014.

Trustee McCoy motioned to accept the reports as given and Trustee Champley seconded the motion. Voice vote carried the motion

 

COMMITTEE REPORTS

Finance Committee – Approval for Payment of Bills.  Trustee Phillips motioned to pay all monthly bills totaling $ 7,695.65.  Trustee Champley seconded, and roll call carried the motion.

 

ADJOURNMENT

There being no further discussion, Trustee Phillips moved to adjourn at 7:39 p.m. and Trustee Reno seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, FEBRUARY 24, 2014 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District administrative office board room inside Manners Park.  Prior notice will be posted.

Minutes Transcribed By:

MaryAnn Becker

Park Board Secretary

 

 

 

Taylorville Park District

board of trustees

2014 Board of Trustees Regular Monthly Meeting Dates

 

                                                                                          Monday, January 27, 2014

                                                                                          Monday, February 24, 2014

                                                                                          Monday, March 24, 2014

                                                                                          Monday, April 28, 2014

                                                                                          Tuesday, May 27, 2014

                                                                                          Monday, June 23, 2014

                                                                                          Monday, July 28, 2014

                                                                                          Monday, August 25, 2014

                                                                                          Monday, September 22, 2014

                                                                                          Monday, October 27, 2014

                                                                                          Monday, November 24, 2014

                                                                                          Monday, December 22, 2014 @ 3:00p.m.