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Taylorville Community Pleasure Driveway
& Park District
Board of Trustees
Meeting Notices 2014 Year

2014 Board of Trustees Regular Monthly Meeting Dates
Monday, January 27, 2014
Monday, February 24, 2014
Monday, March 24, 2014
Monday, April 28, 2014
Tuesday, May 27, 2014
Monday, June 23, 2014
Monday, July 28, 2014
Monday, August 25, 2014
Monday, September 22, 2014
Monday, October 27, 2014
Monday, November 24, 2014
Monday, December 22, 2014 @ 3:00p.m.


The Finance Committee will meet on the above scheduled dates at 6:30 p.m. prior to the Board of Trustee’s meetings convening at 7:00 p.m. in the Manners Park administrative office board room.

NOTICE OF AVAILABILITY OF AUDIT REPORT

OF TAYLORVILLE PARK DISTRICT

Taylorville Community Pleasure Driveway & Park District hereby provides public notice that an audit of its funds for the period March 1, 2013 through February 28, 2014 has been made by Pulley, Martynowski and Blakeman, and that a report of such audit dated April 4, 2014 has been filed with the County Clerk of Christian County, in accordance with 30 ILCS 15/0.01 et seq.  The full report of the audit is available for public inspection at the Taylorville Park District administrative office inside Manners Park during regular business hours 8:00 a.m. to 12:00 p.m. and 1:00 p.m. to 4:00 p.m. Monday through Friday except for holidays.

                                                         Taylorville Community Pleasure Driveway & Park District

                                                         By:  MaryAnn Becker, Secretary

________________________________________________________________________________________________________________

AGENDAS

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, AUGUST 25, 2014

7:00 P.M.

 

 

AGENDA

 

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, JULY 28, 2014

7:00 P.M.

 

 

AGENDA

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, JUNE 23, 2014

7:00 P.M.

 

 

AGENDA

 

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

TUESDAY, MAY 27, 2014

7:00 P.M.

 

 

AGENDA 

 

 

______________________________________________________________________________________________________

MINUTES

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, AUGUST 25, 2014          

7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call:  President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Don Bragg, Tanya Reno, Doug Meyer and Attorney’s Bob and Quinn Broverman were in attendance. Trustees Kay Champley and James McCoy were absent.

 

Trustee Phillips motioned to approve the July 28, 2014 minutes and the motion was seconded by Trustee Reno.  Voice vote carried the motion.

 

TREASURER’S REPORT - As of July 31, 2014

Beginning Balance 06-30-14

              PARK                                      363,378.72

 

Cash Receipts

              PARK                                       278,943.58

 

Cash Disbursements

              PARK                                        66,377.38

 

Balance as of 07-31-14

              PARK                                      575,944.92                                                                                                 

 

Taylorville Park District - FUND BALANCES - As of July 31, 2014

IMRF/SOCIAL SECURITY                                             $    107,180.78

1st Distribution 2013 Property Taxes                                                                            5,553.68

                                 

 BOND FUND                                                                   $      40,800.48

1st Distribution 2013 Property Taxes                                                                       37,617.02  

 

Taylorville Park District                                                                 

Lakeshore Capital Improvement Fund                            $      23,910.82

 

Bond Proceeds                           

Balance as of July 31, 2014                                              $    750,348.00

GPS mapping phase @LSGC                                                           4,400.00

Completion of preliminary design                                                     12,400.00

Midwest Irrigation-Project Down Payment                                      79,852.00

Completion of the Final Design and Bid Phase                                   3,000.00

 

Trustee Meyer motioned to accept the Treasurer’s Report as submitted; the motion was seconded by Trustee Bragg.  Voice vote carried the motion.

CORRESPONDENCE AND/OR GUEST

Calvary Baptist Church – A thank you card was sent to the park for its use and set up of the bleachers at their “Chicago Boyz” event.

Jeff  Boldig with Lakeshore Golf Course Update – Jeff reported to the board that the irrigation project had been started, Tom had been present for a meeting with the project manager.  They laid out the phases of the project, reviewed plans and installing the main line irrigation system.  Boldig went thru the plans with the board members showing them the stages of work that had been completed.  Current work is being done on the second run of the irrigation system, and they will stop shy of the road.  Phase three starting place will depend on weather, but plans are to come across the road with the main line loop, once finished they will do a pressure run to make sure that everything is working.  After which, the work on the greens and tees will be completed.  “Everything is going good so far, golfers are still able to play around the work and things are going well.”  Jeff also reported that with the help of the Hopper funds, the front nine bunkers are all redone, and the placed sod is filling in nicely.  He stated playing had increased 3.5 to 4%, they have picked up new smaller outings this year, and league player numbers were up.  Fall work will include seeding, strawing and bridge work.

NEW BUSINESS

OLD BUSINESS

REPORTS             

Maintenance Superintendent – Superintendent Brown reported he met with a contractor who looked into the zero depth issue at the pool; the contractor will get some information together for him.  He is speaking with a representative from IDNR regarding the pond over saturation of carp and the different steps that can be taken to lower the inventory.  Lastly, he stated, weather permitting, the new security lights will be up and running at Jayne’s Park Friday.

Secretary/Bookkeeper – MaryAnn Becker reported that HB4597 had been signed by the Governor this week; it allows park districts the option to borrow funds on a short-term basis by using a promissory note instead of the more costly financing options such as bonds, and tax anticipation warrants.  This applies to borrowing time frames of two years or less.  SB0347 was also signed into law this week.  It states that the property tax will now be calculated beyond 3 decimal points to allow the extension to be as close to the levy requested as possible.  Lastly, on Friday, August 22nd she met with IParks Risk Services Loss Control Specialist who said everything looked good at the park, and he would be following up his visit with a letter.  He also informed her of the 2014 Swing Modification Program which rebates up to $200.00 for the purchase of swing replacement parts (which Manners had just upgraded in June); therefore paperwork for the rebate was filled out and sent in by Becker.

Recreation Director – Director Hancock reported on Tuesday, August 12th , Ellis did their last unannounced audit giving the pool a Meets. Wednesday, August 13th, was the last day for both Day Camp and the Pool, and Thursday, August 14th, was senior lunch of chef salads, next month will be fried chicken donated by Wal-Mart.  We also released the ducks onto the pond on Thursday. JFL and YFL have started their games at DBSC, Friday, August 22nd was Kids R Kids dance, and Saturday, August 23rd was the last M.U.T.C. with Hard Liven performing. Hancock reported upcoming events include: Mel Lawyer car show on Saturday, September 7th, Brooklyn Cox Memorial Run on Saturday, September 13th and the Walk 4 Life will be held on Saturday, September 27th.  Hancock reported to the board that the Taylorville High Schools new spirit group “Purple Reign” would like to borrow 12 picnic tables for the home football games, to be placed on the tennis courts so the student group would have a place to eat before games.  The board gave a unanimous yes to the school using the tables as long as all the paper work was in place.

 

Trustee Bragg motioned to approve the reports as presented and the motion was seconded by Trustee Phillips.  Voice vote carried the motion.

 

COMMITTEE REPORTS

Finance Committee – Approval for Payment of Bills.  Trustee Phillips motioned to approve the monthly bills totaling $13,954.56 and the motion was seconded by Trustee Bragg.  Roll call carried the motion. 

 

ADJOURNMENT

There being no further discussion, Trustee Phillips moved to adjourn at 7:29 p.m. and Trustee Reno seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, SEPTEMBER 22, 2014 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District administrative office board room inside Manners Park.  Prior notice will be posted.

 

 

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, JULY 28, 2014    

7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call:  President Marlane Miller, Secretary MaryAnn Becker, Trustees Don Bragg, Tanya Reno, Kay Champley, Doug Meyer, James McCoy and Attorney’s Bob and Quinn Broverman were in attendance. Trustee Sue Phillips was absent.

 

Trustee Bragg motioned to approve the June 23, 2014 minutes and the motion was seconded by Trustee Champley.  Voice vote carried the motion.

 

TREASURER’S REPORT - As of June 30, 2014

Secretary MaryAnn Becker presented the following:

Beginning Balance 05-31-14

              PARK                                      373,407.85

 

Cash Receipts

              PARK                                        33,215.15

 

Cash Disbursements

              PARK                                        43,244.28

 

Balance as of 06-30-14

              PARK                                      363,378.72

 

Taylorville Park District - FUND BALANCES - As of June 30, 2014

IMRF/SOCIAL SECURITY                                             $    107,180.78

 

 BOND FUND                                                                    $      40,800.48

  

Taylorville Park District                                                                 

Lakeshore Capital Improvement Fund                             $      23,955.82

 

Bond Proceeds                           

Balance as of April 30, 2014                                             $    750,348.00

GPS mapping phase @LSGC                                                           4,400.00

Completion of preliminary design                                                     12,400.00

Midwest Irrigation-Project Down Payment                                      79,852.00

Completion of the Final Design and Bid Phase                                   3,000.00

 

Trustee Bragg motioned to accept the Treasurer’s Report as submitted; the motion was seconded by Trustee Reno.  Voice vote carried the motion.

CORRESPONDENCE AND/OR GUEST

Taylorville Swim Team – A thank you card was sent to the park for its support and assistance with the swim team.

Patrick Tank Arbor – President Miller passed around a picture of a dual arbor & gazebo that was sent to the park.  The iron fixture is hand made by Mr. Patrick Tank of Rochester. 

 

NEW BUSINESS

Proposal for New Security Lights at Jayne’s Park – Secretary Becker presented the board with a proposal to purchase eight new security lights for Jayne’s Park at a cost of $1,342.40.  The park has had numerous complaints regarding noise, and other issues after dark.  Plus the cost of $1,400.00 for poles and wiring so maintenance staff can install them.  

Trustee Bragg motioned to purchase the lights, and place them along the Jayne’s parking lot; Trustee Reno seconded.  Roll call vote carried the motion.

 

OLD BUSINESS

Caretakers House – Joe Cervi spoke to the board regarding the purchase of the caretaker house, Mr. Cervi explained to the board how he would move the home; remove the painted blocks; and fill in the basement with dirt at no charge to the park district.  There should be no damage of the trees surrounding the home. He feels the move can take place in a day. Mr. Cervi has a commercial package for insurance and he will check on any other permits or insurance needed. The time frame they are looking at is late August or September.  Attorney Broverman will draw up a contract for the sale of the house to Mr. Cervi at the cost of $1.00. 

Trustee Bragg motioned to accept the verbal agreement, until contract is drawn up; from Mr. Cervi to purchase and move the caretakers’ house.  Trustee Meyer seconded the motion. Roll call vote carried the motion.

Dining Hall – Gutter repair bids were reviewed by the adjuster.  The park will have to purchase the snow guards separate since they were not there to begin with, but the insurance will cover the cost of new gutters.  Trustee Bragg motioned to accept Steven Donaldson’s bid of $3,160.00 to replace the gutters and ad new snow clips to the dining hall, with insurance covering $1,688.00 of the cost. Trustee Champley seconded the motion. Roll call vote carried the motion.

 

REPORTS             

Maintenance Superintendent – Superintendent Brown reported staff has been busy mowing, working at the pool and taking care of the ducks.

Secretary/Bookkeeper – MaryAnn Becker reported she has filed and paid and 2nd quarter payroll taxes, received an IPRF incentive check in the amount of $1,249.17 and the incentive will come for the next 3 years, finally the park received the first instalment of 2013 property taxes on 7/21/14.

Recreation Director – Director Hancock reported Emma Skultety & Isabelle Norris made a library box for Manners Park and filled it with books that people are enjoying.  Thursday, July 10th was senior lunch of deli sandwiches, entertainment included A Family Affair and a dance performed by day camp.  Friday, July 18th was Kids R Kids dance, Saturday, July 26th was M.U.T.C. with Jenny Campbell, and next month’s date is August 23rd with Hard Liven performing.  Hancock reported the pool just finished up Baby Swim Lessons, Swim Lessons sessions 2, 3 & 4 and Jr. Lifeguarding with a total of 18 in attendance.  On July 16th Ellis came for their unannounced audit and the pool was awarded and exceeds.  Day Camp has been busy with water week, moovin & grovin week, saving the world week, fun & fitness week and food for thought week.  Each week held activities and various visitors who did many fun things with the children.  Lastly, JFL & YFL games will be starting at DBSC mid-August.

 

Trustee McCoy motioned to approve the reports as presented and the motion was seconded by Trustee Reno.  Voice vote carried the motion.

 

COMMITTEE REPORTS

Finance Committee – Approval for Payment of Bills.  Trustee Meyer motioned to approve the monthly bills totaling $ 9,382.05 and the motion was seconded by Trustee Champley.  Roll call carried the motion. 

 

ADJOURNMENT

There being no further discussion, Trustee Champley moved to adjourn at 7:48 p.m. and Trustee Reno seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, AUGUST 25, 2014 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District administrative office board room inside Manners Park.  Prior notice will be posted.

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, JUNE 23, 2014    

7:00 P.M.

 

The regular monthly meeting was called to order by Vice President Don Bragg at 7:01 p.m. with pledge of allegiance.

 

Roll Call:  Vice President Don Bragg, Secretary MaryAnn Becker, Trustees Kay Champley, Doug Meyer, James McCoy and Attorney’s Bob and Quinn Broverman were in attendance.  President Marlane Miller, Trustees Sue Phillips and Tanya Reno were absent.

 

Trustee Champley motioned to approve the May 27, 2014 minutes and the motion was seconded by Trustee Meyer.  Voice vote carried the motion.

 

TREASURER’S REPORT - As of May 31, 2014

Secretary MaryAnn Becker presented the following:

Beginning Balance 04-30-14

              PARK                                      444,169.37

 

Cash Receipts

              PARK                                        17,655.13

 

Cash Disbursements

              PARK                                        88,416.65

 

Balance as of 04-30-14

              PARK                                      373,407.85

 

Taylorville Park District - FUND BALANCES - As of Mary 31, 2014

IMRF/SOCIAL SECURITY                                             $    111,948.05

 

 BOND FUND                                                                   $     40,783.72

  

Taylorville Park District                                                                 

Lakeshore Capital Improvement Fund                            $      23,955.82

 

Bond Proceeds                           

Balance as of April 30, 2014                                             $    750,348.00

GPS mapping phase @LSGC                                                            4,400.00

Completion of preliminary design                                                      12,400.00

Midwest Irrigation-Project Down Payment                                        79,852.00

Completion of the Final Design and Bid Phase                                    3,000.00

 

Trustee McCoy motioned to accept the Treasurer’s Report as submitted; the motion was seconded by Trustee Meyer.  Voice vote carried the motion.

NEW BUSINESS

Ordinance No. 2014-6 – Notice of Christian County Prevailing Wage Rate.  Attorney Quinn Broverman asked that the board to pass the June 2014 updated county prevailing wage rate, explaining that the rate does change from year to year.  He will then file the ordinance with the Department of Labor and the Secretary of State.

Trustee Champley motioned to pass Ordinance No. 2014-6 Notice of Christian County Prevailing Wage Rate, Trustee Meyer seconded the motion.  Roll call vote carried the motion with Trustees Champley, Meyer and Vice President Bragg all voting yes, and Trustee McCoy voting no.

 

OLD BUSINESS

Caretakers House - Discussion in regards to the caretaker house was tabled until next month’s meeting.

 

REPORTS

Maintenance Superintendent – Superintendent Brown reported the pool passed the State Inspection this year, but if they do not fix the broken pipe in the zero depth area after the pool season is over, they will not be allowed to open next year due to the leak below the bottom of the pool.  New swing hangers have been installed, and the baseball season is about wrapped up for the year.  The board asked Brown to look into getting some more ducks for the pond.

Secretary/Bookkeeper – MaryAnn Becker presented the following breakdown of total costs for the lighting upgrade:

              Springfield Electric for supplies          $ 11,887.90

              Star Electric for high bays in shed       $      749.67

              Total cost of upgrade                        $ 12,637.57

Less Grant Rebate                                            - 11,403.14

Total Cost to park district                            $  1,234.43

On June 4, 2014 she attended the Ameren Symposium for Act-on-Energy. As of July 1, 2014 any employer with 25 or more employees in a calendar year will now be responsible to file a monthly wage report to IDES along with the quarterly reports that are required.  Becker reported the water, gas and electrical service have all been stopped at the caretakers house, and she is still working on the second bid for the repairs on the dining hall guttering.  Lastly, Becker reported to the board that the park had been approved for a 2014 Illinois Youth Recreation Corp Grant Program. Since it was not awarded until June 16th, lifeguards that teach swim lessons will not be able to take advantage of the grant funds.

Recreation Director – Director Hancock reported Thursday, June 12th was the senior lunch program and the day campers told stories, also next month lunch will be deli sandwiches.  Friday, June 20th the Kids R Kids dance was held in the dining hall.  Day camp in now in its fourth week and Hancock filled the board in on all the exciting things the children have been doing, such as; planting the garden beds, working on improve & ad libs with guests Anne Tobin and Kendall Beck, crafting super hero masks, frames and treats which they will hand out to local real life heroes this coming Friday.  On Tuesday, day camp will take a field trip to go bowling and on Thursday, they will go to Lakeshore Golf Course to hit some balls for ball week. Hancock reported that the pool had its first unannounced audit on 6/2/14 and received an Exceeds Overall, the pool has been closed three days due to weather, session one swim lessons just wrapped up, and both day and night water aerobics have started.  The board gave the ok for the following: Relay For Life to use the sage on Friday, June 27th

St. Mary’s Church to use picnic tables again for their Fiesta September 19, 20 & 21st

Free event Car Show to be held from 10-4 on Sunday September 7th

Lastly, Music Under The Chautauqua Building is this Saturday June 28th from 7-9 p.m. with Side Trac performing.

 

Trustee Champley motioned to approve the reports as presented and the motion was seconded by Trustee Meyer.  Voice vote carried the motion.

 

COMMITTEE REPORTS

Finance Committee – Approval for Payment of Bills.  Trustee McCoy motioned to approve the monthly bills totaling $ 9,122.72 and the motion was seconded by Trustee Meyer.  Roll call carried the motion. 

 

ADJOURNMENT

There being no further discussion, Trustee Champley moved to adjourn at 7:22 p.m. and Trustee Meyer seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, JULY 28, 2014 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District administrative office board room inside Manners Park.  Prior notice will be posted.

 

BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

TUESDAY, MAY 27, 2014     

7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane M. Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call:  President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Don Bragg, Tanya Reno, Kay Champley, Doug Meyer, James McCoy and Attorney’s Bob and Quinn Broverman were in attendance. 

 

Trustee Bragg motioned to approve the April 28, 2014 minutes and the motion was seconded by Trustee Meyer.  Voice vote carried the motion.

 

TREASURER’S REPORT - As of April 30, 2014

Trustee/Treasurer Phillips presented the following provided by Finance Director Bland:

Beginning Balance 03-31-14

              PARK                                      468,005.99

 

Cash Receipts

              PARK                                        13,768.96

 

Cash Disbursements

              PARK                                        37,605.58

 

Balance as of 04-30-14

              PARK                                      444,169.37

 

Taylorville Park District - FUND BALANCES - As of April 30, 2014

IMRF/SOCIAL SECURITY                                             $    115,499.40

 

 BOND FUND                                                                   $      40,766.41

  

Taylorville Park District                                                                 

Lakeshore Capital Improvement Fund                            $      23,955.82

 

Bond Proceeds                           

Balance as of April 30, 2014                                             $    833,200.00

GPS mapping phase @LSGC                                                          4,400.00

Completion of preliminary design                                                    12,400.00

 

Trustee McCoy motioned to accept the Treasurer’s Report as submitted; the motion was seconded by Trustee Reno.  Roll call carried the motion.

 

 

CORRESPONDENCE AND/OR GUESTS

Sheridan Pulley – Pulley, Martynowski & BlakemanSheridan Pulley presented the board with the annual audit report.  As of yearend February 28, 2014 the General account had an excess of revenue over expenditures of $111,175.00, the IMRF account a deficiency of revenue over expenditures of ($39,548.00) and the Bond and Interest account had a deficiency of revenue over expenditures of ($2,114.00).  Pulley stated the district had a total of $69,513.00 in excess of expenditures therefore, the park district had a very good conservative year, and that last year the district had only a $23,362.00 excess.

He mentioned that in the past, there had been an excess in the amount of funds in the Social Security & IMRF account. Over the last six to seven years they have chosen to levy less for the account because they are restricted funds.  He is starting to raise the levy by approximately $10,000.00 to cover whatever costs can/would arise for the IMRF account so that it would not be a large jump in the budget.  He congratulated the board on doing a great job with managing the finances.  Lastly he reviewed a few budget items, stating he could not find any that were out of line, and the district spent less than had been anticipated.  He ended his report by reviewing the tax extensions and settlements, long term debt, and IMRF funding progress as of December 31, 2013 with the board members.

 

REPORTS

Maintenance Superintendent – Superintendent Brown was absent.

Recreation Director – Director Hancock reported Thursday, May 8 was the senior lunch program and TJHS Choir came and performed, also next month lunch will be a cook out. Friday, May 16th the Kids R Kids dance was held in the dining hall.  Lifeguard training was held May 16th, 19th and 20th, with the Pool staff meeting on the evening of Tuesday, May 20th.  The Day Camp staff meeting was held on Thursday, May 21st. On the 24th the Pool opened from 1 pm – 6 pm and Music Under the Chautauqua was held that evening from 7 pm – 9 pm.  The pool hours will be reduced until June 3, when school is out for the summer.  Lastly Hancock presented the board the following host of pool problems that will need direct attention at the end of this season:

Guard Stands

Slides: lots of rust holes, she has contacted the manufacture for next step

Concrete – lots of deep cracks, slanted/sinking, she has contacted Jack-a-slab for an estimate

Busted water pipe, seal broke from floor to siding in 2 places.

Make up pit walls falling in

Lots of peeling paint on pool floor.          

Trustee Phillips stated both Bailey Hancock and Gary Brown have done a great job of getting on top of the repairs that need to be done, she stated the first thing to find out was what is leaking underneath the zero depth end of the pool.  Hancock said she will work on getting repair quotes as soon as she can.

Secretary/Bookkeeper – MaryAnn Becker reported on May, 2 she paid the I-Parks insurance bill of $36,588.00. Memorial park benches will be available and plaques will be ordered from Lilly Signs.  Becker inquired at the DNR for any grants that might be available to dredge the ponds, unfortunately there are none at this time.  On May, 13th she mailed the signed contract along with a down payment of $79,852.00 to Midwest Irrigation for the Lakeshore Golf Course irrigation project.  Becker also spoke with Kathy at the Department of Natural Resources regarding the possibility of applying for the OSLAD grant to demolish the caretaker’s house, put in restrooms with small pavilion and a small parking lot. She stated that 60% of the grant had to be for recreational purposes, and said the pool would qualify.  Therefore the pool repairs needed could be added to the application.  The application is due by July 1, 2014.  Lastly the total cost of the lighting upgrade was $15,204.18 (including labor) which we have been approved to be refunded at 75%.  We will be receiving a check from DECO in the amount of $11,403.14 any day now.  We are still waiting to hear on the summer youth work grant.

 

Trustee Phillips motioned to approve the reports as presented and the motion was seconded by Trustee Champley.  Voice vote carried the motion.

 

NEW BUSINESS

Ordinance No. 2014-5 – File an Amended Annual Budget for FY March 1, 2014 and ending February 28, 2015.  Attorney Bob Broverman asked that the board adopt the Amended Annual Budget Ordinance No. 2014-5.  He reviewed the amended recapitulation with the board.

Trustee Phillips motioned to pass Ordinance No. 2014-5 to amend the budget, Trustee Meyer seconded the motion.  Roll call vote carried the motion.

Lakeshore Golf Course Pump Station Repairs/Replace & New Roof for Club House.  Trustee Meyer spoke to the board regarding issues at the golf course, discussing the motor that went out and has to be replaced.  He presented the board with a rough draft of projects/regular maintenance at Lakeshore, suggesting that the board set some guidelines on who is responsible for what.  He stated that he had spoken with both Jeff Bodig and Mr. Hopper in regards to splitting the costs of the items needed at the golf course.  The following breakdown of items was discussed by the board.

Roof on clubhouse – Park District

Air conditioner- Furnace in clubhouse and maintenance building- Park District

Bunker renovation – Committee

Lowering of pumps in pump house – Park district & Committee

Major repairs in pump house – ½ Committee – 1/3 Park District – 1/3 Bodig’s

Fixing bridges & shelters – Committee

Making new tee boxes – Committee – Boldig’s

All maintenance and repairs on equipment & inside buildings – Boldig’s

General upkeep of golf course ground – Boldig’s – with some help from the committee

General upkeep of new sprinkler system less pump house after install – Boldig’s

 President Miller mentioned that the golf course parking lot was not mentioned on the above list, but was in need of repair.  She stated that the parking lot is rock and possibly the Boldig’s could take care of rocking it.  Potential drainage problems were also discussed, some of the tiles are flat and with the new system putting out more water, issues could arise.  Trustee Meyer said there could possibly be a clog, but this is something that can wait until later.  President Miller stated she would call Seth Molen to check out the clubhouse roof. 

 

OLD BUSINESS

Caretakers House -  Discussion  to place a pavilion and bathroom in the place of the caretaker’s house, with a small parking lot across the street on the end of Perkinson’s field.  The house would need to be demolished, it was decided to wait and see if the park can possibly get an OSLAD grant to help with both this project and the repairs/updates at the pool. 

Trustee Phillips motioned to turn off all utilities at the caretaker’s house, and to see if we qualify for a grant that will cover both demolishing the house and pool repairs. Trustee Reno seconded the motion.  Voice vote carried the motion.

 

COMMITTEE REPORTS

Finance Committee – Approval for Payment of Bills.  Trustee Phillips motioned to approve the monthly bills totaling $21,547.37 and the motion was seconded by Trustee Bragg.  Roll call carried the motion. 

 

ADJOURNMENT

There being no further discussion, Trustee Champley moved to adjourn at 7:58 p.m. and Trustee Phillips seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, JUNE 23, 2014 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District administrative office board room inside Manners Park.  Prior notice will be posted.

 

 

 

 

Taylorville Park District

board of trustees

2014 Board of Trustees Regular Monthly Meeting Dates

 

                                                                                          Monday, January 27, 2014

                                                                                          Monday, February 24, 2014

                                                                                          Monday, March 24, 2014

                                                                                          Monday, April 28, 2014

                                                                                          Tuesday, May 27, 2014

                                                                                          Monday, June 23, 2014

                                                                                          Monday, July 28, 2014

                                                                                          Monday, August 25, 2014

                                                                                          Monday, September 22, 2014

                                                                                          Monday, October 27, 2014

                                                                                          Monday, November 24, 2014

                                                                                          Monday, December 22, 2014 @ 3:00p.m.