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Taylorville Community Pleasure Driveway
& Park District
Board of Trustees
Meeting Notices 2018 Year


2018 Board of Trustees Regular Monthly Meeting Dates
Monday, January 22, 2018
Monday, February 26, 2018
Monday, March 26, 2018
Monday, April 23, 2018
Tuesday, May 29, 2018
Monday, June 25, 2018
Monday, July 23, 2018
Monday, August 27, 2018
Monday, September 24, 2018
Monday, October 22, 2018
Monday, November 26, 2018
Monday
, December 17, 2018 @ 3:00 p.m.


The Finance Committee will meet on the above scheduled dates at 6:30 p.m. prior to the Board of Trustee’s meetings convening at 7:00 p.m. in the Manners Park administrative office board room.

NOTICE OF AVAILABILITY OF AUDIT REPORT

OF TAYLORVILLE PARK DISTRICT

Taylorville Community Pleasure Driveway & Park District hereby provides public notice that an audit of its funds for the period March 1, 2016 through February 28, 2017 has been made by Pulley, Martynowski and Blakeman, and that a report of such audit dated May 24, 2017 has been filed with the County Clerk of Christian County, in accordance with 30 ILCS 15/0.01 et seq.  The full report of the audit is available for public inspection at the Taylorville Park District administrative office inside Manners Park during regular business hours 8:00 a.m. to 12:00 p.m. and 1:00 p.m. to 4:00 p.m. Monday through Friday except for holidays.

                                                         Taylorville Community Pleasure Driveway & Park District

                                                         By:  MaryAnn Becker, Secretary

________________________________________________________________________________________________________________

AGENDA

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES SPECIAL MEETING

MANNERS PARK OFFICE BOARD ROOM

TUESDAY, OCTOBER 30, 2018

4:15 P.M.

 

AGENDA

 

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, OCTOBER 22, 2018

7:00 P.M.

 

 

 

AGENDA

 

 

 

             A. Thank you note – Family of Jim Phillips

             A. Opening of Manners Park Playground Bids

             A. Taylorville Sewer Department Easement Contract

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, SEPTEMBER 24, 2018

7:00 P.M.

 

AGENDA 

 

 

           A. Sam Calandro – Dog decoys for goose control at Lakeshore Golf Course

           B. Taylorville Sanitary District & Jeff Large

           A. Football field at Don Bragg Sports Complex

           A. Taylorville Sewer Department Easement Contract

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, AUGUST 27, 2018

7:00 P.M.

 

 

 

AGENDA

 

 

 

                A. Sanitary District and Jeff Large

                A.  Adopt Ordinance No. 2018-4 Levying Necessary Taxes for Fiscal Year March 1, 2018 – February 28, 2019

                B.  Pool Repair/Resurfacing Project Bid

                C.  Manners Park Playground Bid

 

 

 

TAYLORVILLE COMMUNITY PLEASURE DRIVEWAY & PARK DISTRICT

BOARD OF TRUSTEES MEETING

MANNERS PARK OFFICE BOARD ROOM

MONDAY, JULY 23, 2018

7:00 P.M

 

AGENDA

 

 

 

                     A. Thirty (30) Day Notice for Public Inspection of Levying Necessary Taxes for Fiscal Year March 1, 2018

                          –  February 28, 2019

 

MINUTES

 

BOARD OF TRUSTEES SPECIAL MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, OCTOBER 30, 2018

4:15 P.M.

 

The special meeting was called to order by President Marlane Miller at 4:15 p.m. with pledge of allegiance.

 

Roll Call:  President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Don Bragg, Misty Marucco, Tanya Reno, and Attorney Quinn Broverman.  Trustees Kay Champley, and Robert Steiner were absent.

 

FINAL DECISION ON MANNERS PARK PLAYGROUND BID

Recreation Director Bailey Hancock reviewed all five submitted playground designs to the board, highlighting specks and costs.  Discussion followed.

 

Trustee Bragg motioned to buy the Molanda company option #1 first two pieces (top & middle) and option #2 bottom piece, the climber, all 3 for less than $100,000.00, Trustee Marucco seconded the motion.  Roll call vote carried the motion all in favor.

OTHER MATTERS

Trustee Phillips motioned to have Recreation Director Bailey Hancock purchase an ADA spinner to complement the new playground, Trustee Marucco seconded the motion. Roll call vote carried the motion all in favor.

 

President Miller asked the Molanda representative what time frame where we looking at, he stated approximately 2 months.  Discussion followed regarding delivery and staff installation.

ADJOURNMENT

There being no further discussion, Trustee Phillips moved to adjourn at 4:43 p.m. and Trustee Marucco seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on Monday, NOVEMBER 26, 2017 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District office board room inside Manners Park.  Prior notice will be posted.

 

 

                           

 

 

 BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, SEPTEMBER 24, 2018

7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:01 p.m. with pledge of allegiance.

 

Roll Call: President Marlane Miller, Secretary MaryAnn Becker, Trustees Don Bragg, Misty Marucco, Kay Champley, Robert Steiner, and Attorney Quinn Broverman.  Trustees Sue Phillips and Tanya Reno were absent.

 

Trustee Bragg motioned to approve the August 27, 2018 minutes, the motion was seconded by Trustee Champley.  Voice vote carried the motion, all in favor.

TREASURER’S REPORT - As of August 31, 2018

 

Beginning Balance 7-31-18                                        $ 785,053.01                    

 

Cash Receipts                                                                   $   88,653.29

 

Cash Disbursements                                            $   67,479.86                                

             

Balance as of 8-31-18                                                   $ 806,226.44                                                                               

Taylorville Park District - FUND BALANCES - As of August 31, 2018

 

IMRF                                                                                            $    46,128.28

1st Distribution 2017 Property Taxes                                                                                          11,717.03

2nd Distribution 2017 Property Taxes                                                                                           3,129.52                                                                                                 

 

SOCIAL SECURITY FUND                                                       $    37,485.75

1st Distribution 2017 Property Taxes                                                                                         14,631.85

2nd Distribution 2017 Property Taxes                                                                                          3,908.42

 

BOND FUND                                                                               $    88,009.61

1st Distribution 2017 Property Taxes                                                                                          47,130.17

2nd Distribution 2017 Property Taxes                                                                                         12,588.79

 

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                         $     16,322.33

1st Distribution 2017 Property Taxes                                                                                           11,682.71

2nd Distribution 2017 Property Taxes                                                                                            3,120.38

 

Taylorville Park District                         

Improvement at Lakeshore Golf Course Fund                            $    4,622.20

Trustee Steiner motioned to accept the Treasurer’s Report as submitted, Trustee Marucco seconded the motion.  Roll call vote carried the motion, all in favor.

 

Correspondence and/or Guests

Sam Calandro – Mr. Calandro shared with the board that the geese out at Lakeshore Golf Course were becoming a problem due to all the droppings.  He asked that the park district consider purchasing dog decoys (5 @ $229.00) to be placed around the problem areas to scare off the geese. After a brief discussion, the board tabled the issue until next month.

Secondly, Mr. Calandro shared that he felt there were some places on the course that had drainage issues, he had spoken to Jason Boldig and Jason stated they would provide the labor to put in French Drains.  Calandro said if possible the district could pay for the tiles and pea gravel. He had priced some out and it was not very expensive.  President Miller stated the Improvements at Lakeshore Golf Course fund had over $4,000.00 in it and these funds could possibly be used, but that Jason Boldig, the golf course manager, needs to come and discuss the matter with the board.

Taylorville Sanitary District and Jeff Large – Jeff Large of CMT, shared the rough project schedule dates for the construction of the new southeast force main replacement sewage pipe.  The projected ending date is March 2019, the railroad permit will be submitted 9/25 (after President Miller signs the bore pit acceptance letter tonight), once the railroad approves the project, they figure it will be 4 – 6 weeks (around November 6th) that they will put out the bid, and they hope to proceed with at start in early January 2019 and finish up the end of March 2019.  Lastly, he stated the projects final step in the park would be seeding and they hope to finish that in April/May 2019.  Discussion followed regarding the timeline, road closures, and responsible parties, a few hi-lights were:

*Florence Street would be closed off for a short while along with the road exiting the park close to the donation booth.

*The project contractor will be responsible for pre-work videos of the current condition of the park, placing porta potty at the job site.

*Liquidated damages will follow the IDOT guideline standards at $1,025 per day if the contract is under a million dollars, if over a million dollars is will be $1,275 per day.  The contractor will pay this back to the Sanitary District.

*Supplementary conditions such as redefinitions, insurance, underground facilities all based on the engineers joint construction documents.

Trustee Steiner asked who would receive the liquidated damages in regards to the park being at risk, Large stated the sanitary district would, because the contract is between them and the contractor and that the park district would have to make that part of their intergovernmental agreement with the sanitary district.  Any issues regarding time and damages would have to be a part of the intergovernmental agreement.

Lastly, Attorney Broverman explained to the board that all the questions they had were answered by the copy of the plans Jeff Large had presented to both President Miller and himself, he assured the board it was ok to sign the railroad paper and that he and sanitary district Attorney Dennis Atteberry would clean up the verbiage in the easement agreement and work on the intergovernmental agreement between the two parties.

 

Trustee Bragg motioned to approve the boring, Trustee Steiner seconded the motion.  Roll call vote carried the motion, all in favor.

NEW BUSINESS

A.  Football Field at Don Bragg Sports Complex - After games were played on a field soaked by heavy rains, it was decided there would be a change in the affiliation papers. From here on out, in the event of inclement weather teams are responsible for contacting the  Maintenance Superintendent, and he will decide if games will be played on the field or not.

 

REPORTS

Maintenance Superintendent – Superintendent Gary Brown reported that staff has been busy working on the football field, mowing and they are still removing dead or damaged trees.

Office Administrator/Secretary – Office Administrator, MaryAnn Becker shared that the Willow Tree for Michele Merker has been replaced along with a new memorial Willow Tree planted down by the north pond.  The bid papers for the pool repair/resurfacing project had been retyped with all the updates requested by the board at last month’s meeting, she will be finishing the playground papers and they will be sent out by the end of this week.  Becker requested the price of the Memorial Benches go from $300 to $350 due to increase in costs. Lastly, Becker informed the board as of September 18, 2018 Park Board Candidates may begin circulating nominating petitions.

Recreation Director – Director Bailey Hancock reported on Thursday, Sept. 13th Sr. Lunch was held with Fried Chicken being served, next month Cross County Classics will be performing and Chili will be served.  On Saturday, Sept. 16th Healthy Kids Running Series started, Friday, Sept. 21st, was the Kids R Kids Dance.  Saturday, Sept. 22nd, Music Under the Chautauqua was held with free bounce houses, food and Hillbilly Circus performed.  On Saturday, Sept. 29th the Walk for Life will be held and work has started for Christmas in the Park.

 

Trustee Marucco motioned to accept the reports as given. Trustee Bragg seconded the motion. Voice vote carried the motion.

 

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills.  Trustee Champley motioned to pay all monthly bills totaling $3,944.58.  Trustee Steiner seconded. Roll call carried the motion with a vote of all in favor.

 

EXECUTIVE SESSION

Trustee Champley motioned to go into Executive Session 120/2 (c) (11), Trustee Bragg seconded the motion. Roll call carried the motion with a vote of all in favor.  Executive Session began at 7:38 p.m. and ended 7:43 p.m.

No action was taken

 

ADJOURNMENT

There being no further discussion, Trustee Champley moved to adjourn at 7:45 p.m. and Trustee Marucco seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, OCTOBER 22, 2018 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District office board room inside Manners Park.  Prior notice will be posted.

 

 

 BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, AUGUST 27, 2018

7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call: President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Don Bragg, Robert Steiner, Tanya Reno, and Attorney Quinn Broverman.  Trustees Misty Marucco and Kay Champley were absent.

 

Trustee Reno motioned to approve the July 23, 2018 minutes, the motion was seconded by Trustee Phillips.  Voice vote carried the motion, all in favor.

 

TREASURER’S REPORT - As of July 31, 2018

 

Beginning Balance 6-30-18                                        $ 530,647.95                    

 

Cash Receipts                                                                   $ 330,083.60

 

Cash Disbursements                                            $   75,678.54                                

             

Balance as of 7-31-18                                                    $ 785,053.01                                                                               

Taylorville Park District - FUND BALANCES - As of July 31, 2018

 

IMRF                                                                                            $    42,991.20

1st Distribution 2017 Property Taxes                                                                                      11,717.03                                           

 

SOCIAL SECURITY FUND                                                      $    33,571.31

1st Distribution 2017 Property Taxes                                                                                      14,631.85        

 

BOND FUND                                                                              $    75,386.05

1st Distribution 2017 Property Taxes                                                                                       47,130.17

 

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                          $     13,199.43

1st Distribution 2017 Property Taxes                                                                                          11,682.71

 

Taylorville Park District                         

Improvement at Lakeshore Golf Course Fund                             $    4,622.20

 

Correspondence and/or Guests

Taylorville Sanitary District and Jeff Large – Jeff Large of CMT, spoke to the board regarding the status of the force main project.  A utility easement had been presented to the board 3 days prior to the meeting and board members felt both they, and Attorney Broverman needed more time to review the papers.  Mr. Large also informed the board where they were at with the railroad and the permit application.  Discussion followed, and it will be addressed at the September 24th board meeting.

 

NEW BUSINESS

Adopt Ordinance No. 2018-4 Levying Necessary Taxes for Fiscal Year March 1, 2018 – February 28, 2019.  Attorney Quinn Broverman reviewed the annual levy which had been on file for 30 days.  Trustee Phillips motioned to accept Ordinance 2018-4 Levying Necessary Taxes for Fiscal Year March 1, 2018 – February 28, 2019, Trustee Bragg seconded the motion.  Roll call vote carried the motion with a vote of 4 yes and 1 no.

 

Pool Repair/Resurfacing Project Bid and Manners Park Playground Bid – The board took a tour of both the swimming pool and the playground to look at the current damage. Staff pointed out where the pool bottom surface is leaking and needs addressed and the playground needs replaced due to multiple damage.  At 7:46, they returned to the board room to review and discuss the bid examples that had been drafted up, along with looking at a few playground designs and pricing.

Trustee Phillips motioned to put out the bids for both the pool and playground with all discussed modifications being made first, along with a $100,000.00 limit for the playground equipment. Trustee Reno seconded the motion. Roll call vote carried the motion, all in favor.

 

REPORTS

Maintenance Superintendent – Superintendent Gary Brown reported that staff has been busy mowing and removing trees, with a lot more to follow.  Staff replaced the roof on the pavilion at the complex and lastly, he has been meeting with people regarding the repairs on the roads.

Office Administrator/Secretary – Office Administrator, MaryAnn Becker shared that August 8th was Lindsey’s last day here as summer office help, she was a big benefit during the summer rush. Becker completed the 2019/2020 Legislative Survey for IPARKS, renewed her Notary Commission, which is good until August 25, 2022, and the new neon T-shirts for maintenance staff have arrived and are currently having Taylorville Park District put on them.  Becker shared the article series which Millie Meyerholz of the Pana News-Palladium had written about the last three Chautauqua Buildings in the area. Also, the 2017 IPARKS Annual Report which showcased a photograph of the park pond during the fall.  Lastly, the 2nd 2017 tax installment had been received and the updated prevailing wage rates from the Governor’s office were forwarded to Attorney Broverman.

Recreation Director – Director Bailey Hancock reported on Thursday, Aug 9th Sr. Lunch was held with Meatball Subs being served, Fried Chicken is on the menu for September.  Day Camp’s last day was Friday, August 10th, they wrapped up with Week 10 – Save the World and Week 11 – Camp Rewind.  Ellis performed their last unexpected audit giving the pool an Exceeds, the Sunday payment with canned goods program at the pool brought in over 1,000 lbs. of food for the panty and the Pool wrapped up its 2018 season on Sunday, August 12th.  JFL & YFL football games are in full swing, Men’s Softball held a Home Run Derby and a Labor Day Tournament; their fall season will start September 6th.  Lastly, Healthy Kids Running for the fall season will start on Sunday, September 16th.

 

 

Trustee Phillips motioned to accept the reports as given. Trustee Steiner seconded the motion. Voice vote carried the motion.

 

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills.  Trustee Reno motioned to pay all monthly bills totaling $12,195.46.  Trustee Phillips seconded. Roll call carried the motion with a vote of all in favor.

 

EXECUTIVE SESSION

Trustee Phillips motioned to go into Executive Session 120/2 (c) (11), Trustee Reno seconded the motion. Roll call carried the motion with a vote of all in favor.  Executive Session began at 8:27 p.m. and ended 8:37 p.m.

No action was taken

 

ADJOURNMENT

There being no further discussion, Trustee Reno moved to adjourn at 8:38 p.m. and Trustee Steiner seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, SEPTEMBER 24, 2018 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District office board room inside Manners Park.  Prior notice will be posted.

 

 BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, JULY 23, 2018

7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call: President Marlane Miller, Secretary MaryAnn Becker, Trustees Sue Phillips, Don Bragg, Kay Champley, Robert Steiner, Tanya Reno, and Attorney Quinn Broverman.  Trustee Misty Marucco was absent.

 

Trustee Reno motioned to approve the June 25, 2018 minutes, the motion was seconded by Trustee Steiner.  Voice vote carried the motion, all in favor.

 

A corrected Treasurer’s Report for May 2018 was presented to the board; Trustee Phillips explained it had been a transposed figure during typing.

 

 

TREASURER’S REPORT - As of June 30, 2018

 

Beginning Balance 5-31-18                                        $ 584,973.13                    

 

Cash Receipts                                                                   $   36,484.27

 

Cash Disbursements                                            $   90,809.45                                

             

Balance as of 6-30-18                                                   $ 530,647.95                    

 

Taylorville Park District - FUND BALANCES - As of June 30

1, 2018

 

IMRF                                                                                        $    35,430.09

 

SOCIAL SECURITY FUND                                                   $    25,822.56

 

BOND FUND                                                                           $    28,234.21

 

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                     $    1,515.50

 

Taylorville Park District                         

Improvement at Lakeshore Golf Course Fund                      $    4,622.20

 

 

NEW BUSINESS

Thirty (30) Day Notice for Public Inspection of Levying Necessary Taxes for Fiscal year March 1, 2018 – February 28, 2019.  Attorney Quinn Broverman prepared the annual levy requesting $703,000.00 and read the following recapitulation as to how the levy will be disbursed:

 

RECAPITULATION

 

                            1.   General Corporate Fund                                 $235,000.00

                            2.   Recreation Fund                                              $282,000.00

                            3.   Liability Insurance                                            $  49,000.00

                            4.   Audit Fund                                                      $    5,000.00

                            5.   Park District, Aquarium, Museum                    $  35,000.00

                            6.   IMRF                                                             $  24,000.00

                            7.   Workmen’s Comp. Ins.                                  $  24,000.00

                            8.   Social Security                                                $  30,000.00

                            9.   Unemployment Tax                                        $    2,000.00

                         10.   Paving & Lighting Fund                                    $  11,500.00

                         11.   Handicapped                                                   $    4,900.00

                            TOTAL                                                               $703,000.00

 

REPORTS

Maintenance Superintendent – Superintendent Gary Brown reported that staff has been busy mowing, grinding out old tree stumps and filling with dirt. Brown informed the board that a tree was lost during last Thursday nights storm and there are a few more that are going to have to be taken down.  Lastly, with the start of YFL & JFL, staff has been working on the football fields.

Office Administrator/Secretary – Office Administrator, MaryAnn Becker reported with the recycling funds received for the scrap metal she purchased the maintenance staff new navy blue Carhartt coats for fall and winter, she filed a claim and had already received the funds for the tree that feel by the dock that had to have a special crane for removal. Second quarter payroll taxes have been filed and paid, she applied and received a $500 Aquatics Grant for the training/audit expense in 2018 from IPARKS.  Becker stated that the office had received 795 phone calls in the month of June, and on July 16, 2018 the First Installment of the 2017 Property Taxes had been received in the amount of $379,591.40.  Lastly, Becker informed the board that she had prepared a bid package for the repairs that are going to be needed at the Manner Park Swimming Pool.  She had drafted the General Conditions & Technical Specifications based on a pool in Texas that had the same project done.  Becker sent a copy to both Quinn Broverman and Jason Anselment of “Illinois Association of Park Districts” for their review and input.

Recreation Director – Director Bailey Hancock reported on Thursday, July 12th Sr. Lunch was held with Chicken Salad on Croissants being served, Friday, July 20th was Kids-R-Kids Dance, and Monday, July 23rd, both YFL and JFL began practices.  Day Camp has been busy with Water Week, Game Week, Book Week and Career Week.  Only 2 weeks remain, with Friday, August 10th being the last day of camp.  The Pool had their July Ellis Inspection and received and Exceeds, Swim Lessons Session 3 had 32 in attendance, and Session 4 has a total of 23.  Water Aerobics Session 2 is packed and the P.M. classes are going great, Jr. Lifeguard Session 2 had 15 kids, and June attendance for the pool was at 5,081.  Lastly, Hancock stated the last day the pool will be open is Sunday, August 12 since school starts Wednesday, August 15th.

 

Trustee Phillips motioned to accept the reports as given. Trustee Champley seconded the motion. Voice vote carried the motion.

 

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills.  Trustee Phillips motioned to pay all monthly bills totaling $ 9,911.31.  Trustee Bragg seconded. Roll call carried the motion with a vote of all in favor.

 

A brief discussion was held regarding the status of the Sanitation Departments request for an easement on park property. As of today, no one had contacted or provided Attorney Broverman with the information that was requested at last month’s board meeting.  The Sanitation Departments Attorney was also to contact Attorney Broverman, but no effort has been made there either.

 

ADJOURNMENT

There being no further discussion, Trustee Phillips moved to adjourn at 7:32 p.m. and Trustee Steiner seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, AUGUST 27, 2018 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District office board room inside Manners Park.  Prior notice will be posted.

 

 

 BOARD OF TRUSTEES MEETING MINUTES

MANNERS PARK OFFICE BOARD ROOM

MONDAY, JUNE 25, 2018

7:00 P.M.

 

The regular monthly meeting was called to order by President Marlane Miller at 7:00 p.m. with pledge of allegiance.

 

Roll Call: President Marlane Miller, Trustees Sue Phillips, Don Bragg, Misty Marucco, Kay Champley, Robert Steiner, Tanya Reno, and Attorney Quinn Broverman.

 

Trustee Phillips motioned to approve the May 29, 2018 minutes, the motion was seconded by Trustee Bragg.  Voice vote carried the motion, all in favor.

 

TREASURER’S REPORT - As of May 31, 2018

*The report was tabled due to error in addition and will be voted on at the July meeting*

 

Taylorville Park District - FUND BALANCES - As of May 31, 2018

 

IMRF                                                                                                     $    35,424.46

SOCIAL SECURITY FUND                                                                $    25,818.46

BOND FUND                                                                                        $    28,222.61

PARK DISTRICT, AQUARIUM &

MUSEUM FUND                                                                                  $    1,515.25

 

Taylorville Park District                         

Improvement at Lakeshore Golf Course Fund                                    $    4,622.20

 

OLD BUSINESS

Taylorville Sanitation District – Regarding Southeast Force Main Project – Jeff Large, Project Manager of Crawford, Murphy & Tilly and Frankie Blanchfield.   Jeff Large presented the board where the proposed replacement sanitary line would go throughout the park.  Large stated the next step would be working out the new easement request. The schedule plan is to go to the IL EPA for a permit in July, which has a 90 day review period, this would have them looking to start construction around November, but the construction will start on the west end, they would not be at the park until after December.  Attorney Quinn Broverman asked if there were any alternate routes not going through the park, Large stated they looked at other routes, but this was the only feasible one.  Broverman also inquired as to how long the park itself would be torn up and how would it look. Large said anything torn up by the contractor will be restored, trustees asked various questions and discussion followed regarding layout, easement, and options to placing the pipe.   Large also had maps showing the placement of the new line, and stated the contractor would be responsible for the safety of the project, and the blocking of all necessary roads. Questions also arose about the road ways where they will be boring to put the line. Large stated there will be a one year warranty with the contractor and anything after that would be between the Park District and the Sanitary District.  It was decided the board needed more time to discuss the proposal amongst themselves, and with legal counsel.

 

NEW BUSINESS

Adopt Ordinance No. 2018-3 Notice of Christian County Prevailing Wage Rate.  Attorney Broverman presented the current prevailing wage rate for 2018 and explained for fixed projects. Broverman, agreeing that the set wages are high, recommended the board adopt the ordinance.

Trustee Phillips motioned to adopt Ordinance No. 2018-3 Notice of Christian County Prevailing Wage rate. Trustee Champley seconded the motion. Roll call carried the motion with a vote of all in favor.

 

REPORTS

Maintenance Superintendent – Superintendent Gary Brown reported that staff has been busy with mowing, working on ball diamonds and upkeep/maintenance at the pool.  Lastly, Brown stated he is looking into information on bid proposals for the bottom of the pool which is in need of repairs.

Office Administrator/Secretary – In absence of Office Administrator MaryAnn Becker, Bailey Hancock shared the Cash on Hand report with the trustees, stating that the funds show a constant improvement of the overall financial health of the park, and lastly, shared that as of July 1st, there will be an inclusion of $29 Million for New OSLAD grants in the state budget, she stated that Becker had completed the pre-registration process for the state online grant application system and was currently updating the S.A.M. (System for Awards Management) registration with the federal government.

Recreation Director – Director Bailey Hancock reported on Friday, June 8th, we provided a Memorial/Funeral Dinner for the family and friends of Park District Retiree Jay Denning.  Thursday, June 14th,  Sr. Lunch was held, on the menu was hamburgers and hot dogs, Friday, June 22nd, was the Kids-R-Kids dance, Saturday, June 23rd,  the first Chautauqua Night was held from 5 – 8 p.m. the park served hotdogs, chips, cookie and water, provided 3 bounce houses and the band Home by 11 performed.  The next Chautauqua Night will be help on September 22nd; the hours will be 4 – 7 p.m., with food, bounce houses and the band Hillbilly Circus.  Monday, June 25th, Tommy O’Brian held his sports camp at DBSC, finishing up RBLL this week and Men’s softball will be playing until August 19th.  Hancock reported on the Pool front, opening day was May, 26th with 295 in attendance (largest ever since she has been here) and we finished May with a total of 1,396 people over those 6 days.  On Saturday, June 2nd, Ellis showed up for their unannounced audit, giving the pool an exceeds, swim lessons, water aerobics, water Zumba and Jr. Lifeguard are all in full swing. Lastly, she reported Day Camp started out with Welcome to Camp Week, followed by Nutrition Week where the campers made snacks and Registered Dietitian Amanda Figge gave a presentation.  They’ve enjoyed Sports week, Critters Week, with a visit from Wild Times Exotic Animals, and Art Week.

 

Trustee Phillips motioned to accept the reports as given. Trustee Marucco seconded the motion. Voice vote carried the motion.

 

COMMITTEE REPORTS

Finance CommitteeApproval for Payment of Bills.  Trustee Phillips motioned to pay all monthly bills totaling $ 8,897.52.  Trustee Champley seconded. Roll call carried the motion with a vote of all in favor.

 

ADJOURNMENT

There being no further discussion, Trustee Reno moved to adjourn at 7:50 p.m. and Trustee Marucco seconded the motion.  Voice vote carried the motion.  The next regularly scheduled monthly meeting will be held on MONDAY, JULY  23, 2018 AT 7:00 P.M. WITH THE FINANCE COMMITTEE MEETING AT 6:30 P.M. at the Taylorville Park District office board room inside Manners Park.  Prior notice will be posted.

 

Taylorville Park District

board of trustees

 

2018 Board of Trustees Regular Monthly Meeting Dates

 

                                                                                          Monday, January 22, 2018

                                                                                          Monday, February 26, 2018

                                                                                          Monday, March 26, 2018

                                                                                          Monday, April 23, 2018

                                                                                          Tuesday, May 29, 2018

                                                                                          Monday, June 25, 2018

                                                                                          Monday, July 23, 2018

                                                                                          Monday, August 27, 2018

                                                                                          Monday, September 24, 2018

                                                                                          Monday, October 22, 2018

                                                                                          Monday, November 26, 2018

                                                                                          Tuesday, December 17, 2018